MINUTES
ORO VALLEY WATER UTILITY COMMISSION
REGULAR SESSION
Monday, April 11, 2016
HOPI CONFERENCE ROOM
11000 N. LA CA√ĎADA DRIVE
 
 
 
CALL TO ORDER - AT OR AFTER 6:00 P.M.

Chair Tustison called the meeting to order at 6:01 p.m.

ROLL CALL

PRESENT:
Winston Tustison, Chair
Robert Milkey, Vice Chair
Javier Arriaga, Commissioner
Anne Campbell, Commissioner
Thomas Kibler, Commissioner
Shanna Weagle, Commissioner

STAFF PRESENT:
Philip Saletta, P.E., Water Utility Director
Shirley Kiel, Water Utility Administrator
Peter Abraham, P.E., Water Resources and Planning Manager
Robert Jacklitch, Water Engineering Project Manager

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

1.

ELECTION OF CHAIR AND VICE CHAIR OF THE WATER UTILITY COMMISSION            (P. Saletta)


MOTION: A motion was made by Commissioner Arriaga and seconded by Commissioner Kibler to nominate Winston Tustison as Chair of the Water Utility Commission.

MOTION: A motion was made by Commissioner Weagle and seconded by Commissioner Campbell to nominate Robert Milkey as Chair of the Water Utility Commission.

The Commission voted by ballot. Winston Tustison received 4 votes and Robert Milkey received 2 votes, resulting in Winston Tustison as the elected Chair of the Water Utility Commission.

MOTION: A motion was made by Commissioner Arriaga and seconded by Chair Tustison to nominate Robert Milkey as Vice Chair of the Water Utility Commission.

MOTION: A motion was made by Commissioner Weagle and seconded by Commissioner Kibler to nominate Anne Campbell as Vice Chair of the Water Utility Commission.

Robert Milkey withdrew from consideration as Vice Chair. There were no additional nominees.

MOTION: A motion was made by Chair Tustison and seconded by Vice Chair Milkey to cease nominations and elect Anne Campbell as Vice Chair of the Water Utility Commission.

MOTION carried, 6-0.

2.

APPROVAL MARCH 14, 2016 MINUTES


Click here for draft minutes

MOTION: A motion was made by Vice Chair Milkey and seconded by Commissioner Arriaga to approve the minutes from the March 14, 2016 meeting as written.

MOTION carried, 6-0.

(Materials attached in Granicus.)

3.

DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF THE WATER UTILITY COMMISSION ANNUAL REPORT, APRIL 2016      (P. Saletta)


Click here for Item 3 Presentation (Added 04/11/16)

Click here for draft annual report (Added 04/11/16)

Mr. Saletta reviewed the process and timeline.

Ms. Kiel and Mr. Abraham provided overviews on their sections of the document. 

MOTION: A motion was made by Commissioner Campbell and seconded by Commissioner Arriaga to approve the April 2016 Water Utility Commission Annual Report.

The Commission discussed and reached consensus as follows:  
It was the consensus of the Commission to leave the report as is regarding the two non-producing wells in CY 2015.
It was the consensus of the Commission to leave the report as is regarding the description of how the Town uses its CAP water as annual recharge and recovery and not as replenishment.
It was the consensus of the Commission to leave the report as is regarding use of the term "sustainable rate".
It was the consensus of the Commission to leave the report as is regarding the 15-year Capital Improvement Program index.

MOTION: A motion was made by Commissioner Arriaga and seconded by Vice Chair Milkey to approve the April 2016 Water Utility Commission Annual Report with the added verbiage "proposed" to be added to the title of the 15-Year Capital Improvement Program.

MOTION carried, 5-1 with Commissioner Weagle opposed.

Vice Chair Campbell withdrew her original motion.

(Materials attached in Granicus.)

4.

DISCUSSION AND UPDATE ON ARIZONA POWER AUTHORITY POST-2017  HOOVER POWER REALLOCATION      (R. Jacklitch)


Click here for Item 4 Presentation (Added 04/11/16)

Mr. Jacklitch provided an update on the reallocation process. Water Utility staff is currently determining the power delivery and transmission details and researching the payment process and economic benefit projections for the Arizona Power Authority (APA). The plan includes bill crediting from Tucson Electric Power and a contract with the APA. The draft APA schedule was also reviewed. (Materials attached in Granicus.)

5.

TOWN COUNCIL MEETINGS/COMMUNICATIONS          (Councilmember Hornat)


No report.

6.

SUBCOMMITTEE/COMMISSIONER REPORTS


a.

Finance Subcommittee          (Commissioner Tustison)


No report.

b.

Conservation Subcommittee    (Commissioner Campbell)


Vice Chair Campbell reported the Conservation Subcommittee is working on a document defining "water waste". They plan to present the draft to the Commission at the June meeting.

c.

Water Resources Subcommittee            (Commissioner Milkey)


No report.

7.

STAFF REPORTS


a.

Customer Service Report              (S. Kiel)


Click here for Customer Service Report (Updated 04/11/16)

Ms. Kiel reviewed new metered connections and service units. Advanced Metering Infrastructure meter installations are on track and expected to be complete by June 2016. Ms. Kiel provided figures on water conservation audits, AquaHawk users and reviewed AquaHawk training programs.

Ms. Kiel reported Standard and Poor's and Fitch rated our bonds in 2015 and affirmed our AA ratings. Fitch rated us again in 2016 and affirmed our AA- rating. (Materials attached in Granicus.)

b.

Capital Projects                (R. Jacklitch)


Mr. Jacklitch reviewed the following capital projects: 
- Tangerine Road reclaim water line relocation; Lambert Lane - potable main relocation; La Cholla - design potable main relocation; hydro-pneumatic tank replacement for Well D7 and water quality control mixers program.

c.

Water Supply and Delivery Report            (P. Abraham)


Click here for Item 7c Report (Updated 05/10/16)

Mr. Abraham reviewed quarterly water production and delivery comparisons of groundwater, CAP water and reclaimed water for the first quarter of 2015 to the first quarter of 2016. He reviewed the annual water production and delivery comparisons for groundwater, CAP water and reclaimed water for 2004 through 2015 to the quarterly water production for 2016. (Materials attached in Granicus.)

8.

DIRECTOR’S REPORT                (P. Saletta)


a.

Colorado River Snowpack Reports


Click here for Item 8a Reports (Added 04/11/16)

Mr. Saletta reviewed snowpack reports for the Colorado, Wyoming, Utah, Arizona, Colorado, Rio Grande and Arkansas River Basins and water storage levels in Lake Mead and Lake Powell.
(Materials attached in Granicus.)

b.

Upcoming Meetings


Mr. Saletta announced the following:
- April 13 Town Council budget session; April 20 Town Council regular session; April 27 Town Council budget session and May 9 Water Utility Commission meeting.

FUTURE AGENDA ITEMS

MOTION: A motion was made by Commissioner Weagle and seconded by Commissioner Campbell to add the following two items to future agendas: Sustainability issues; Capital Improvement Projects.

MOTION carried, 6-0.

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

ADJOURNMENT

MOTION: A motion was made by Vice Chair Milkey and seconded by Commissioner Arriaga to adjourn the meeting at 7:58 p.m.

MOTION carried, 6-0.

Prepared by:



Danielle Tanner
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley, Arizona held on the 11th day of April, 2016. I further certify that the meeting was duly called and held and that a quorum was present.