MINUTES
ORO VALLEY PARKS & RECREATION ADVISORY BOARD
REGULAR SESSION
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
ORO VALLEY, ARIZONA 85737
 
Tuesday, December 20, 2016
 
CALL TO ORDER AT OR AFTER 6:00 PM

ROLL CALL

PRESENT:
Adam Wade, Chair
Alison Sutton-Ryan, Vice Chair
Ellen Guyer, Member
Thomas Carle, Member
Sarah Corning, Member

EXCUSED: Tim Overton, Member
Betty Danker, Member

STAFF PRESENT:            Kristy Diaz-Trahan, Parks & Recreation Director

CALL TO AUDIENCE - No Speakers

CONSENT AGENDA

REVIEW AND/OR APPROVAL OF THE NOVEMBER 22, 2016 REGULAR SESSION MINUTES

MOTION: A motion was made by Member Carle and seconded by Member Guyer add future agenda item, signage and lighting to Naranja Park entrance and then to approve the minutes.

MOTION carried, 5-0.

AGENDA

1.

BIG WASH TRAIL UPDATE (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Diaz-Trahan updated the Board on the communication process with the County which includes designing trail head plans and submitting them to property owners.  Clarification for communication between mountain bikers and the community was addressed.  Ms. Diaz-Trahan answered that communication plans will not commence until the process is completed.  A question was posed if the process includes working with State Trust Land to consider other trails.  It was reported by Ms.Diaz-Trahan that conversations including other trails and other jurisdictions are part of the ongoing process. 

2.

PRESENTATION AND DISCUSSION ON BUDGET 2017-2018, INCLUDING CAPITAL REQUESTS


Ms. Diaz-Trahan provided a handout that explained the budget process and timeline.  She addressed previous capital priorities for PRAB and HPC. The community center capital funds were explained along with the general fund assignments. Priorities and improvements were discussed by the board. It was determined that areas of importance are fields, lighting and signage, and infrastructure.

3.

DIRECTOR’S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Diaz-Trahan reported that the Greenock Park project is in process with HOA. A survey is in place which will further the discussion for easements and a budget that will allow the project to meet the Town's level of standards. The Naranja Park lighting parts are expected to be delivered and installed within a week. The Historic Preservation Commission will be electing new officers and a PRAB liaison. Special events within the town were reported. 

4.

MEETING SCHEDULE FOR 2017 (DISCUSSION AND POSSIBLE ACTION)


The 2017 meeting calendar was reviewed.

MOTION: A motion was made by Member Guyer and seconded by Member Carle to move October meeting to a TBD "to be determined" date

MOTION carried, 5-0.

5.

SARAH CORNING SERVICE THANK YOU


Ms. Diaz-Trahan thanked and commented Member Corning for her service on the Board. Chair Wade led by other members continued the gratitude toward Member Corning for her help and guidance.

FUTURE AGENDA ITEMS (The Parks and Recreation Advisory Board may bring forth general topics for future meeting agendas.  Discussion is limited to information/clarification and future scheduling dates)

A clarification about the appropriate name of the Community Center was requested. The creation of a youth committee to discuss the possibility of an Oro Valley Community Center Arena was also placed on the future agenda.

NEXT MEETING IS SCHEDULED FOR TUESDAY, FEBRUARY 21, 2017 AT 6:00 P.M.

ADJOURNMENT

MOTION: A motion was made by Chair Wade to adjourn


Prepared by:


Mollie Frye Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 20th day of December, 2016. I further certify that the meeting was duly called and held and that a quorum was present.