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MINUTES
BUDGET AND FINANCE COMMISSION
REGULAR SESSION
NOVEMBER 17, 2020
ONLINE ZOOM MEETING
             
REGULAR SESSION AT OR AFTER 4:00 PM
             
CALL TO ORDER - Chair Beasley called the meeting to order at 4:00 p.m.
             
ROLL CALL
Present:
John Latchford, Vice Chair  
 
Michael Mason, Commissioner  
 
David Newell, Commissioner  
 
Cathy Solverson, Commissioner  
 
James Beasley, Chair  
Staff Present:
Mary Jacobs, Town Manager
David Gephart, Chief Financial Officer
Tobin Sidles, Legal Services Director
Wendy Gomez, Finance & Budget Administrator
Michael Dyckman, Senior Budget Analyst
Attendees:
Bernie Eaton, Hilton El Conquistador General Manager
             
PLEDGE OF ALLEGIANCE - Commissioner Newell led the group in the Pledge of Allegiance.
             
CALL TO AUDIENCE - No comments were received.
             
STAFF LIAISON REPORT

Chief Financial Officer David Gephart reported on the following:

- Town audit
- Water bond refunding
- Town's investments
             
REGULAR SESSION AGENDA
             
   1. REVIEW AND APPROVAL OF THE OCTOBER 20, 2020 REGULAR SESSION MEETING MINUTES
             
  Motion by Commissioner Michael Mason, seconded by Vice Chair John Latchford to approve the October 20, 2020 minutes as written.

  Vote: 5 - 0 Carried
             
   2. PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FISCAL YEAR 2020/21 FINANCIAL UPDATE THROUGH SEPTEMBER 2020
  Finance and Budget Administrator Wendy Gomez presented the financial update through September 2020.

Discussion ensued amongst staff and the Commission regarding Agenda Item #2.

El Conquistador Golf General Manager Bernie Eaton spoke regarding golf sales and projections.
             
   3. REVIEW, DISCUSSION AND POSSIBLE ACTION ON PROPOSED TOWN FINANCIAL AND BUDGETARY POLICIES
  Chief Financial Officer David Gephart reviewed the draft Town Financial and Budgetary Policies which included recommendations and additions proposed by the Commission and staff. 

The Commission and staff discussed Agenda Item #3 and the Commission provided suggestions and feedback.
             
  Motion by Commissioner Cathy Solverson, seconded by Commissioner David Newell to approve recommending the draft Town financial and budgetary policies to the Town Council as amended.

  Vote: 5 - 0 Carried
  Chief Financial Officer David Gephart expressed appreciation to the Commission for their work on the policies.
             
COUNCIL LIAISON COMMENTS - The Council liaison was not present.
             
FUTURE AGENDA ITEMS

Chief Financial Officer David Gephart suggested the following potential agenda items:

- Financial update
- 5-year forecast
- Audit service bid process
- PSPRS report

The Commission discussed canceling the December meeting at staff's discretion.
             
ADJOURNMENT
             
  Motion by Commissioner Michael Mason, seconded by Commissioner Cathy Solverson to adjourn the meeting at 7:24 p.m.

  Vote: 5 - 0 Carried
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Budget and Finance Commission of Oro Valley, Arizona held on the 17th day of November, 2020.  I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 18th day of November 2020.
 

___________________________
Danielle Tanner
Senior Office Specialist

    

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