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MINUTES BUDGET AND FINANCE COMMISSION REGULAR SESSION FEBRUARY 16, 2021 ONLINE ZOOM MEETING

REGULAR SESSION AT OR AFTER 4:00 PM

CALL TO ORDER - Chair Beasley called the meeting to order at 4:00 PM.

ROLL CALL

Present:	James Beasley, Chairman
	John Latchford, Vice Chairman
	David Newell, Commissioner
	Cathy Solverson, Commissioner
	Michael Mason, Commissioner
Staff Present:	Mary Jacobs, Town Manager
	David Gephart, Chief Financial Officer
	Tobin Sidles, Legal Services Director
	Wendy Gomez, Finance and Budget Administrator
	Michael Dyckman, Senior Budget Analyst
	Josh Nicolson, Councilmember
Attendees:	Bernie Eaton, Hilton El Conquistador General Manager

PLEDGE OF ALLEGIANCE - Commissioner Mason led the group in the Pledge of Allegiance.

CALL TO AUDIENCE - No comments were received.

STAFF LIAISON REPORT

Chief Financial Officer David Gephart reported on the following:

- The Strategic Leadership Plan meeting to discuss the two year plan
- Upcoming departmental budget meetings

REGULAR SESSION AGENDA

REVIEW AND APPROVAL OF THE JANUARY 19, 2021 REGULAR SESSION MEETING MINUTES


				Motion by Commissioner Michael Mason, seconded by Vice Chairman John Latchford to approve the January 19th, 2021 minutes as written.

		Vote: 5 - 0 Carried

	2.	DISCUSSION AND ACTION ON ELECTING A CHAIR AND VICE-CHAIR FOR THE BUDGET AND FINANCE COMMISSION - Chair Beasley moved to elect Commissioner Latchford as the new chair, effective immediately. Motion by Chairman James Beasley, seconded by Commissioner Michael Mason to elect Commissioner John Latchford as the Chair of the Budget and Finance Commission for the coming year. Vote: 5-0 Carried - Chair Latchford led discussion for a new Vice Chair. Commissioner Newell nominated Commissioner Solverson for the Vice Chair position. Motion by Commisioner David Newell, seconded by Commissioner James Beasley to elect Commissioner Cathy Solverson as the Vice Chair of the Budget and Finance Commission for the coming year. Vote: 5-0 Carried

	3.	PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 20/21 MID-YEAR FINANCIAL UPDATE THROUGH DECEMBER 2020 Finance and Budget Administrator Wendy Gomez presented the financial update through December 2020. Discussion ensued amongst staff and the Commission regarding Agenda Item #3. Hilton El Conquistador General Manger Bernie Eaten spoke regarding water usage by the golf course and memberships.

	4.	DISCUSSION OF ITEMS TO INCLUDE IN THE SCOPE OF WORK FOR A REQUEST FOR PROPOSAL (RFP) OR FACTORS TO CONSIDER IN CONDUCTING A COMPETITIVE SOLICITATION FOR THE TOWN'S AUDIT FIRM Chief Financial Officer David Gephart explained and discussed the RFP document. He requested the Commission's input on factors to add to the document. Discussion ensued amongst staff and the Commission regarding Agenda Item #4.

	5.	PRESENTATION AND POSSIBLE DISCUSSION REGARDING THE STATUS OF WORK BEING CONDUCTED BY PSPRS CONSULTANTS AND POSSIBLE REVIEW OF CURRENT PSPRS PENSION FUNDING POLICY Chief Financial Officer David Gephart reviewed the status of work being conducted by PSPRS Consultants. Discussion ensued amongst staff and Commission regarding Agenda Item #5. The Commission and staff discussed the upcoming Special Session Meeting on March 9th, 2021, and agreed on beginning the meeting at 3:00 P.M.

COUNCIL LIAISON COMMENTS Council member Nicolson explained the decision regarding Pusch Ridge is coming very soon. Council member Nicolson stated the Rancho Vistoso negotiations are ongoing. Council member Nicolson stated the Westward Look decision will be coming up soon and the upcoming Strategic Planning Session is available for the public to attend. Council member Nicolson thanked the Commission for all their work and congratulated the new Chair and Vice Chair.

FUTURE AGENDA ITEMS No future agenda items were discussed.

ADJOURNMENT Motion by Commissioner Michael Mason, seconded by Commissioner James Beasley to adjourn the meeting at 6:28 P.M. Vote: 5-0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Budget and Finance Commission of Oro Valley, Arizona held on the 16th day of February, 2021. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 17 day of February, 2021.

___________________________
Alison Cote
Legal Secretary