MINUTES
ORO VALLEY TOWN COUNCIL
REGULAR SESSION
December 3, 2014
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
 
REGULAR SESSION AT OR AFTER 5:00 PM

CALL TO ORDER

Mayor Hiremath called the meeting to order at 5:00 p.m.

ROLL CALL

PRESENT:
Satish Hiremath, Mayor
Lou Waters, Vice Mayor
Brendan Burns, Councilmember
Bill Garner, Councilmember
Joe Hornat, Councilmember
Mary Snider, Councilmember
Mike Zinkin, Councilmember

EXECUTIVE SESSION

MOTION: A motion was made by Councilmember Zinkin and seconded by Councilmember Snider go into Executive Session at 5:01 p.m. pursuant to A.R.S. 38-431.03(A)(7) for the purpose of discussing the purchase or lease of real property.

MOTION carried, 7-0.

Mayor Hiremath said the following individuals would join Council in Executive Session: Town Manager Greg Caton, Town Attorney Kelly Schwab, Town Clerk Julie Bower, Legal Services Director Tobin Sidles, Finance Director Stacey Lemos, Development and Infrastructure Services Director Paul Keesler and the Parks and Recreation Director Kristy Diaz-Trahan.

REGULAR SESSION AT OR AFTER 6:00 PM

CALL TO ORDER

Mayor Hiremath reconvened the meeting at 6:00 p.m.

ROLL CALL

PRESENT:
Satish Hiremath, Mayor
Lou Waters, Vice Mayor
Brendan Burns, Councilmember
Bill Garner, Councilmember
Joe Hornat, Councilmember
Mary Snider, Councilmember
Mike Zinkin, Councilmember

PLEDGE OF ALLEGIANCE

Mayor Hiremath led the audience in the Pledge of Allegiance.

UPCOMING MEETING ANNOUNCEMENTS

Communications Administrator Misti Nowak announced the upcoming Town meetings and events.

COUNCIL REPORTS

Councilmember Zinkin reported that he attended the National League of Cities where they discussed the Marketplace Fairness Act.

DEPARTMENT REPORTS

Town Clerk Julie Bower announced that new artwork was on display in the Council Chambers by artists Anne Palmer, Kay Mitman and Pat Shattuck.

ORDER OF BUSINESS

Mayor Hiremath said the agenda would stand as posted.

INFORMATIONAL ITEMS

1.

Councilmember Zinkin - NLC Congress of Cities Conference Trip Report


Councilmember Zinkin Trip Report - NLC Congress of Cities and Exposition

CALL TO AUDIENCE

No comments were received.

CONSENT AGENDA

Councilmember Snider requested that item (D) be removed from the Consent Agenda for a comment.

A.

Minutes - November 19, 2014


B.

Approval of 2015 Regular Town Council Meeting Schedule


Meeting Schedule

C.

Approval of Council liaison assignments


Liaison Assignments

E.

Reinstatement of the December 17, 2014, Regular Session Town Council Meeting


F.

Resolution No. (R)14-59, authorizing a Memorandum of Understanding (MOU) with the City Court of the City of Tucson for the Regional Municipalities Veteran's Treatment Court


(R)14-59 Veterans Treatment Court MOU

MOU

G.

Resolution No. (R)14-60, providing notice of intent to increase water rates, fees and charges for the Oro Valley Water Utility


MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Zinkin to approve Consent Agenda items (A)-(C) and (E)-(G).

MOTION carried, 7-0.

D.

(Re)appointments to various boards and commissions


Reappointment Requests

PRAB Applicants

PZC Applicants

SWUC Applicants

WUC Applicants

Councilmember Snider and Councilmember Hornat recognized the newly appointed Boards and Commission members.

MOTION: A motion was made by Councilmember Hornat and seconded by Councilmember Snider to approve item (D).

MOTION carried, 7-0.

REGULAR AGENDA

1.

NOMINATION AND ELECTION OF VICE MAYOR


Councilmember Hornat nominated Vice Mayor Lou Waters to serve as Vice Mayor for 2015, seconded by Councilmember Snider.

Councilmember Garner nominated Councilmember Hornat to serve as Vice Mayor for 2015, seconded by Councilmember Zinkin.  Councilmember Hornat declined the nomination.

MOTION: A motion was made by Councilmember Hornat and seconded by Councilmember Snider to approve the nomination of Vice Mayor Lou Waters as Vice Mayor for 2015.

MOTION carried, 7-0.

2.

PRESENTATION AND ACCEPTANCE OF THE TOWN’S ANNUAL FINANCIAL AUDIT FOR FISCAL YEAR ENDING JUNE 30, 2014


2014 CAFR

Town Finance Director Stacey Lemos gave an overview of the Town's annual financial audit for fiscal year ending June 30, 2014 and introduced Mr. Corey Arvizu, CPA and Partner with Heinfeld, Meech & Co., P.C.

Mr. Arvizu discussed the highlights of the completed financial audit for the Town for fiscal year ending June 30, 2014.

Discussion ensued amongst Council, staff, and Mr. Arvizu regarding the annual financial audit for fiscal year ending June 30, 2014.

MOTION: A motion was made by Councilmember Hornat and seconded by Councilmember Snider to accept the Town's financial audit for the fiscal year ending June 30, 2014.

MOTION carried, 7-0.

3.

DISCUSSION AND POSSIBLE DIRECTION REGARDING QUESTIONS CONCERNING POLICE DEPARTMENT BUDGET ITEMS


Discussion ensued amongst Council and Town Attorney Kelly Schwab regarding the procedure for allowing Councilmembers to show a PowerPoint presentation.

MOTION: A motion was made by Councilmember Burns and seconded by Councilmember Zinkin to suspend the rules of the presiding officer and to allow the PowerPoint.

MOTION failed, 3-4 with Mayor Hiremath, Vice Mayor Waters, Councilmember Hornat, and Councilmember Snider opposed.

Councilmember Zinkin expressed his concerns regarding various Police Department budget items.

Discussion ensued amongst Council and staff regarding the Police Department budget items.

Mayor Hiremath suggested that all questions regarding Police Department budget items be submitted to the Town Manager for future discussion during the Town's Budget Session.

4.

AMENDING SECTION 16-1-2 PARK OPERATIONS OF THE ORO VALLEY TOWN CODE


a.

RESOLUTION NO. (R)14-61, DECLARING THE PROPOSED AMENDMENT TO THE ORO VALLEY TOWN CODE SECTION 16-1-2, PARK OPERATIONS, PROVIDED AS "EXHIBIT A" WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD


(R)14-61 Declaring Amendments to 16-1-2 as a Public Record

Exhibit "A"

MOTION: A motion was made by Councilmember Zinkin and seconded by Councilmember Burns to approve Resolution No. (R)14-61, declaring the proposed amendments to the Oro Valley Town Code section 16-12, Park Operations, provided as "Exhibit A" within the attached resolution and filed with the Town Clerk, a public record.

MOTION carried, 7-0.

b.

PUBLIC HEARING: ORDINANCE NO. (O)14-16, AMENDING TOWN CODE 16-1-2 PARK OPERATIONS


(O)14-16 Amending Section 16-1-2

Exhibit "A"

Parks and Recreation Director Kristy Diaz-Trahan gave an overview of item 4b.

Discussion ensued amongst Council and staff regarding amending Town Code 16-1-2 Park Operations.

Mayor Hiremath opened the public hearing.

No comments received.

Mayor Hiremath closed the public hearing.

Discussion ensued amongst Council and staff regarding #4b.

MOTION: A motion was made by Councilmember Snider and seconded by Councilmember Hornat to approve Ordinance No. (O)14-16, amending Town Code 16-1-2 Park Operations with the provision that public feedback is monitored through Constituent Services and revisited quickly if needed.

MOTION carried, 6-1 with Councilmember Burns opposed.

5.

RESOLUTION NO. (R)14-62, AUTHORIZING AND APPROVING THE PURCHASE OF LONG-TERM STORAGE CREDITS FROM THE BUREAU OF RECLAMATION


(R)14-62 Purchase of Long-Term Storage Credits

Exhibit A-USBR Letter

Water Utility Director Philip Saletta gave an overview of the purchase of Long-Term Storage Credits from the Bureau of Reclamation that included the following:

-Bureau of Reclamation Letter
-Current & Projected Town of Oro Valley Water Utility Storage Credits
-Storage Accounts Management and Use
-Cost Comparison
-Purchase of Long-Term Storage Credits

Discussion ensued amongst Council and Mr. Saletta regarding item #5.

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Garner to approve Resolution (R)14-62, authorizing and approving the purchase of Long-Term Storage Credits from the Bureau of Reclamation.

MOTION carried, 7-0.

6.

PUBLIC HEARING: REQUEST FOR A REVISION TO AN APPROVED REZONING FROM R1-144 TO R1-7 FOR A 120-LOT SINGLE-FAMILY DEVELOPMENT ON APPROXIMATELY 45 ACRES, LOCATED EAST OF IRONWOOD RIDGE HIGH SCHOOL ON THE SOUTH SIDE OF NARANJA DRIVE, BY REQUESTING TO UTILIZE THE BUILDING SETBACK REDUCTION ENABLED BY THE ENVIRONMENTALLY SENSITIVE LANDS (ESL) SECTION OF THE ZONING CODE


ATTACHMENT 1 - TENTATIVE DEVELOPMENT PLAN

Interim Planning Director Bayer Vella gave an overview of item #6 that included the following:

-Environmentally Sensitive Lands Flexible Design Options
-Conservation Subdivision Design
-Public Input

Discussion ensued amongst Council and staff regarding item #6.

Mayor Hiremath opened the public hearing.

No comments received.

Mayor Hiremath closed the public hearing.

Discussion continued amongst Council and staff regarding item #6.

MOTION: A motion was made by Councilmember Zinkin and seconded by Councilmember Hornat to approve the applicant's request to reduce minimum side yard setbacks from 7.5 feet to 5 feet, finding that the request is not consistent with the objectives of the Environmentally Sensitive Lands section of the zoning code.

MOTION carried, 7-0.

7.

DISCUSSION AND POSSIBLE DIRECTION REGARDING THE ACQUISITION OF REAL PROPERTY FOR RECREATIONAL PURPOSES


Town Manager Greg Caton gave a presentation regarding the acquisition of real property for recreational purposes that included the following:

-Opportunity
-Community Survey Results June 2014 FMR Associates, Inc.

Parks and Recreation Director Kristy Diaz-Trahan gave an overview of the proposed property that included the following:

-The Property Community & Recreation Center
-The Property Golf, Tennis and Restaurant
-Property Description

Finance Director Stacey Lemos gave an overview of the ownership and management plan that included the following:

-Revenue and Expenses Community & Recreation Center
-Revenue and Expenses Vendor Contract

Town Manager Greg Caton gave an overview of the needed capital improvements that included the following:

-Capital Improvements - Facilities 5-year forecast
-Capital Improvements - Golf 5-year forecast

Ms. Lemos gave an overview of the financing recommendation - acquisition, operations and capital.

Mr. Caton discussed the implementation strategy and timeline for the proposed acquisition of real property for recreational purposes.

Discussion ensued amongst Council and staff regarding item #7.

Senior Vice President of Global Business Development for Troon, Scott Van Newkirk, addressed questions and concerns from Council.

The following individuals spoke on item #7.

Oro Valley resident Chris DeSimone
Oro Valley resident Dick Johnson
Bill Weltschatz
Oro Valley resident Melanie Barrett
Oro Valley resident Donald Bristow

Mr. Caton addressed questions regarding the possible acquisition of the real property.

Discussion ensued amongst Council and staff regarding item #7

Mayor Hiremath directed staff to continue research until this item is revisited at the December 17th, 2014 Council meeting.

FUTURE AGENDA ITEMS

Councilmember Snider requested a future agenda item to discuss and provide possible direction regarding Councilmembers presentations at a public meeting, seconded by Mayor Hiremath.

CALL TO AUDIENCE

No comments were received.

ADJOURNMENT

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Burns to adjourn the meeting at 8:58 p.m.

MOTION carried, 7-0.