MINUTES
ORO VALLEY TOWN COUNCIL
REGULAR SESSION
June 20, 2012
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
 
REGULAR SESSION

CALL TO ORDER

Mayor Hiremath called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Satish Hiremath, Mayor
Lou Waters, Vice Mayor
Brendan Burns, Councilmember
Bill Garner, Councilmember
Joe Hornat, Councilmember
Mary Snider, Councilmember
Mike Zinkin, Councilmember

PLEDGE OF ALLEGIANCE

Senior Patrol Leader Blake Cannon from Boy Scout Troop #253 led the audience in the Pledge of Allegiance.

SWEARING IN OF NEW COUNCILMEMBER WITH A TERM EFFECTIVE JUNE 6, 2012 TO JUNE 8, 2016

Town Clerk Julie Bower administered the public Oath of Office to Councilmember Brendan Burns.  Councilmember Burns was sworn in privately prior to the June 6, 2012 Council meeting so that he could participate via telephone.

UPCOMING MEETING ANNOUNCEMENTS

Communications Administrator Misti Nowak announced the upcoming Town meetings.

COUNCIL REPORTS

Councilmember Snider reported that the following students received the $2,000 Steve Engel Scholarship Award: 
-Britan Hernandez, Canyon del Oro High School
-Madison LeMaster, Canyon del Oro High School
-Tyler Patterson, Pima Community College

Councilmember Snider attended the graduation of the first Oro Valley Police Department and Golder Ranch Fire joint Explorer program held on Saturday, June 16th.

Councilmember Snider announced the launch of a Youth Advisory Group that would be comprised of Oro Valley high school students.  The new Youth Advisory Group would create a platform for high school students to engage in Town government and promote civic engagement.  A meeting will be held Thursday, June 28th at 12:00 p.m. in the Council chambers.  Students of classes 2013, 2014 and 2015 were encouraged to attend.

Vice Mayor Waters and Councilmember Hornat reported on the Tucson Regional Economic Opportunities (TREO) Leadership Exchange Trip which they attended in San Diego, California.

DEPARTMENT REPORTS

Deputy Police Chief Larry Stevens announced that the Oro Valley Police Department was the recipient of a Traffic Safety award grant from the Governor’s Office of Highway Safety in the amount of $55,000.  $35,000 of the total grant was for overtime of additional DUI enforcement and the remaining $20,000 was for speed enforcement equipment and e-ticket systems.

Economic Development Manager Amanda Jacobs announced that the last concert series of the fiscal year would be held at the Oro Valley Marketplace on June 21st from 6:00 to 7:30 and would feature the group Guilty Bystanders.

ORDER OF BUSINESS

Mayor Hiremath reviewed the order of business and stated that it would stand as posted.

INFORMATIONAL ITEMS

1.

Trip Report - 2012 TREO Leadership Exchange Meeting (San Diego)


Trip Report 2012 TREO Leadership Exhange

2.

Trip Report - Councilmember Hornat - 2012 Land Use Law


Hornat 2012 Land Use Law Trip Report

3.

Police Department Appreciation Letter


OVPD Appreciation Letter

CALL TO AUDIENCE

Oro Valley resident John Musolf

preferred that controversial agenda items be placed on the regular agenda.

Oro Valley resident Paul Parisi

thanked Council and the Oro Valley Police Department for their service.

Oro Valley resident Conny Culver

was concerned with controversial items being placed on the consent agenda.

General Manager of the Hilton El Conquistador Lynn Ericksen

thanked Council for encouraging economic development opportunities within the Town and announced that the Hilton El Conquistador had spent nearly five million dollars on new property renovations including a new 11,000 square foot executive conference center and removal and replacement of 16 tennis courts.

PRESENTATIONS

1.

Presentation of Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting to Mary Rallis, CPA, Accounting Supervisor


Mayor Hiremath presented a Certificate of Achievement for Excellence in Financial Reporting to Mary Rallis, CPA, Accounting Supervisor.

2.

Presentation regarding the Transportation Art by Youth Program


Kate Marquez, representing the Southern Arizona Arts and Cultural Alliance, stated that the current art project was completely funded by a grant that was previously obtained by the Town.

Project Manager Carolyn King gave an overview of the art project and the following students spoke on the multiple components of the project:

Evangeline Kyle, Ironwood Ridge High School
Michael Futch, Ironwood Ridge High School
Alyssa Adams, Ironwood Ridge High School
Haley Roberts, Ironwood Ridge High School
Katelin McCabe, Ironwood Ridge High School
Alexandra Greer, Ironwood Ridge High School
Braxton Liddell, Basis Oro Valley
Dane Anderson, Ironwood Ridge High School
Amerillis Beager, Edge High School
Lovasia Holley, Ironwood Ridge High School
Kieran Mercer, Ironwood Ridge High School

CONSENT AGENDA

Councilmember Snider requested that items (J) and (K) be removed from the consent agenda for discussion.

Vice Mayor Waters requested that item (A) be removed from the consent agenda for discussion.

Councilmember Zinkin requested that items (C), (I), (L) and (P) be removed from the consent agenda for discussion.

Councilmember Hornat requested that items (M), (N), (O) and (Q) be removed from the consent agenda for discussion.

B.

Fiscal Year 2011/12 Financial Update through April 2012


Attachment A - General Fund

Attachment B - Highway Fund

Attachment C - Bed Tax Fund

Attachment D - Vacancy Savings Report

Attachment E - Summary All Funds

D.

Request for approval of an amendment to final plat general notes #45 and #46 for the Hohokam Mesa, Vistoso Town Center subdivision, located in proximity to the southeast corner of Rancho Vistoso Blvd. and Moore Rd.


Attachment 1 - Hohokam Mesa Final Plat Sheets 1&2

Attachment 2 - Plat Amendment request with signatures

E.

Request for approval of a Final Plat for Rancho del Cobre residential subdivision, located at the southeast corner of Tangerine Road and La Cholla Boulevard


Attachment 1 - Final Plat

Attachment 2 - Ordinance No. (O) 08-04

F.

Resolution No. (R)12-34, Authorizing and Approving an Intergovernmental Agreement Between the Town of Oro Valley and Pima County for Payment for the Incarceration of Municipal Prisoners


Reso 12-34

IGA

G.

Resolution No. (R)12-35, Adopting the Pima County Multi-Jurisdictional Hazard Mitigation Plan


Reso 12-35

Final Draft

H.

Resolution No. (R)12-36, Authorizing and Approving the Release of that Portion of a Utility Easement Lying within Lot 4 of Steam Pump Village Retail Center Phase One to QuikTrip Corporation


Reso 12-36

Easement release form

MOTION: A motion was made by Councilmember Zinkin and seconded by Councilmember Snider to approve consent agenda items (B), (D)-(H).

MOTION carried, 7-0.

A.

Police Department Statistics - April 2012


OVPD Statistics - April 2012

Vice Mayor Waters asked why there was a large increase in canine searches for the month of April.

Deputy Chief Stevens stated that the increase was due to the fact that Operation Stonegarden took place during the month of April in which grant funds were utilized to help fund additional canine searches.

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to Approve item (A).

MOTION carried, 7-0.

C.

Appointments to Board of Adjustment (BOA)


BOA Applications

Councilmember Zinkin thanked everyone who applied to serve on the Board of Adjustment and encouraged those that were not selected to continue to apply for vacancies.

MOTION: A motion was made by Councilmember Zinkin and seconded by Vice Mayor Waters to Appoint Stephen Roach and Michael Schoeppach to the Board of Adjustment with terms expiring December 31, 2013.

MOTION carried, 7-0.

I.

Resolution No. (R)12-37, Authorizing and Approving a Financial Participation Agreement with the Metropolitan Tucson Convention and Visitors Bureau (MTCVB)


Reso 12-37

MTCVB FPA

Discussion ensued amongst Council regarding item (C).

MOTION: A motion was made by and seconded by to

MOTION carried, 5-2 with Councilmember Garner and Councilmember Zinkin opposed.

J.

Resolution No. (R)12-38, Authorizing and Approving a High Intensity Drug Trafficking Area (HIDTA) Grant Agreement with the City of Tucson Allowing for Two (2) Officers to be Assigned to the Pima County/Tucson Metropolitan Counter Narcotics Alliance (CNA)


Reso 12-38

CNA IGA

Councilmember Snider clarified that all of the costs associated with funding the Officers were fully reiumbursed to the Town.

MOTION: A motion was made by Councilmember Snider and seconded by Councilmember Hornat to Approve Resolution No. (R)12-38, Authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) Grant agreement with the City of Tucson allowing for two (2) officers to be assigned to the Pima County/Tucson Metropolitan Counter Narcotics Alliance (CNA).

MOTION carried, 7-0.

K.

Resolution No. (R)12-39, Authorizing and Approving a High Intensity Drug Trafficking Area (HIDTA) Grant Agreement with the City of Tucson Allowing for One (1) Officer to be Assigned to the Pima County HIDTA Investigative Task Force (PCHITF)


Reso 12-39

PCHITF IGA

MOTION: A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to Approve Resolution No. (R)12-39, Authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson allowing for one (1) Officer to be assigned to the Pima County HIDTA Investigative Task Force (PCHITF).

MOTION carried, 7-0.

L.

Resolution No. (R)12-40, Authorizing and Approving an Inmate Work Contract with the Arizona Department of Corrections, on behalf of the Arizona State Prison-Marana Community Correctional Treatment Facility, to Perform Maintenance Tasks


Reso 12-40

Inmate Work Contract

Inmate Work Program Cost Estimate

Discussion ensued regarding the supervision of inmates.

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Garner to Approve Resolution No. (R)12-40, authorizing and approving an inmate work contract with the Arizona Department of Corrections, on behalf of the Arizona State Prison-Marana Community Correctional Treatment facility, to perform maintenance tasks.

MOTION carried, 7-0.

M.

Resolution No. (R)12-41, Approving Supplemental Planning & Zoning Commission Rules and Operating Procedures


Reso 12-41

Attachment 2 - Town Council Parliamentary Rules and Procedures

Attachment 3 - Ordinance (O) 11-04

Attachment 4 - Town Code Article 3-6

Discussion ensued regarding the proposed supplemental Planning and Zoning Commission Rules and Operating Procedures.

MOTION: A motion was made by Councilmember Zinkin and seconded by Councilmember Hornat to deny Resolution No. (R)12-41 regarding the proposed supplemental Planning and Zoning Commission Rules and Operating Procedures.

MOTION carried, 7-0.

N.

Resolution No. (R)12-42, Authorizing and Approving an Intergovernmental Agreement with the State Of Arizona Department of Transportation for the Receipt of Federal Funds from the Highway Safety Improvement Program to Perform a Regulatory Sign Inventory within the Town


Reso 12-42

ADOT IGA

Councilmember Hornat was concerned with language in the IGA that stated that the Town would be responsible for any cost overruns or significant expenses incurred.

Engineering Division Manager Jose Rodriguez said that he was aware of the language but that it was standard language used in all Arizona Department of Transportation (ADOT) contracts.

MOTION: A motion was made by Councilmember Hornat and seconded by Councilmember Burns to Approve Resolution No. (R)12-42 authorizing and approving an Intergovernmental Agreement with the State of Arizona Department of Transportation for the receipt of federal funds from the Highway Safety Improvement Program to perform a regulatory sign inventory within the Town.

MOTION carried, 7-0.

O.

Resolution No. (R)12-43, Affirming the Town of Oro Valley’s Commitment to Share in the Construction of the Cañada Del Oro (CDO) Shared Use Path Connection under SR 77 to Catalina State Park Contingent on the Successful Procurement of a 2012 Round 19 Transportation Enhancement Grant in the Amount of $969,837


Reso 12-43

TE Grant Application

MOTION: A motion was made by Councilmember Hornat and seconded by Vice Mayor Waters to Approve Resolution No. (R)12-43, affirming the Town of Oro Valley's commitment to share in the construction of the Canada Del Oro (CDO) shared use path connection under SR 77 to Catalina State Park contingent on the successful procurement of a 2012 Round 19 Transportation Enhancement Grant in the amount of $969,837.

MOTION carried, 7-0.

P.

Resolution No. (R)12-44, Authorizing and Approving a Financial Participation Agreement between the Town of Oro Valley and Tucson Regional Economic Opportunities, Inc. (TREO)


Reso 12-44

TREO FPA

Councilmember Zinkin requested that language be included in the contract regarding outcomes and deliverables and that the financial audit be received sooner than the four (4) months as stipulated in the contract.

MOTION: A motion was made by Councilmember Zinkin and seconded by Councilmember Hornat to Approve Resolution No. (R)12-44, authorizing and approving a Financial Participation Agreement between the Town of Oro Valley and Tucson Regional Economic Opportunities, Inc. (TREO) and include outcomes and deliverables language in the contract and that the audit reports shall be provided to the Town within thirty (30) days of TREO Board approval.

MOTION carried, 7-0.

Q.

Resolution No. (R)12-45, Approving the Arizona State Forestry Grant Agreement Between the Town of Oro Valley and the Arizona State Forestry Division for the Town Tree Master Plan


Reso 12-45

Arizona State Forestry Grant Agreement

Councilmember Hornat inquired as to what the overall value of the grant would be to the Town.

Construction and Sustainability Administrator Bayer Vella stated that the grant would help to increase tree maintenance efficiency by allowing the Town to inventory, map and schedule tree maintenance at the proper intervals.

MOTION: A motion was made by Councilmember Hornat to deny Resolution No. (R)12-45, approving the Arizona State Forestry Grant Agreement between the Town of Oro Valley and the Arizona State Forestry Division for the Town Tree Master Plan. Motion failed due to lack of second.

MOTION failed due to lack of second.

MOTION: A motion was made by Councilmember Snider and seconded by Councilmember Burns to Approve Resolution No. (R)12-45, Approving the Arizona State Forestry Grant Agreement between the Town of Oro Valley and the Arizona State Forestry Division for the Town Tree Master Plan.

MOTION carried, 6-1 with Councilmember Hornat opposed.

Mayor Hiremath recessed the meeting at 8:56 p.m.

Mayor Hiremath reconvened the meeting at 9:05 p.m.

REGULAR AGENDA

1.

**PUBLIC HEARING: REQUEST FOR INITIATION OF A MAJOR GENERAL PLAN AMENDMENT FOR A 39-ACRE PROPERTY KNOWN AS THE OLSON PROPERTY, LOCATED ON THE NORTH SIDE OF MOORE ROAD APPROXIMATELY ONE-HALF MILE EAST OF LA CANADA DRIVE (Removed from agenda on 6/19/12 at 5:00 p.m. due to applicant’s request to withdraw)


Attachment 1 - Location Map

Attachment 2 - General Plan Future Land Use Map

Attachment 3 - ESL Map

Attachment 4 - Initiation Letter

2.

DISCUSSION AND POSSIBLE DIRECTION FOR A MINOR GENERAL PLAN AMENDMENT TO ADD A NEW MIXED USE (MU) LAND USE DESIGNATION TO THE GENERAL PLAN


Attachment 1 - Proposed Mixed Use Description

Attachment 2 - PZC Report

Attachment 3 - Planning and Zoning Commission Minutes

Principal Planner Chad Daines outlined the basis of the request to add a new mixed use (MU) Land Use Designation to the General Plan.

The following individuals spoke in opposition to item #2.

Oro Valley resident John Musolf


Oro Valley resident Shirl Lamonna


The following individuals were undecided regarding item #2.

Oro Valley resident Donald Bristow


Oro Valley resident Bill Adler


Oro Valley resident Gil Alexander


The following individual supported item #2.

Oro Valley resident and Chair of the Conceptual Design Review Board (CDRB) Dino Sakellar


Council directed staff to further research Mixed Use (MU) development and bring it back to Council at a subsequent date for discussion and possible action.

3.

DISCUSSION AND POSSIBLE INITIATION OF A ZONING CODE AMENDMENT TO ESTABLISH AN ECONOMIC EXPANSION ZONE WHICH WOULD PROVIDE ALTERNATIVE SUBMITTAL, REVIEW AND APPROVAL PROCESSES FOR DEVELOPMENT PROJECTS WITHIN RANCHO VISTOSO NEIGHBORHOOD 3, GENERALLY LOCATED NORTH OF TANGERINE ROAD, ALONG INNOVATION PARK DRIVE


Principal Planner Chad Daines gave an overview of item #3 and outlined the following:

-Purpose
-Goal
-Location boundary

The following individual spoke in opposition to item #3.

Oro Valley resident Gil Alexander


MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to Approve the initiation of a zoning code amendment to establish an economic expansion zone which would provide alternative submittal, review and approval processes for development projects within Rancho Vistoso Neighborhood 3, generally located north of Tangerine Road, along Innovation Park Drive.

MOTION carried, 7-0.

4.

DISCUSSION AND POSSIBLE ACTION REGARDING AQUATIC CENTER EXPANSION AND CONSIDERATION OF FUNDING PROJECT ELEMENTS


Parks, Recreation, Library & Cultural Resources Director Ainsley Legner gave an overview of the item and outlined the following:

-Additional Cost Drivers
     -Pool depth
     -New building
     -Slide modifications

-Funding for additional elements

Finance Director Stacey Lemos outlined possible funding sources for the proposed additional elements.

MOTION: A motion was made by Councilmember Snider and seconded by Councilmember Hornat to Approve supplemental funding for the Aquatic Center expansion project totaling $1,555,000 with $524,000 to be funded out of the General Fund Reserves and to be paid back over a term of 15 years at $35,000 per year from the Bed Tax Fund to the General Fund and the additional $386,000 shall be taken from the Council Contingency Reserve Fund in order to pay for the following project elements:  Changing room, scoreboard system, bleachers and shade structures, 3 meter board and added decking.

MOTION carried, 7-0.

5.

DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF COUNCIL LIAISON ASSIGNMENTS FOR FISCAL YEAR 2012/2013


MOTION: A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to Approve the Council Liaison assignments for fiscal year 2012/2013.

MOTION carried, 7-0.

6.

MOTION FOR RECONSIDERATION OF THE JUNE 6, 2012 CANCELLATION OF THE JULY 18, 2012 REGULAR TOWN COUNCIL MEETING


Item was withdrawn by Councilmember Zinkin and Councilmember Burns.

7.

MOTION TO REINSTATE JULY 18, 2012 REGULAR COUNCIL MEETING


No action was necessary since item #6 was withdrawn.

FUTURE AGENDA ITEMS

Councilmember Zinkin requested a future agenda item to discuss moving the responsibilities for grading waivers and master sign programs from the Conceptual Design Review Board (CDRB) to the Board of Adjustment (BOA), seconded by Councilmember Garner.

CALL TO AUDIENCE

No comments were received.

ADJOURNMENT

MOTION: A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to Adjourn the meeting at 11:09 p.m.

MOTION carried, 7-0.