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MINUTES
STORMWATER UTILITY COMMISSION
REGULAR SESSION
MAY 20, 2021
MEETING HELD VIA ZOOM
             
REGULAR SESSION AT OR AFTER 4:00 PM
             
CALL TO ORDER

Chair Cuffari called the meeting to order at 4:00 P.M.
             
ROLL CALL
Present: Joan Brown, Commissioner  
  Dave Parker, Vice Chair  
  Joseph Cuffari, Chair  
Absent: Gary Mattson, Commissioner
  William Thomas, Commissioner
Staff Present: John Spiker, Stormwater Division Manager
Justin Turner, Senior Stormwater Engineer
Scott Bennett, Stormwater Utility Analyst
Harry Greene, Town Council Liaison
  Commissioner Gary Mattson joined the Zoom meeting at 4:21 p.m.

Commissioner William Thomas asked to be excused.
             
CALL TO AUDIENCE

There were no speaker requests or raised hands during the Call to Audience.
             
COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)

Council Liaison Harry Greene had no comments at this time.
             
DIRECTORS REPORT (INFORMATIONAL ONLY)

Division Manager John Spiker made the following comments:
  • In person meetings may take place in the near future, however, there is no official date at this time.
  • Stormwater Utility (SWU) placed messaging through informational inserts in Oro Valley Water bills.
  • Preparation is taking place for a SWU article in Oro Valley Vista newsletter and the Explorer
  • National Weather Service (NWS) has a Monsoon Awareness Month, June 12-19, we are going to utilize some of their messaging, especially be prepared the monsoons are coming.
  • Coordinating with the NWS on post fire conditions as well as monsoon outlook.
    • Post fire coordination meetings to help us to be prepared for what might come down the mountain, include the NWS, the US Forest Service, Pima County, Pinal County, the Town of Oro Valley and Golder Ranch Fire.
             
REGULAR SESSION AGENDA
             
   1. REVIEW AND APPROVAL OF THE MARCH 18, 2021 MEETING MINUTES
             
  Motion by Vice Chair Dave Parker, seconded by Commissioner Joan Brown to approve the March 18, 2021 regular session minutes as written.

  Vote: 3 - 0 Carried
 
Other: Commissioner Gary Mattson (ABSENT)
  Commissioner William Thomas (ABSENT)
             
   2. RECOGNITION FOR OUTGOING SENIOR STORMWATER ENGINEER, JUSTIN TURNER
  Staff and Commissioners said thank you and farewell to Senior Stormwater Engineer Justin Turner, and commented on the scope of work and commitment he provided. 
             
   3. DISCUSSION OF STORMWATER MEETINGS AND EVENTS
  Mr. Spiker reported on recent and upcoming meetings and events.
             
   4. STATUS UPDATE ON TOWN CODE CHAPTER 17 FLOODPLAIN AND EROSION HAZARD MANAGEMENT 
  Mr. Spiker reported that the Town Council, acting on an item on last night's Town Council Regular Session Agenda, did pass a motion to initiate changes to the Town Code CH 17, Floodplain and Erosion Hazard Management. A final draft is expected to go onto the Councils Agenda for June 2, 2021. 
             
   5. UPDATE AND DISCUSSION ON ACCEPTABLE FIRST FLUSH WATER-QUALITY TREATMENT AND MANAGEMENT METHODS 
  Mr. Turner commented that we are currently rewriting the Drainage Criteria Manual (DCM) and that should be available for distribution later this summer. One of the chapters deals specifically with water quality, and the rules & regulations that we are required to enforce:
  • the Constructions General Permit - SWPPP plan for contractors
  • the MS4 General Permit - we are required to monitor private and public properties that discharge waters onto our MS4, our public drainage system
Regulating parking lots, regarding first flush, the Town required the first 1/2 inch of paved parking lots be treated by first flush filtration devices. The State recently advised the Town that the Town can let the owner/engineer decide how they want to protect the environment to prevent pollution. This will now place us in close step with other communities in Pima County and the State of Arizona. On this topic, the MS4 General Permit is coming up for re-issuance and one of the new provisions is they are going to be requiring small MS4 communities like us to collect runoff water and test it at a laboratory for compounds on an annual basis and use that information to re-emphasize the best management practices to the possible perpetrator.
             
   6. DISCUSSION OF 2020/2021 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, THIRD QUARTER REPORT
  Mr. Spiker reported on the 3rd quarter of the MS4 Compliance Schedule of the 20/21 reporting period that runs from July1, 2020 to June 30, 2021. A review of the checklist followed. Mr. Spiker commented on a few highlights:
  • A flyer was distributed to Oro Valley Port-a-John rental companies reminding them how to install their facilities and how to operate them properly
  • Encouragement of public participation via volunteer groups, sponsored by the Town, to volunteer through the Keep Oro Valley Clean program which involves roadway cleanups and keeping Oro Valley clean, all things that help water quality
  • Annual inspections of Town municipal operations and maintenance yards which do contain potential pollutants
             
   7. DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE JUNE 17, 2021 SWUC REGULAR SESSION MEETING
  Discussion ensued among the Commissioners and Staff. Commissioners expressed concern over having enough information to be able to vote on the 2021 Stormwater Utility Rate Analysis without a better understanding of the budget and decided they could begin the review of the budget starting with the July 2021 meeting.
             
  Motion by Commissioner Joan Brown, seconded by Vice Chair Dave Parker to approve cancellation of the June 17, 2021 regular session meeting.

 

  Vote: 4 - 0 Carried
 
Other: Commissioner William Thomas (ABSENT)
             
FUTURE AGENDA ITEMS

Budget FY 21/22
Discuss date for Field Trip
             
ADJOURNMENT
             
  Motion by Commissioner Gary Mattson, seconded by Vice Chair Dave Parker to adjourn the meeting.

  Vote: 4 - 0 Carried
 
Other: Commissioner William Thomas (ABSENT)
  Chair Cuffari adjourned the meeting at 5:24 P.M.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 20th day of May, 2021. I further certify that the meeting was duly called and held and that a quorum was present.


___________________________
Yarina Hynd
Office Specialist

    

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