MINUTES
ORO VALLEY WATER UTILITY COMMISSION
*AMENDED (9/7/17 3:30 PM)
Monday, September 11, 2017
HOPI CONFERENCE ROOM
11000 N. LA CA√ĎADA DRIVE
 
 
 
CALL TO ORDER - AT OR AFTER 6:00 P.M.

Chair Campbell called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Anne Campbell, Chair
Robert Milkey, Vice Chair
Chuck Hollingsworth, Commissioner
Thomas Kibler, Commissioner
Byron McMillan, Commissioner
Winston Tustison, Commissioner

EXCUSED: Bill Leedy, Commissioner

STAFF PRESENT: Peter Abraham, P.E., Water Utility Director
Shirley Kiel, Utility Administrator
Lee Jacobs, P.E., Engineering Division Manager
Jeff Kane, Meter Operations Supervisor
Adam Pence, Water Quality Lead Operator

ALSO PRESENT:
Councilmember Piña

Mr. Abraham introduced Engineering Division Manager Lee Jacobs.

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

1.

APPROVAL JULY 10, 2017 MINUTES


Click here for draft minutes

MOTION: A motion was made by Vice Chair Milkey and seconded by Commissioner Kibler to approve the July 10, 2017 minutes as written.

MOTION carried, 6-0.

2.

DISCUSSION AND UPDATE REGARDING WATER QUALITY                  (A. Pence)


Click here for Item 2 - Water Quality

Mr. Pence presented the Water Utility's responsibilities for water quality and backflow. The Environmental Protection Agency (EPA) developed the drinking water rules and delegates authority to the Arizona Department of Environmental Quality (ADEQ).

Mr. Pence described the sampling requirements. He reported on the 2016 water quality testing results, 2017 ongoing water quality sample testing and testing done in preparation for 2018. Mr. Pence reviewed the backflow prevention and compliance program.

3.

DISCUSSION ON ALTERNATIVE CAP DELIVERY OPTIONS                  (P. Abraham)


Click here for Item 3 - Alternative CAP Delivery Options (Added 9/11/17)

Mr. Abraham reviewed the following alternative CAP delivery options to the Oro Valley Service Area:
    1) Northwest Recharge and Recovery Delivery System (NWRRDS)
    2) Tucson Water wheeling
    3) Independent recovery and delivery

Mr. Abraham presented the alternative CAP delivery option cost comparisons and the pros and cons of each option.

Mr. Abraham explained his recommendation of Alternative 1, NWRRDS, as the best option available for the Oro Valley Water Utility.

4.

*DISCUSSION AND UPDATE REGARDING WATER RATES ANALYSIS AND SCHEDULE (S. Kiel)


Click her for Item 4 - Water Rates Analysis

Ms. Kiel presented the following:
- Overview of the rates analysis process and policy requirements 
- Baseline assumptions used for all financial scenarios 
- Summary of the baseline pro forma for the Operating Fund and Impact Fee Funds
- Next step is to develop a financial scenario to generate the revenue needed to accomplish goals 
- Proposal to increase a convenience fee for credit card payments made online or by telephone
- Proposal to increase NSF returned check fees
- Schedule

Commissioner Tustison reported the Finance Subcommittee discussed the need for capital improvements over the next five years and the need to maintain a healthy cash reserve.

5.

TOWN COUNCIL MEETINGS/COMMUNICATIONS                    (Councilmember Piña)


Councilmember Piña reported on the following:
Town Council recess in August; public meetings for four General Plan amendments; Community Center consultant report; Oro Valley 20th anniversary of the 1% for Public Art Program; Naranja Park Bond Public Education Open House; Community Academy and the new town manager, Mary Jacobs, started on September 5.

6.

SUBCOMMITTEE/COMMISSIONER REPORTS


a.

Finance Subcommittee              (Commissioner Tustison)


No report.

b.

Water Resources and Conservation Subcommittee    (Commissioner Campbell)


Chair Campbell reported the Subcommittee reviewed information regarding the IGA with Tucson Water, the NWRRDS and Water Conservation Code changes.

7.

DIRECTOR’S REPORT         (P. Abraham)


a.

Upcoming Meetings


Mr. Abraham announced the upcoming meetings and events.

b.

Water News


Mr. Abraham reported on water levels in Lake Mead.

FUTURE AGENDA ITEMS

No items.

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

NEXT MEETING:  OCTOBER 9, 2017  LOCATION: HOPI CONFERENCE ROOM

ADJOURNMENT

MOTION: A motion was made by Commissioner Tustison and seconded by Vice Chair Milkey to adjourn the meeting at 7:15 p.m.

MOTION carried, 6-0.

Prepared by: Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley, Arizona held on the 11th day of September, 2017. I further certify that the meeting was duly called and held and that a quorum was present.