MINUTES
ORO VALLEY WATER UTILITY COMMISSION
REGULAR SESSION
Monday, October 9, 2017
HOPI CONFERENCE ROOM
11000 N. LA CA√ĎADA DRIVE
 
 
 
CALL TO ORDER - AT OR AFTER 6:00 P.M.

Chair Campbell called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Anne Campbell, Chair
Robert Milkey, Vice Chair
Chuck Hollingsworth, Commissioner
Byron McMillan, Commissioner
Winston Tustison, Commissioner

EXCUSED: Thomas Kibler, Commissioner
Bill Leedy, Commissioner

STAFF PRESENT: Peter Abraham, P.E., Water Utility Director
Lee Jacobs, P.E., Engineering Division Manager
Jeff Kane, Meter Operations Supervisor

ALSO PRESENT:
Councilmember Piña

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

1.

APPROVAL SEPTEMBER 11, 2017 MINUTES


Click here for draft minutes

MOTION: A motion was made by Commissioner Tustison and seconded by Vice Chair Milkey to approve the draft minutes as written.

MOTION carried, 5-0.

2.

DISCUSSION AND UPDATE REGARDING WATER RATES ANALYSIS          (S. Kiel)


Click here for Item 2 - Water Rates Analysis (Added 10/09/17)

Mr. Abraham presented the following:
- Review of last update
- Revised assumptions
- Rate design detailing historical rate design verses current needs
- Regional water providers base rate comparisons from 2010-17
- Fixed costs verses variable costs
- Current work on developing a financial scenario and fine tuning the annual base rate
- Schedule

3.

DISCUSSION AND UPDATE ON ANNUAL WATER LEVEL DATA AND  AQUIFER METRICS, WELL ANALYSIS AND CONDITION                        (P. Abraham)


Click here for Item 3 - Water Level Data & Aquifer Metrics, Well Analysis and Condition (Added 10/09/17)

Mr. Abraham presented the following:
- Annual and monthly data collected from wells and location of wells
- Annual measurements, calculations and analysis for Countryside Well CS-1
- Annual well field data measurements, calculations, yearly comparisons of well site amounts pumped, pumping capacity and water levels
- Oro Valley Water Utility conclusions, needs assessed and planned actions

4.

DISCUSSION AND POSSIBLE ACTION ON UPDATED WATER CODE CHANGES PERTAINING TO WATER CONSERVATION AND PENALTIES                (P. Abraham)


Click here for Item 4 - Water Code Changes (Added 10/9/17)

Mr. Abraham reviewed the following proposed updates to the Water Code:
- Addition of the word "recurring" to Section A1 regarding pumping, flow, release, etc...
- Addition of the word "recurring" to Section A3 regarding a recurring application
- Section B1, addition of a second violation if there is failure to correct the first violation
- In Section B2, changed requirement from attendance at a conservation workshop to registration and setting thresholds for the Utility's water use monitoring program
- The addition of a sentence in Section B3 to include a fourth violation

The Commission made the following suggested changes:
- A 2nd violation fine requirement if the problem is not fixed within two weeks but the fine will be waived if the customer registers for the water monitoring program and sets parameters. If the customer is already registered, the penalty cannot be waived.
- Add a statement that timeframes, penalties and fees may be waived "at the director's discretion".

MOTION: A motion was made by Chair Campbell and seconded by Commissioner McMillan to proceed with the changes subject to the discussion we had regarding revising the second violation,  the third violation and the ability of the director to have some discretion as previously discussed in this session.

MOTION carried, 5-0.

5.

TOWN COUNCIL MEETINGS/COMMUNICATIONS                    (Councilmember Piña)


Councilmember Piña reported on the following:
General Plan amendments and Town boundary extensions; Naranja Park bond election; Halloween events; Lambert Lane Roadway improvements; 2016/17 General Fund operating budget; procurement award; Mayor Hiremath selected as 2017 Pima North First Things First Champion for Young Children; Fall Community Academy and community music group now meets at Gaslight Music Hall.

6.

SUBCOMMITTEE/COMMISSIONER REPORTS


a.

Finance Subcommittee              (Commissioner Tustison)


No update.

b.

Water Resources and Conservation Subcommittee    (Commissioner Campbell)


No update.

7.

STAFF REPORTS


a.

Customer Service Report                      (S. Kiel)


Click here for Item 7a - Customer Service Report (Added 10/09/17)

Mr. Abraham presented the following:
- 2017 metrics for new meters installed, customer base, Aquahawk Alerting enrollment and water audits performed 
- Financial summary of  the operating fund as of September 30, 2017

b.

Water Supply and Usage Report              (P. Abraham)


Click here for Item 7b Report (Added 10/9/17)

Mr. Abraham reviewed yearly comparisons from 2006 through 2017 (January through September) by water use amounts for reclaimed, CAP and groundwater for the Oro Valley service area and the Countryside service area.

c.

Capital Projects Report                  (L. Jacobs)


Click here for Capital Projects Report (Added 10/09/17)

Mr. Jacobs reviewed the following capital projects: Well D8 Lambert Hydropneumatic tank replacement; Countryside drain valve assembly replacements; West Lambert Lane 12-inch main relocation; Nakoma Sky replacement well; Hydropneumatic tanks and boosters (High Mesa); Oro Valley Community & Recreation Center design; Oro Valley CAP wheeling station at Oracle and Hardy; and WP4 reservoir coating.

8.

DIRECTOR’S REPORT                (P. Abraham)


a.

Upcoming Meetings


Click here for Item 8a Report (Added 10/9/17)

Mr. Abraham reviewed the upcoming meetings.

b.

Water News


Click here for Item 8b Report (Added 10/9/17)

Mr. Abraham reviewed information regarding the Colorado River water system and reported on the Lake Mead water surface elevations by year and trends for 2017.

FUTURE AGENDA ITEMS

No items.

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

NEXT MEETING:  NOVEMBER 13, 2017  LOCATION: HOPI CONFERENCE ROOM

ADJOURNMENT

MOTION: A motion was made by Commissioner Tustison and seconded by Vice Chair Milkey to adjourn the meeting at 7:38 p.m.

MOTION carried, 5-0.

Prepared by:
   
 

Danielle Tanner
Senior Office Specialist
 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley, Arizona held on the 9th day of October, 2017. I further certify that the meeting was duly called and held and that a quorum was present.