MINUTES
ORO VALLEY WATER UTILITY COMMISSION
REGULAR SESSION
Monday, July 9, 2018
HOPI CONFERENCE ROOM
11000 N. LA CA√ĎADA DRIVE
 
 
 
CALL TO ORDER – AT OR AFTER 6:00 P.M.

Chair Campbell called the meeting to order at 6:02 p.m.

ROLL CALL

PRESENT:
Anne Campbell, Chair
Byron McMillan, Vice Chair
Chuck Hollingsworth, Commissioner
Bill Leedy, Commissioner
Robert Milkey, Commissioner
Winston Tustison, Commissioner

ABSENT: Thomas Kibler, Commissioner

STAFF PRESENT:
Peter Abraham, P.E., Water Utility Director
Shirley Kiel, Utility Administrator
Lee Jacobs, Engineering Division Manager
 
ALSO PRESENT:  Councilmember Piña

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during “Call to Audience.”  In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.

1.

APPROVAL JUNE 11, 2018 MINUTES


Click here for draft minutes

MOTION: A motion was made by Commissioner Leedy and seconded by Commissioner Milkey to approve the June 11, 2018 minutes as presented.

MOTION carried, 6-0.

2.

DISCUSSION ON CENTRAL ARIZONA PROJECT (CAP) SYSTEM USE AGREEMENT (P. Abraham)


Click here for Item 2

Mr. Abraham introduced Mitch Basefsky, Public Outreach Coordinator at CAP.

Mr. Abraham presented the following:
- CAP background information
- CAP System Use Agreement details
- CAP Use Agreement overall goals

Mr. Abraham explained the Utility is a member of the Water Quality standards stakeholders group charged with developing water quality standards for non-CAP water.

3.

DISCUSSION ON COLORADO RIVER DROUGHT CONTINGENCY PLAN  (P. Abraham)


Click here for Item 3

Mr. Abraham reviewed the following:
- The Colorado River Compact of 1922
- Upper (Wyoming, Utah, Colorado and New Mexico) and Lower Basin (Arizona, California and Nevada) states
- Lower Basin state entitlements 7.5 MAF for lower basin, 4.4 MAF apportioned to CA, 2.8 MAF to Arizona and 0.3 MAF to Nevada
- River water entitlements for Lower Colorado River Basin states, such as Arizona
- Current Colorado River 2007 shortage guidelines
- Current and proposed plan and reduction thresholds for each category

4.

DISCUSSION ON 2018 POTABLE WATER MASTER PLANS CAPACITY DRIVEN PROJECTS (P. Abraham)


Click here for Item 4

Mr. Abraham reported staff is in the process of finalizing the draft. The infrastructure construction needs, timelines and costs will be reviewed.

Mr. Abraham presented the following:
- Proposed existing system improvement projects
- Proposed growth related projects
- Northwest Recharge and Recovery Delivery System Project

5.

DISCUSSION AND POSSIBLE ACTION REGARDING CANCELLATION OF THE AUGUST 13, 2018 WATER UTILITY COMMISSION MEETING


MOTION: A motion was made by Commissioner Tustison and seconded by Vice Chair McMillan to cancel the August 13, 2018 Water Utility Commission meeting.

MOTION carried, 6-0.

6.

TOWN COUNCIL MEETINGS/COMMUNICATIONS (Councilmember Piña)


No report.

7.

SUBCOMMITTEE/COMMISSIONER REPORTS


a.

Finance Subcommittee


Commissioner Tustison stated the Finance Subcommittee will meet in September.

b.

Water Resources and Conservation Subcommittee


Chair Campbell stated the Water Resources and Conservation Subcommittee will meet in September.

8.

STAFF REPORTS


a.

Financial Report (S. Kiel)


Click here for Item 8a - Financial Report (Added 7-9-18)

Ms. Kiel reported on the following financials as of June 30, 2018:
- Revenue is up due to the addition of meters and warm weather
- Expenses are in line with the overall budget. 
- Only 46% of the Capital funds have been spent due to delays in the Steam Pump Ranch well drilling and La Cholla widening projects
- Debt Service was paid in full as budgeted
- Customer Service updates on new meter installs, customer base and water audits performed
- New customer portal to go live in the fall

b.

Water Supply and Usage Report  (P. Abraham)


Click here for Item 8b Water Supply and Usage (Added 7-9-18)

Mr. Abraham reviewed the water production information for both the Countryside and Oro Valley Water service areas. The statistics illustrate the calendar year second quarter (January – June). He discussed the new wheeling station and Oracle and Hardy. The Utility is working with Tucson Water to increase CAP wheeling deliveries.

c.

Capital Projects (L. Jacobs)


Click here for Item 8c - Capital Projects

Mr. Jacobs presented the following projects: Well E-2 with HP Tank and electrical panel upgrades; Golf View zone B1; CAP Wheeling at Oracle and Hardy; Well D11 Drilling project at Steam Pump; Countryside DVA replacements; West Lambert Lane 12-in main relocation; OV Community Center on hold; Water Plant 4 Reservoir coating

9.

DIRECTOR’S REPORT (P. Abraham)


a.

Upcoming Meetings


Mr. Abraham announced the upcoming meetings.

b.

Water News


Mr. Abraham reported the Nakoma Sky Development final plat will be recorded after Town final review and approval.

FUTURE AGENDA ITEMS

No items discussed.

NEXT MEETING:  AUGUST 13, 2018, LOCATION: HOPI CONFERENCE ROOM

The next Water Utility Commission meeting is scheduled for September 10, 2018.

ADJOURNMENT

MOTION: A motion was made by Commissioner Leedy and seconded by Commissioner Milkey to adjourn the meeting at 7:07 p.m.

MOTION carried, 6-0.

Prepared by: Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley, Arizona held on the 9th day of July, 2018. I further certify that the meeting was duly called and held and that a quorum was present.