MINUTES
ORO VALLEY HISTORIC PRESERVATION COMMISSION
REGULAR SESSION
May 1, 2017
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
 
CALL TO ORDER AT OR AFTER 5:00 P.M.

ROLL CALL

STAFF PRESENT: :    Kristy Diaz-Trahan, Parks & Recreation Director    
                                   Lynanne Dellerman, Recreation & Cultural Resources Manager    
                                   Bayer Vella, Planning Manager   
                                   Elisa Hamblin, Long Range Principal Planner   
                                   Tobin Sidles, Town Attorney
                                   Steve Solomon, Councilmember

PRESENT:
Eric Thomae, Chair
Walter Ohlson, Vice Chair
Alison Crane, Commissioner
Dan Huff, Commissioner
Joseph Kane, Commissioner
Jenni Sunshine, Commissioner

CALL TO AUDIENCE - No speakers

INFORMATIONAL ITEMS

1.

Educational opportunities for Historic Preservation Commission members to attend 


CONSENT AGENDA

April 3, 2017 Minutes

MOTION: A motion was made by Chair Thomae to approve minutes after correcting the spelling of a misspelled name
 
MOTION carried, 6-0
 
AGENDA

1.

PLANNING WORK PLAN FY17/18-18/19 PRESENTATION BY ELISA HAMBLIN (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Elisa Hamblin, Long Range Principal Planner for the Town, explained that the General Plan is the highest level plan in the Town and from there ten sub-plans are created. She provided a planning division work plan draft and further described the role of the HPC's purpose in the work plan. Discussion ensued regarding the ability of HPC to implement, monitor, and oversee the Town's current and future cultural resources plan, under Parks & Recreation, as deemed by citizens.

2.

UPDATE ON THE ORO VALLEY HISTORICAL SOCIETY (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


No report

3.

DISCUSSION AND POSSIBLE ACTION ON INCENTIVES FOR HISTORIC LANDMARK DESIGNATIONS


The Commission reviewed and discussed the incentive items submitted by Commissioners. Chair Thomae suggested further discussion be tabled until the Commission is ready to provide the Town Council more information about the application fee and plaque fee for the historic designation process.  A recommendation was made that Town staff reach out to SHIPPO to learn local incentives and other opportunities.

MOTION: A motion was made by Chair Thomae and seconded by Commissioner Huff to have staff present the "City of Sedona Small Grant Program Requirements" to the Town for future consideration.
 
MOTION carried, 6-0
 
MOTION: A motion was made by Chair Thomae and seconded by Commissioner Crane to ask Town Council to remove reimbursement processing fee for historic designation
 
MOTION carried, 6-0
 
4.

DISCUSSION AND POSSILBE ACTION ON THE UPDATE OF THE ORAL HISTORY PROJECT, (HISTORICALLY SIGNIFICANT LANDMARKS LOCATED IN THE 2.5 SQUARE MILES OF THE ORO VALLEY ESTATES)


Chair Thomae shared two stories about the Oro Valley Estates as it pertains to the beginning of the Oral History Project.  Vice Chair Ohlson also shared a story. It was discussed that stories will be reviewed for the purpose of using as presentations in the Oral History Project. 

5.

REPORT BY LYNANNE DELLERMAN ON STEAM PUMP RANCH MAJOR IMPROVEMENTS AND CHANGES (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Dellerman presented the events that took place at the Adobe workshop and shared photos. She further reported that Sunday the pit houses were burned. Ms. Dellerman reported that BASIS Charter School history class planted a tree as part of the planting plan at Steam Pump Ranch.

6.

FAREWELL TO COMMISSIONER ALISON CRANE


The Commissioners thanked Commissioner Crane for her service and presented her with a book.

7.

DEPARTMENT REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Dellerman reported that preparations for the HPC Conference are in process and very successful. A breakfast will be held at Steam Pump Ranch on June 16 along with tours.

FUTURE AGENDA ITEMS - (The Historic Preservation Commission may bring forth general topics for future meeting agendas. Discussion must be limited to information and clarification).

- discussion and possible action on approval and discussion of annual plan for HPC and format it with Planning Department
- discussion and possible action on a strategic plan regarding cultural resources about implementing and creating our own plan
- explore possible code changes and possible presentation about landmark code by Demion Clinco, CEO of Tucson Historic Preservation Foundation
- discussion and action on creating a recommendation to change Town code to include a Historic Landmark zoning overlay
- invite Michael Fassett, MD, Vice President of Tucson Historic Preservation Foundation to educate home owners on Gist and other midcentury homes
- review and revise the Sedona Grant Program 

Next Historic Preservation Commission meeting tentatively scheduled for Monday, June 5, 2017 to begin at 5:00 p.m.

ADJOURNMENT

MOTION: A motion was made by Chair Thomae and seconded by Commissioner Sunshine to adjourn at 6:33 p.m.

 
 
MOTION carried, 6-0
 
Mollie Frye
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Historic Preservation Commission of Oro Valley, Arizona held on the 1st day of May 2017. I further certify that the meeting was duly called and held and that a quorum was present.