MINUTES
ORO VALLEY WATER UTILITY COMMISSION
REGULAR SESSION
Monday, September 14, 2015
HOPI CONFERENCE ROOM
11000 N. LA CA√ĎADA DRIVE
 
 
 
CALL TO ORDER - AT OR AFTER 6:00 P.M.

Chair Davis called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Richard Davis, Chair
Richard Reynolds, Vice Chair
Anne Campbell, Commissioner
Shanna Weagle, Commissioner

EXCUSED: Javier Arriaga, Commissioner
Winston Tustison, Commissioner

STAFF PRESENT:
Philip C. Saletta, Water Utility DirectorShirley Seng, Water Utility Administrator
Robert Jacklitch, Project Manager

Mr. Saletta introduced Mr. Peter Abraham as the new Oro Valley Water Utility - Water Resources and Planning Manager starting date September 28, 2015.

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

There were no speakers.

1.

APPROVAL JULY 13, 2015 MINUTES


Click here for Item 1

MOTION: A motion was made by Commissioner Weagle and seconded by Commissioner Campbell to approve the July 13, 2015 minutes.

MOTION carried, 4-0.

2.

DISCUSSION AND UPDATE ON CENTRAL ARIZONA PROJECT WATER  (P. Saletta)


Click here for Update on CAP Water PPT

Click here for Item #2 - Water Quaility TDS and Water Hardness

Click here for Historic and Project Water Use Source of Supply

Click here for Colorado River Water Supply Report 8.24.2015

Mr. Saletta gave a Power Point presentation and update on the Central Arizona Project water. Mr. Saletta mentioned there were no  shortages declared to CAP Water in 2016 however there is potential for shortages in 2017 and higher potential in 2018.  Deliveries to municipal water users are not impacted but excess water and agricultural deliveries will be affected.

There was discussion about the 11% increase in CAP water cost, if a shortage is declared for 2017. Mr. Saletta mentioned there was a fund in the CAP project where some of the monies could be utilized for the shortages. There was discussion about additional future CAP water, groundwater and reclaimed water deliveries in the future and the 5,500 AF sustainable groundwater production rate.

Mr. Saletta presented a Water Quality TDS and Water Hardness map. He pointed out Tucson Water's blending CAP delivery points to the Oro Valley and Countryside Service areas.

Mr. Saletta gave a brief update regarding Colorado River Water Supply for Lake Powell and Lake Mead elevations and monthly Streamflow maps for Arizona and Colorado.

Mr. Saletta gave a brief explanation of the Historic and Projected Water Use by Source of Supply Graph Year 1997 thru 2030.

Mr. Saletta displayed a map of Metro Water's proposed CAP pipeline alignment. Oro Valley Water Utility could potentially partner with Metro Water in the proposed pipeline for future CAP water deliveries. Staff will continue to update the commission.

No formal action was taken or required. 

3.

DISCUSSION AND UPDATE ON ARIZONA POWER AUTHORITY POST-2017 HOOVER POWER REALLOCATION  (B. Jacklitch)


Click here for Item #3

Mr. Jacklitch presented a Power Point regarding Arizona Power Authority Post 2017 Reallocation.

Review: -APA Reallocation Timeline     -APA  Hoover Post 2017 Reallocation Analysis and Next Steps   -Tentative Review and Approval Schedule

There was discussion about APA's long-term contract and bill crediting with Tucson Electric Power.  Mr. Jacklitch mentioned the importance of the agreement. No formal action was taken or required.


4.

DISCUSSION AND UPDATE ON THE WATER RATES ANALYSIS  (S. Seng)


Click here for Item #4

Ms. Seng gave an update on Water Rates Analysis.
-Review: Groundwater Preservation Fees

-Review: 2015 Water Rates Analysis (Next Steps)

-Review: Draft Schedule

There was discussion to include for consideration a fine or fee for wasting water. This item will be discussed at the next Finance Subcommittee meeting and the Conservation Subcommittee.

There was also discussion about bringing on more CAP water sooner or within a 5 year period.
No formal action was taken or required.

5.

TOWN COUNCIL MEETINGS/COMMUNICATIONS          (Councilmember Hornat)


Councilmember Hornat was not present.

6.

SUBCOMMITTEE/COMMISSIONER REPORTS


a.

Finance Subcommittee        (Commissioner Tustison)


There was no meeting.

b.

Conservation Subcommittee  (Commissioner Davis)


Commissioner Davis reported that the Conservation Subcommittee did not meet but a meeting was planned in October with Mike Todem from Stormwater.
-Your Voice/Our Future: All public comments have been received reviewed and incorporated. This report is 90% complete.
Commissioner Davis mentioned several Study Sessions and Public Hearings scheduled by Planning and Zoning Commission and Town Council.
-10/12: Conservation Subcommittee Agenda Items
-Penalties for wasting water   -Drought Response Plan     -Stormwater policies related to water conservation

c.

Water Resources Subcommittee            (Commissioner Reynolds)


Commissioner Reynolds mentioned that the WR Subcommittee met to discuss "Your Voice/Our Future" and recommendations were forwarded to staff. There was also discussion about future agenda items.

7.

STAFF REPORTS


a.

Customer Service Report            (S. Seng)


Click here for Item 7a.

Ms. Seng gave an update on the Customer Service report for FY 14-15
-Actual Meter Installations: 155   -Actual Service Units: 315

Customer Service for Report Months of 7/31/2015 & 8/31/2015
-Actual New Meter Installations as of 8/31/15: 31 
-Actual Service Units as of 8/31/15: 47 
-Estimated Meter Installations for FY 15-16 based on two month tracking: 185 meters 
-Projected Meter Installations for FY 15-16:  215

-Projected Service Units for FY 15-16: 250

AMI Meter Installations:  18,184. There are approximately 1,000 meter left. Residential: 600   -Commercial/Irrigation meters: 400 
Project completion date: March 2016
Water Conservation Audits:   FY 15-16: 18 
AquaHawk: Total registered accounts FY 15-16: 2,076. Most customers have not established leak alerts but staff will be contacting customers to promote enrollment in AquaHawk and the importance of establishing alert thresholds.


b.

Capital Projects        (B. Jacklitch)


Mr. Jacklitch reported on Capital Projects:
-Countryside service area:  The water main is complete and operational.

-Design Projects:
-Tangerine Road water main: This project is approximately 90% complete. This is an RTA project. The Tangerine Road west toward I-10 is scheduled to begin next year. The town's Department of Infrastructure Services (DIS) will manage the road improvement. 
Lambert Lane & La Canada: Installation of a 12-inch water main. Design phase is 90% complete. This project is being coordinated with DIS road design.

-Upcoming Design:
-La Cholla:  Widening to 4 lanes from Hardy Rd. to Tangerine Rd. Once this project reaches Oro Valley some existing water mains  may have to be relocated. This project is scheduled to begin CY 2017.


c.

Potable and Reclaimed Water System Report  (P. Saletta)


Click here for Item 7C - Water Production Graphs 9.8.2015

Mr. Saletta gave an update on the Potable & Reclaimed Water. 
-Water Production Year to Date graph as of September 8, 2015:  -Reclaimed Water, CAP water (CS & OV) and Groundwater (CS & OV) production levels.
-Water Production graph Years 2014 and 2015: Total deliveries
There has been significant decreases in water use as compared to last year at this time.

8.

DIRECTOR’S REPORT      (P. Saletta)


a.

Upcoming Meetings and Events


9/16: T.C. meeting: -Agenda item -Boards and Commissions relating to comments at Council meetings.
9/18: MPA breakfast, Attendees -Commissioner Weagle and Conservation Specialist Karn Boyce
10/01: State of the Town -Contact staff to make reservations
10/07: T.C. meeting
10/12: W.U.C meeting

9.

FUTURE AGENDA ITEMS  

-Discussion regarding Assured Water Supply - Commissioners Arriaga and Weagle
-Discussion regarding Water Utility Commission Annual Report - Commissioners Reynolds and Weagle 
-Discussion on penalties for wasting water - Commissioners Campbell and Davis
-Review Drought Response Plan - Commissioners Davis and Campbell
-Information on production wells and aquifer metrics - Commissioners Weagle and Reynolds


10.

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.


There were no speakers.

11.

NEXT MEETING:  OCTOBER 12, 2015  LOCATION: HOPI CONFERENCE ROOM


12.

ADJOURNMENT


MOTION: A motion was made by Vice Chair Reynolds and seconded by Commissioner Campbell to adjourn the meeting.

MOTION carried, 4-0.