MINUTES
ORO VALLEY PLANNING AND ZONING COMMISSION
Special Session
July 10, 2018
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CA√ĎADA DRIVE
 
SPECIAL SESSION AT OR AFTER 6:00 PM

CALL TO ORDER

Chair Hurt called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Charlie Hurt, Chair
Greg Hitt, Commissioner
Bob Swope, Commissioner
Thomas Gribb, Commissioner
Don Cox, Commissioner
Nathan Basken, Commissioner

EXCUSED: Tom Drzazgowski, Commissioner
 
ALSO PRESENT:

Community and Economic Development Director J.J. Johnston
Chief Civil Deputy Attorney Joe Andrews
Council Liaison Bill Rodman
Planning Manager Bayer Vella
Permitting Manager David Laws

PLEDGE OF ALLEGIANCE

Chair Hurt led the Commission and audience in the Pledge of Allegiance.

CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.

There were no speaker requests.

COUNCIL LIAISON COMMENTS

Council Liaison Bill Rodman provided the following updates:

- On behalf of the Town Council, thank you to Greg Hitt for returning to the Commission.
- At the last Council meeting on June 6, Council approved the Miller Ranch rezoning and the amendment to the Zoning Code related to Conditional Use Permits regarding utility poles, wires and equipment.
- For the upcoming Council meeting on July 18, the five cases on tonight's agenda may be heard by Council based on the recommendations by the Commission tonight.
- Council will be on break for the month of August.

SPECIAL SESSION AGENDA

1.

REVIEW AND APPROVAL OF THE MAY 1, 2018 REGULAR SESSION MEETING MINUTES


5-1-18 Draft Minutes

MOTION: A motion was made by Commissioner Swope and seconded by Commissioner Gribb to approve the May 1, 2018 meeting minutes as written.

MOTION carried, 4-0. with Greg Hitt, Commissioner and Don Cox, Commissioner abstained.
 
2.

DISCUSSION AND POSSIBLE ACTION REGARDING TWO OFFICE BUILDINGS, LOCATED ON THE WEST SIDE OF ORACLE ROAD, JUST NORTH OF GREENOCK DRIVE, OV1801101

ITEM A: CONCEPTUAL SITE AND LANDSCAPE PLAN, INCLUDING AN ALTERNATIVE PARKING RATIO

ITEM B: CONCEPTUAL ARCHITECTURE FOR THE FIRST PHASE OF DEVELOPMENT


ATTACHMENT 1- ITEM A CONDITIONS OF APPROVAL

ATTACHMENT 2- ITEM B CONDITIONS OF APPROVAL

ATTACHMENT 3- CONCEPTUAL SITE PLAN

ATTACHMENT 4- ALTERNATIVE PARKING RATIO

ATTACHMENT 5- CONCEPTUAL LANDSCAPE PLAN

ATTACHMENT 6- CONCEPTUAL ARCHITECTURE

ATTACHMENT 7- LOCATION MAP

ATTACHMENT 8- LAND USE AND ZONING TABLE

ATTACHMENT 9- DESIGN GUIDELINES AND DESIGN STANDARDS ANALYSIS

ATTACHMENT 10- ALTERNATIVE PARKING RATIO ANALYSIS

ATTACHMENT 11- NEIGHBORHOOD MEETING SUMMARY

Senior Planner Milini Simms provided a presentation that included the following:

- Purpose
- Location
- Conceptual Site Plan
- Alternative Parking Ratio
- Conceptual Landscape Plan
- Conceptual Architecture
- Compatibility with Surrounding Architecture
- Public Participation
- Impact on Views
- Summary and Recommendation

Applicant Walter Hoge spoke on some of the high points of the project:

- It has been an interactive process and have worked closely with consultants and Town staff
- Have gone to great degrees of mitigation to achieve desired outcome
- Entire site development will be completed in Phase 1, what will remain is the pad for the second building
- Anticipate another medical company for the second occupant in the future

Discussion ensued amongst the Commission, applicant and staff.

James McMurtie, civil engineer for the project, stated that the additional parking spaces did not include additional disability spaces; it includes the amount required by international building code.

Chair Hurt opened the public hearing.

Oro Valley resident David Clement spoke as undecided on Agenda Item 2.

Chair Hurt closed the public hearing.

Permitting Manager David Laws addressed the speaker's concerns regarding drainage.

MOTION: A motion was made by Commissioner Cox and seconded by Commissioner Swope to recommend approval of the Conceptual Site/Landscape Plan and approved the Alternative Parking Ratio for an office development subject to the conditions in Attachment 1, (including the Stormwater drainage report) finding each is in conformance with the Design Principles and applicable Design Standard of the Zoning Code.

MOTION carried, 6-0.
 
MOTION: A motion was made by Commissioner Gribb and seconded by Commissioner Cox to recommend approval of the Conceptual Architecture for the first phase only of the office development, subject to the conditions in Attachment 2, finding it is in conformance with the Design Principles and applicable Design Standards of the Zoning Code.

MOTION carried, 6-0.
 
3.

DISCUSSION AND POSSIBLE ACTION: CONCEPTUAL SITE AND LANDSCAPE PLANS FOR VICTORY WORSHIP CENTER AND SPRINGBOARD YOUTH CRISIS CENTER, LOCATED ON THE NORTHWEST CORNER OF TANGERINE ROAD AND COMO DRIVE, OV1801125


ATTACHMENT 1- CONDITIONS OF APPROVAL

ATTACHMENT 2 - LOCATION MAP

ATTACHMENT 3- CONCEPTUAL SITE AND LANDSCAPE PLAN

ATTACHMENT 4- DESIGN GUIDELINES AND DESIGN STANDARDS ANALYIS

ATTACHMENT 5- NEIGHBORHOOD MEETING SUMMARIES

Senior Planner Milini Simms provided a presentation that included the following:

- Purpose
- Location
- Revised Conceptual Site and Landscape Plans
- History
- Public Participation
- Summary and Recommendation

Brian Hagedon of GLHN Architects and Engineers, did not provide a presentation, but offered to answer any questions.

Discussion ensued amongst the Commission, staff and the applicant.

Chair Hurt opened the public hearing.

Oro Valley resident Ron Orrantia spoke as opposed to Agenda Item 3.
Oro Valley resident Jim Engle spoke on Agenda Item 3.

Chair Hurt closed the public hearing.

Staff addressed the traffic, dust and drainage concerns raised during public hearing.

MOTION: A motion was made by Commissioner Hitt and seconded by Commissioner Basken to recommend approval of the Conceptual Site and Landscape Plans for Victory Worship Center, subject to the conditions in Attachment 1, based on the finding it is in conformance with the Design Principles and applicable Design Standards of the Zoning Code.

MOTION carried, 6-0.
 
4.

PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A ZONING CODE AMENDMENT TO SECTION 25.1 REGARDING STANDARDS FOR COMMUNICATION FACILITIES, OV1801632


ATTACHMENT 1-ZONING CODE AMENDMENT

Senior Planner Milini Simms provided a presentation that included the following:

- Purpose
- Update setback requirements
- Address Collocations and modifications
- General Conformance to Federal Law
- General Plan Conformance
- Summary and Recommendation

Chair Hurt opened the public hearing.

There were no speaker requests.

Chair Hurt closed the public hearing.

Discussion ensued amongst the Commission and staff.

MOTION: A motion was made by Commissioner Gribb and seconded by Commissioner Hitt to recommend approval of the Zoning Code Amendment to Section 25.1, regarding standards for communication facilities as provided in Attachment 1.

MOTION carried, 6-0.
 
5.

DISCUSSION AND POSSIBLE ACTION ON A PROPOSED COMMUNICATION FACILITY LOCATED ON THE SAHUARO VISTA VETERINARY CLINIC PROPERTY, NEAR THE SOUTHWEST CORNER OF COOL DRIVE AND ORACLE ROAD, OV1701979


ATTACHMENT 1- CONDITIONS OF APPROVAL

ATTACHMENT 2-APPLICANT’S SUBMITTAL

ATTACHMENT 3- LOCATION MAP

ATTACHMENT 4- PHOTO SIMULATIONS

ATTACHMENT 5- NEIGHBORHOOD MEETING SUMMARY

Senior Planner Milini Simms provided a presentation that included the following:
 
- Purpose
- Location
- Tier II Communication Facility
- Stealth Applications
- General Plan Conformance
- Summary and Recommendation

Applicant Michelle Lamoureux of Pinnnacle Consulting, provided a presentation that included the following:

- Proposed design of new facility
- Provided examples of the colored leaves options
- The tower will be located at 333 W Cool Drive
- Necessity of Proposed Facility
- Coverage with and without proposed facility
- Alternative Candidate Analysis
- Photo simulations from different angles

Discussion ensued amongst the Commission, staff and applicant.

Chair Hurt opened the public hearing.

The following individuals spoke as undecided on Agenda Item 5:

Oro Valley resident Frank Ali
Oro Valley resident Harold Adair

Chair Hurt closed the public hearing.

MOTION: A motion was made by Commissioner Cox and seconded by Commissioner Swope to recommend approval of the proposed cell tower, subject to the condition in Attachment 1, finding that it meets the applicable zoning provisions and the General Plan.

Further discussion continued amongst the Commission, applicant and staff.

MOTION carried, 6-0.
 
6.

PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A ZONING CODE TEXT AMENDMENT TO ALLOW ATTACHED DWELLINGS IN THE R-6 MULTI-FAMILY DISTRICT AND OTHER RELATED REVISIONS


ATTACHMENT 1 - DRAFT CODE AMENDMENT

ATTACHMENT 2 - APPLICANT SUBMITTAL

ATTACHMENT 3 - JURISDICTION COMPARISON

Planning Manager Bayer Vella provided a presentation that included the following:

- Purpose
- Locations of R-6 Districts
- R-6 District
- Clarification of other development standards
- Recommendation

Mr. Vella also recognized the Planning Intern Rachel Smith for her work on this project.

Chair Hurt opened the public hearing.

Ted Bednar spoke in support of Agenda Item 6.

Chair Hurt closed the public hearing.

MOTION: A motion was made by Commissioner Hitt and seconded by Commissioner Basken to recommend approval of the Zoning Code Amendment to permit attached dwellings in the R-6 zoning district and other related updates shown in Attachment 1.

Discussion ensued amongst the Commission and staff.

MOTION carried, 6-0.
 
7.

ELECTION OF VICE CHAIR FOR THE PLANNING AND ZONING COMMISSION EFFECTIVE JULY 11, 2018


MOTION: A motion was made by Commissioner Gribb and seconded by Commissioner Basken to nominate Bob Swope as vice-chair effective July 11, 2018.

Since there were no other nominations, Commissioner Swope accepted by acclamation.

PLANNING UPDATE (INFORMATIONAL ONLY)

Planning Manager Bayer Vella provided the following updates:

- The upcoming neighborhood meeting on July 12 regarding a Verizon cell tower on Oracle Road
- The five cases tonight will be presented to Council on July 18
- The next Planning and Zoning Commission meeting is scheduled for August 7; do not currently have any items

ADJOURNMENT

Chair Hurt adjourned the meeting at 7:26 p.m.

Prepared by:


Jeanna Ancona
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the special session Planning and Zoning Commission meeting of Oro Valley, Arizona held on the 10th day of July, 2018. I further certify that the meeting was duly called and held and that a quorum was present.