MINUTES
ORO VALLEY PLANNING AND ZONING COMMISSION
*AMENDED (4/26/17 at 10:30 A.M.)
AMENDED AGENDA POSTED: 4/26/17 at 5:00 p.m. by mrs

May 2, 2017
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CA√ĎADA DRIVE
 
5/2/2017 Planning & Zoning Commssion Materials Packet

REGULAR SESSION AT OR AFTER 6:00 P.M.

CALL TO ORDER

Chair Hurt called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Charlie Hurt, Chair
Melanie Barrett, Vice Chair
Bob Swope, Commissioner
Thomas Gribb, Commissioner
Greg Hitt, Commissioner
Don Cox, Commissioner

EXCUSED: Tom Drzazgowski, Commissioner
 
OTHER STAFF PRESENT:
Bayer Vella, Planning Manager
Amanda Jacobs, Economic Development Manager
Lou Waters, Vice Mayor
Bill Rodman, Councilmember
Joe Andrews, Chief Civil Deputy Attorney
Elisa Hamblin, Long-range Principal Planner

PLEDGE OF ALLEGIANCE

Chair Hurt led the Commission and audience in the Pledge of Allegiance.

CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona open meeting law, individual Commission members may ask town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.

No speakers.

COUNCIL LIAISON COMMENTS

Councilmember Rodman did not have any comments.

REGULAR SESSION AGENDA

1.

REVIEW AND APPROVAL OF THE MARCH 7, 2017 REGULAR SESSION MINUTES AND THE APRIL 4, 2017 JOINT STUDY SESSION MINUTES


March 7, 2017 Regular Session Draft Minutes

April 4, 2017 Joint Study Session Draft Minutes

MOTION: A motion was made by Commissioner Hitt and seconded by Commissioner Swope to approve the March 7 regular session minutes and April 4 study session minutes as written.

MOTION carried, 5-0. with Don Cox, Commissioner abstained.
 
*2. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON A PROPOSED CONDITIONAL USE PERMIT FOR AN AUTO REPAIR SERVICE IN MERCADO DEL RIO COMMERCIAL CENTER, LOCATED NEAR THE NORTHWEST CORNER OF PUSCH VIEW LANE AND ORACLE ROAD (OV1700695) - (This item was removed from the agenda on 4/26/17)

Signed Staff Report

Attachment 1 - Conditions of Approval

Attachment 2 - Applicant Submittal

Attachment 3 - Location Map

Attachment 4 - Mercado del Rio and Surrounding Areas Map

Attachment 5 - Land Use Table

Attachment 6 - Conceptual Site Plan

3.

PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON PROPOSED ZONING CODE AMENDMENTS TO CONSOLIDATE THE PLANNING AND ZONING COMMISSION AND THE CONCEPTUAL DESIGN REVIEW BOARD (OV1700509)


Signed Staff Report

Attachment 1 - PZC and CDRB Joint Study Session Draft Minutes

Attachment 2 - Proposed Code Amendments

Attachment 3 - PZC Study Session Staff report

Attachment 4 - CDRB April 11, 2017 Draft Minutes

Bayer Vella, Planning Manager, gave a presentation that including the following:

- Powers and duties of the Conceptual Design Review Board and the Planning and Zoning Commission
- Background on the Zoning Code Amendment and goals of the consolidation process
- Purpose tonight is the Commission to provide recommendation for Town Council
- Key issue is effectiveness of resident input
- Incentivizes applicant to provide more information for agendas to consolidate meetings
- The member requirements of the reviewing bodies and benefit of generalist qualifications
- Summarized statistic on cases presented before CDRB since 2011 and changes made
- How other Arizona cities operate with design review
- Most changes happen at the neighborhood meeting level
- Current and future caseload
- Your Voice, Our Future direction provides for increased opportunities of meaningful input; easier access and more timely decisions
- Next Steps
- In summary, Staff recommends approval and change will take effect January 2018

Questions/concerns/comments raised by the Commission and addressed by Staff:

- The strong feelings expressed by CDRB regarding areas of expertise and PZC's lack of qualifications
- Art Review Committee (ARC) is good idea as a subcommittee of the PZC
- What is in the amendment code regarding structure and budget?
- What are the specifics of the ARC?
- How far can a project go through the process before going through art approval?
- Is ARC designed to do what the General Plan outlines?
- Questions regarding the minimum number of meetings
- Is it very common that neighborhood meeting can significantly impact changes?
- Does the General Plan specifically mention efficiency?
- The more information we can provide the public, the better off we will be. This will improve the development process.
- There is no reason art needs to wait until the end of the process

Chair Hurt opened public hearing:

Rory Juneman of Lazarus, Silvyn & Bangs, P.C., spoke in support of the zoning code amendment and consolidation. Community feedback will be more efficient and effective. It will benefit clients and residents by providing more information sooner, which will speed up the process and cut the number of meetings. Consolidation into one board is a good thing.

Dick Eggerding, Oro Valley resident and CDRB member, spoke in support of the proposed Art Review Committee. Twenty years ago public art was proposed. The town is now known for public art and we need to maintain it. Let's protect our recognition and maintain our culture. Please vote for the committee.

Dave Perry, Oro Valley resident and President of the Greater Oro Valley Chamber of Commerce, spoke Item 3. He elaborated on the letter he submitted to the Commission. The consolidation improves governance and protects citizens' time. Citizens get exhausted, grow weary, disillusioned and then cynical. Another benefit is the staff and applicants do not have to keep retelling the same story. We should always be trying to do better.

Chair Hurt closed the public meeting.

Additional comments/concerns/questions raised by the Commission and addressed by Staff:

- If developer does not provide information up front, when will it be reviewed?
- Haven't heard reasons why ARC should fall under Town Council versus a Planning & Zoning Commission subcommittee
- Clarification of third motion on staff report

MOTION: A motion was made by Vice Chair Barrett and seconded by Commissioner Swope to recommend denial of the Zoning Code Amendment related to the consolidation of the Planning and Zoning Commission and the Conceptual Design Review Board, but recommend approval of the Zoning Code Amendment to Section 22.9.D.1.e related to removing redundancy in the development review process for Tentative Development Plans and Conceptual Site Plans.

Vice Chair Barrett stated there are compelling arguments on both sides of the issue, but it is a judgment call. We are looking at the zoning code, but not the people. Does feel the neighborhood meetings can work to effect change, but worried about the future impact with this streamlined process. Realizes efficiency is important, but it is not a goal of the General Plan. There are dedicated neighbors that attend meetings and doesn't want to reduce the amount of opportunities.

Commissioner Swope stated that is there isn't anything broken that warrants this change, particularly in the area of design.

Commissioner Gribb stated the volume is no longer there as Oro Valley is almost built out. It makes sense to consolidate.

Commissioner Cox stated that this is not that big of an issue with citizens as there hasn't been citizens present at the meetings on this agenda item.

MOTION failed, 2-4 with Chair Hurt, Commissioner Gribb, Commissioner Hitt, and Commissioner Cox opposed.
 
MOTION: A motion was made by Commissioner Hitt and seconded by Commissioner Gribb to recommend approval of the Zoning Code Amendment related to the consolidation of the Planning and Zoning Commission and the Conceptual Design Review Board based on the finding that the proposed code amendment will benefit residents.

Commissioner Cox again stated he hasn't heard anything relative to art that can't be done as a subcommittee.

MOTION carried, 4-2 with Vice Chair Barrett and Commissioner Swope opposed.
 
The Commission took a recess at 7:42 and reconvened at 7:47 p.m.

4.

DISCUSSION AND POSSIBLE ACTION: PLANNING WORK PLAN FY 17/18 - 18/19


Signed Staff Report

Attachment 1 - Planning Work Plan FY 17/18-18/19

Attachment 2 - Report Card - Planning Work Plan FY 15/16-16/17

Attachment 3- Town of Oro Valley Strategic Plan 2017

Elisa Hamblin, Long-Range Principal Planner, gave a presentation that included the following:

- Purpose
- Previous work plan progress
- Planning work plan process
- Strategic Plan
- Proposed plan has ten (10) projects
- Three (3) categories: (1) Long-Range Planning, (2) Process Improvements and (3) Land Use and Development
- Summary

Questions/comments/concerns raised by the Commission and addressed by Staff:

- Where do other elements get reviewed?
- Regarding the Main Streets project, can anything be done in the short-term?
- How does the motion just passed affect the Planning Work Plan?
- Would like to see involvement of Pima County to clean up the wash
- How to foster economic development through Staff and does that fall under the Economic Growth & Analysis category?
- Elaborate on Environmentally Sensitive Lands (ESL) evaluation

MOTION: A motion was made by Vice Chair Barrett and seconded by Commissioner Hitt to recommend approval of the FY17/18 - 18/19 Planning Work Plan.

MOTION carried, 6-0.
 
PLANNING UPDATE (INFORMATIONAL ONLY)

Bayer Vella, Planning Manager reported on the following updates:

- The three (3) recent neighborhood meetings for Major General Plan Amendments have all filed formal submittals
- Reviewed upcoming meeting dates
- Thank you to the Commission for the quality of discussion tonight

ADJOURNMENT

MOTION: A motion was made by Commissioner Swope and seconded by Commissioner Hitt to adjourn meeting.

MOTION carried, 6-0.
 
Chair Hurt adjourned the meeting at 8:14 p.m.

Prepared by:


Jeanna Ancona
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the regular session Planning and Zoning Commission meeting of Oro Valley, Arizona held on the 2nd day of May, 2017. I further certify that the meeting was duly called and held and that a quorum was present.