MINUTES
ORO VALLEY WATER UTILITY COMMISSION
REGULAR SESSION
Monday, October 10, 2016
HOPI CONFERENCE ROOM
11000 N. LA CA√ĎADA DRIVE
 
 
 
CALL TO ORDER - AT OR AFTER 6:00 P.M.

Chair Tustison called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Winston Tustison, Chair
Javier Arriaga, Commissioner
Thomas Kibler, Commissioner
Robert Milkey, Commissioner

EXCUSED: Anne Campbell, Vice Chair
Shanna Weagle, Commissioner

STAFF PRESENT: Philip Saletta, P.E., Water Utility Director Shirley Kiel, Utility Administrator Peter Abraham, P.E., Water Resources and Planning Manager ALSO PRESENT: Councilmember Hornat

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

1.

APPROVAL SEPTEMBER 12, 2016 MINUTES


Click here for draft minutes

(Materials attached in Granicus.)

MOTION: A motion was made by Commissioner Kibler and seconded by Commissioner Arriaga to approve the minutes as written.

MOTION carried, 4-0.

2.

DISCUSSION AND POSSIBLE ACTION REGARDING THE ORO VALLEY WELL FIELD MONITORING REPORT AND AQUIFER METRICS    (P. Abraham)


Click here for presentation (Added 10/10/16)

Mr. Abraham provided an update on the Water Utility 2016 well field monitoring report and aquifer metrics. He reviewed the wells monitored, data collected, calculations and analysis performed, well field production and aquifer water levels. (Materials attached in Granicus.)

3.

DISCUSSION AND POSSIBLE ACTION REGARDING AN AMENDMENT TO THE RECLAIMED WATER IGA WITH THE CITY OF TUCSON  (P. Abraham)


Click here for Item 3

Mr. Abraham presented an update on the Reclaimed IGA Amendment 4. The amendment is for an additional booster pump at the Thornydale booster station. This booster station currently has three pumps and it was designed to accommodate two additional booster pumps. Installing an additional pump and motor would allow for additional operational flexibility, efficiency and redundancy. The additional pump cost of $200,000 is in the budget and it is a planned capital expenditure. If the amendment is approved by this Commission, it will go before the Oro Valley Town Council by November 16, 2016.  (Materials attached in Granicus.)

MOTION: A motion was made by Commissioner Milkey and seconded by Commissioner Arriaga that the Commission recommend approval of this IGA amendment to the Oro Valley Town Council.

MOTION carried, 4-0.

4.

UPDATE AND DISCUSSION ON THE WATER RATES ANALYSIS (S. Kiel)


Click here for Item 4 (Added 10/10/16)

Click here for Item 4 - Schedule (Added 10/10/16)

Ms. Kiel presented the assumptions used in the baseline financial scenario. The baseline includes no rate increases and no new debt. Ms. Kiel provided an overview on the summary of financial scenarios for the 5-year projection period of FY16/17 - FY 20/21 and explained the baseline in comparison to two preliminary financial scenarios. Staff will work with the Finance Subcommittee to refine the financial scenarios and will return to the Commission in November with a recommended scenario. (Materials attached in Granicus.)

5.

TOWN COUNCIL MEETINGS/COMMUNICATIONS          (Councilmember Hornat)


Councilmember Hornat reviewed the following Town Council meetings:  
- September 21, 2016 – Vistoso Highlands general plan amendment withdrawn; Your Voice, Our Future amendment passed; approved Veterans and First Responders Living Memorial; Overlook restaurant item tabled; new park.  
- October 5, 2016 – Mr. Saletta update on upcoming water rates and IGAs; Nakoma Sky Senior Living approved; hire transit drivers approved; liquor license for Sakura Sushi; approved assisted living and memory care facility; travel expenses; Aquatic Center phases II and III.

6.

SUBCOMMITTEE/COMMISSIONER REPORTS


a.

Finance Subcommittee          (Commissioner Tustison)


No report.

b.

Conservation Subcommittee    (Commissioner Campbell)


Commissioner Kibler announced the next meeting will be on October 13, 2016.

c.

Water Resources Subcommittee            (Commissioner Milkey)


No report.

7.

STAFF REPORTS


a.

Customer Service Report              (S. Kiel)


Click here for report (Added 10/10/16)

Ms. Kiel reported on new metered connections and service units, the AMI project, water conservation audits, the youth conservation education program and AquaHawk registered accounts. (Materials attached in Granicus.)

b.

Water Supply and Delivery Report      (P. Abraham)


Click here for report (Added 10/10/16)

Mr. Abraham reported on water production and delivery comparisons of groundwater, CAP water and reclaimed water. (Materials attached in Granicus.)

c.

Capital Projects                  (B. Jacklitch)


Mr. Abraham reviewed the following projects: relocation of 24 inch reclaim water line; Lambert Lane roadway improvement and 12 inch water main installation; La Cholla potable main relocation; Well D-7 hydropneumatic tank; Well E2 upgrades; pressure reducing valves at Oro Valley Country Club and Reclaimed Booster Pump #4 at Thornydale.

8.

DIRECTOR’S REPORT                (P. Saletta)


a.

Colorado River Reports


Click here for report (Added 10/10/16)

Mr. Saletta presented on Arizona and Colorado streamflow reports and storage in Lake Mead and Lake Powell. (Materials attached in Granicus.)

b.

Upcoming Meetings


- October 19, 2016 - Town Council meeting
- October 20, 2016 - Oro Valley State of the Town
- October 27, 2016 - SAWUA Water Issues Discussion
- November 2, 2016 - Town Council meeting may be cancelled
- November 14, 2016 - Water Utility Commission meeting

FUTURE AGENDA ITEMS

No items.

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

NEXT MEETING:  NOVEMBER 14, 2016  LOCATION: HOPI CONFERENCE ROOM

ADJOURNMENT

MOTION: A motion was made by Commissioner Milkey and seconded by Commissioner Arriaga to adjourn the meeting at 7:16 p.m.

MOTION carried, 4-0.

Prepared by:
   
 
Danielle Tanner
Senior Office Specialist
 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley, Arizona held on the 10th day of October, 2016. I further certify that the meeting was duly called and held and that a quorum was present.