MINUTES
ORO VALLEY PARKS & RECREATION ADVISORY BOARD
REGULAR SESSION
HOPI CONFERENCE ROOM
11000 N. La Canada Drive
ORO VALLEY, ARIZONA 85737
 
Tuesday, November 19, 2013
 
CALL TO ORDER AT OR AFTER 5:30 PM

Chair Stinnett called the meeting to order at 5:31 p.m.

ROLL CALL

PRESENT:
Jack Stinnett, Chair
Sue Bishop, Vice-Chair
Mary Kay Durfee, Member
John Hickey, Member
Clifton Wickstrom, Member

EXCUSED: Dana Hallin, Member
Valerie Pullara, Member

ALSO PRESENT:
Kristy Diaz-Trahan, Parks & Recreation Director
Mary Snider, Town Council Member

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Parks & Recreation Advisory Board on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Parks & Recreation Advisory Board may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

The following individual distributed a document with suggestions for senior services and spoke about the need for additional senior services in Oro Valley:

Oro Valley Resident and Historic Preservation Commissioner Marilyn Lane

Chair Stinnett requested a report on this item during the January meeting Director's Report.

1.

APPROVAL OF SEPTEMBER 17, 2013 REGULAR SESSION MINUTES AND OCTOBER 15, 2013 SPECIAL SESSION MINUTES


Click Here for September 17, 2013 Minutes

Click Here for October 15, 2013 Minutes

MOTION: A motion was made by Vice-Chair Bishop and seconded by Member Wickstrom to approve the September 17, 2013 regular session and the October 15, 2013 special session minutes as written.

MOTION carried, 5-0.

2.

ELECTION OF PARKS AND RECREATION ADVISORY BOARD CHAIR - DISCUSSION AND POSSIBLE ACTION


MOTION: A motion was made by Member Wickstrom and seconded by Member Hickey to re-elect Jack Stinnett as Chair and Sue Bishop as Vice-Chair of the Parks & Recreation Advisory Board.

MOTION carried, 5-0.

3.

ELECTION OF PARKS AND RECREATION ADVISORY BOARD VICE-CHAIR - DISCUSSION AND POSSIBLE ACTION


MOTION: A motion was made by Member Wickstrom and seconded by Member Hickey to re-elect Jack Stinnett as Chair and Sue Bishop as Vice-Chair of the Parks & Recreation Advisory Board.

MOTION carried, 5-0.

4.

NARANJA PARK - DISCUSSION


a. MASTER PLAN UPDATE

Parks and Recreation Director Kristy Diaz-Trahan reported the following:
- Parks & Recreation is updating the programming component and reviewing the community survey results to determine community needs. 
- A consultant will capture and compile the data. 
- Feasibility studies will be reviewed and a Naranja Park recommendation will be presented. 
- Multimodal Planner Nancy Ellis will collect data for the department Master Plan. 
- RFQs will go out in December. A team will be created to work with the contractor.
- A timeline of the project will be distributed before the next meeting.

b. PROJECT UPDATE

Ms. Diaz-Trahan announced that the Mayor and Town Council approved the $2.3 million recommendation which includes $2 million for the project and $.3 for contingency. The project requires leveling the land, pulling utilities from Monterra Vista and pulling potable and reclaimed water from Naranja. Development Infrastructure Services Director Paul Keesler will be project manager for the construction. He will work with Ms. Diaz-Trahan to develop the site plan for the facilities. Don McGann, with McGann and Associates, will be the on-call contracted consultant. Staff is looking into field sizing to determine a lighting plan. Ms. Diaz-Trahan added that eventually staff will add drinking fountains, perimeter fencing and goal posts. Restrooms will be included after the site plan becomes more developed.

5.

STANDING COMMITTEE REPORTS AND DISCUSSION


a. NARANJA PARK IMPROVEMENTS

No report.

b. TRAILS & SHARED USE PATHS PRESENTED BY PIMA COUNTY BICYCLE ADVISORY BOARD MEMBER ADAM WADE

Pima County Bicycle Advisory Committee member Adam Wade reported that bike counts have been completed and data will be coming out soon. Chair Stinnett asked about having Multimodal Planner Nancy Ellis train others to increase bicycle counts. Mr. Wade requested to meet monthly with Member Hickey and Chair Stinnett.

c. RECREATIONAL PROGRAMMING AND ARTS

Ms. Diaz-Trahan outlined upcoming programs and special events:
- Tree Lighting Ceremony will be on December 6th at the Oro Valley Marketplace.
- Oro Valley Parade will be on December 14th.
- Santa's Calling program. Calls made Dec 17th -19th.
- Drop and Shop Event on December 21st at the James D. Kriegh Park.

d. GRANTS, PARTNERSHIPS & CEREMONIES

Vice-Chair Bishop reported that she met with Member Hallin and Member Pullara and reviewed grant options. They found the following grants pertaining to leveling fields and site improvements:
1) Lowe's Beautification Grants for improving aesthetics. 
2) Scott's Miracle Grow Grants for improving aesthetics.
3) Arizona Diamondbacks to build or refurbish fields.
4) Baseball Tomorrow Fund for field accessories.
5) American Dermatology Association Grant for a shade structure. 
6) Liberty Mutual for small items.
 
Chair Stinnett requested Nancy Ellis attend a working session with the committee. 

6.

TOWN APPLICATION FOR BICYCLE FRIENDLY COMMUNITY CERTIFICATION - DISCUSSION AND POSSIBLE ACTION


Chair Stinnett recalled that Adam Wade provided a presentation in the spring when it was decided to collaborate with the region for the certification. Mr. Wade showed a PowerPoint and explained that our region has gold status and that it is better to join the region because they already have so much footwork done. It could be perceived as ill will to go alone and there is a good chance of reducing our designation, since it would be our first time applying. The status brings bragging rights among the bicycling community and could lead to obtaining events which is good for tourism.

Ms. Diaz-Trahan requested that Mr. Wade research the advantages and disadvantages and provide a recommendation to the board to apply with the region or independently.

7.

FOOD AT MEETINGS - DISCUSSION AND POSSIBLE ACTION


The board members decided to have light snacks, coffee and water at the meetings.

8.

DIRECTOR’S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Diaz-Trahan provided program updates relating to the following areas:
  - Aquatics
  - Parks
  - Trails/Grants
  - Recreational & Cultural Programming
  - Other:
     - Winter Program Guide
     - Naranja Park Phase 1
     - General Plan statistically valid survey
     - Naranja Park Master Plan Update

9.

RECOGNITION OF CLIFTON WICKSTROM FOR PARKS & RECREATION ADVISORY BOARD SERVICE - DISCUSSION


Chair Stinnett expressed his appreciation to Member Wickstrom for his work on the board. Member Wickstrom discussed his future projects. Ms. Diaz-Trahan presented him with a gift and thanked him for his service.

10.

FUTURE AGENDA ITEMS (The Parks & Recreation Advisory Board may bring forth general topics for future meeting agendas. Discussion must be limited to information and clarification)


January 21, 2014 Agenda:
- Park Trail Clean-Up 
- Town Application for Bicycle Friendly Community Certification Recommendation from Adam Wade
- Friends of Park and Recreation 

Special Joint Study Session with Historic Preservation Commission in January (Date TBD):
- Your Voice, Our Future presentation by Bayer Vella 
- Budget discussion

11.

SCHEDULING OF NEXT PARKS & RECREATION ADVISORY BOARD MEETING TENTATIVELY FOR TUESDAY, JANUARY 21, 2014 - DISCUSSION AND POSSIBLE ACTION


No comments.

Chair Stinnett re-opened Item 5b regarding Trails & Shared Use Paths standing committee reports.

5.

STANDING COMMITTEE REPORTS AND DISCUSSION


b.

TRAILS & SHARED USE PATHS PRESENTED BY PIMA COUNTY BICYCLE ADVISORY BOARD MEMBER ADAM WADE


Member Hickey identified parcels near trails and other parks on an Oro Valley street map. The Pima County assessor webpage shows 195 parcels in Oro Valley that are accessed. He reviewed several parcels which may be of interest for the future.

ADJOURNMENT

MOTION: A motion was made by Member Durfee and seconded by Vice-Chair Bishop to adjourn the meeting at 7:45 p.m.

MOTION carried, 5-0.

Prepared by:



Danielle Tanner
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 19th day of November 2013. I further certify that the meeting was duly called and held and that a quorum was present.