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MINUTES ORO VALLEY TOWN COUNCIL REGULAR AND STUDY SESSION DECEMBER 1, 2021 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE

REGULAR SESSION AT OR AFTER 5:00 PM

CALL TO ORDER

Mayor Winfield called the meeting to order at 5:01 p.m.

ROLL CALL

Present:	Joseph C. Winfield, Mayor
	Melanie Barrett, Vice-Mayor
	Tim Bohen, Councilmember
	Harry Greene, Councilmember
	Joyce Jones-Ivey, Councilmember
	Josh Nicolson, Councilmember
	Steve Solomon, Councilmember

EXECUTIVE SESSION - 1. Regarding the property commonly known as the former Vistoso Golf Course, pursuant to A.R.S. §38-431.03(A)(3), (4) and/or (7): 1) Discussion or consultation for legal advice with the Town attorney or attorneys, and/or; 2) Discussion or consultation with the Town attorney or attorneys in order to receive an update regarding contracts and agreements that are the subject of negotiations as contemplated by the direction given at the 9/8/21 meeting in order to avoid or resolve litigation, and/or; 3) Discussions or consultations with designated representatives of the Town in order to receive an update and instruct its representatives regarding the purchase, sale or conveyance of certain real property.

2. Pursuant to ARS 38-431.03(A)(2) presentation regarding IT infrastructure and security protocols

Mayor Winfield announced that the following staff would be joining Council in the first Executive Session: Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison, Legal Services Director Tobin Sidles, Town Attorney Jonathan Rothschild and Town Clerk Mike Standish.

Mayor Winfield announced that the following staff would be joining Council in the second Executive Session: Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison, Town Attorney Jonathan Rothschild, Chief Information Officer Chuck Boyer and Town Clerk Mike Standish.


				Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to go into Executive Session at 5:02 p.m., 1. Regarding the property commonly known as the former Vistoso Golf Course, pursuant to A.R.S. §38-431.03(A)(3), (4) and/or (7): 1) Discussion or consultation for legal advice with the Town attorney or attorneys, and/or; 2) Discussion or consultation with the Town attorney or attorneys in order to receive an update regarding contracts and agreements that are the subject of negotiations as contemplated by the direction given at the 9/8/21 meeting in order to avoid or resolve litigation, and/or; 3) Discussions or consultations with designated representatives of the Town in order to receive an update and instruct its representatives regarding the purchase, sale or conveyance of certain real property. 2. Pursuant to ARS 38-431.03(A)(2) presentation regarding IT infrastructure and security protocols

		Vote: 7 - 0 Carried

RESUME REGULAR SESSION AT OR AFTER 6:00 PM

CALL TO ORDER
		Mayor Winfield resumed the Regular Session at 6:09 p.m

ROLL CALL
		Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Tim Bohen, Councilmember Harry Greene, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember

	5.	DIRECTION TO LEGAL COUNSEL, TOWN MANAGER AND/OR OTHER NECESSARY STAFF REGARDING THE PROPERTY COMMONLY KNOWN AS THE FORMER VISTOSO GOLF COURSE


				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to proceed as directed in Executive Session.

		Vote: 7 - 0 Carried

PLEDGE OF ALLEGIANCE
		Mayor Winfield led the audiance in the Pledge of Alligance.

UPCOMING MEETING ANNOUNCEMENTS
		Town Clerk Mike Standish announced the upcoming Town meetings

COUNCIL REPORTS
		Mayor Winfield reported that the Oro Valley Police Department's Citizens Academy had concluded for 2021 and encouraged citizens to register for the next Citizens Academy scheduled to take place in February 2022. Mayor Winfield also recognized the Councilmembers who had attended the recent Citizens Academy. Councilmember Greene recognized Officer Kleinberg for his outstanding work organizing the Citizens Academy.

TOWN MANAGER'S REPORT
		Town Manager Mary Jacobs reported that the Pusch Ridge Golf Course would host the Arizona State Disk Golf Championship from December 3rd through December 5th, 2021.

ORDER OF BUSINESS
		Mayor Winfield reviewed the order of business and stated that the order would stand as posted.

INFORMATIONAL ITEMS
		There were no informational items.

CALL TO AUDIENCE
		No comments were received.

PRESENTATIONS

	1.	Oro Valley Peak Performance presentation: Adopt-A-Roadway/Trail
		Assistant Public Works Director Aimee Ramsey presented the Oro Valley Peak Performance Adopt-A-Roadway/Trail program and included the following: Process Improvement Adopt-A-Program Team Effort Cross Departmental Beautifying our Community Why Improve our Adopt-A-Program Improvements for the Community and Staff Bringing it all Together Adopt-A-Road or Trail All online as Easy as 1-2-3 Discussion ensued amongst Council and staff regarding the Oro Valley Peak Performance Adopt-A-Roadway/Trail presentation.

	2.	Presentation and discussion regarding the Town's progress on implementing the Your Voice, Our Future General Plan
		Oro Valley Principle Planner Milini Simms presented the Town's progress on implementing the Your Voice, Our Future General Plan and included the following: Purpose Implementing the General Plan Timeline 2021 Progress Report Notable Accomplishments and Ongoing Work in 2021 Progress on Current Projects Remaining Action Items Conclusion Discussion ensued amongst Council and staff regarding the Town's progress on implementing the Your Voice, Our Future General Plan.

CONSENT AGENDA
		Councilmember Bohen requested that items (F) and (G) be pulled from the Consent agenda for discussion.

	A.	Minutes - November 17, 2021

	B.	Adoption of the 2022 regular Town Council meeting schedule

	C.	Approval of Council Liaison assignments for 2022

	D.	(Re)appointments to any or all of the various boards and commissions: Board of Adjustment (BOA), Budget and Finance Commission (BFC), Historic Preservation Commission (HPC), Parks and Recreation Advisory Board (PRAB), Planning and Zoning Commission (PZC), Stormwater Utility Commission (SWUC) and Water Utility Commission (WUC)

	E.	Approval to cancel the December 15, 2021, regular Town Council meeting


				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Steve Solomon to approve items (A) through (E) from the Consent agenda.

				Vote: 7 - 0 Carried

	F.			Resolution No. (R)21-59, approving the Town's Legislative Agenda, protocols guiding the Town’s priorities for the 2022 legislative session and any lobbying activities
				Councilmember Bohen requested clarification regarding how the Town of Oro Valley would benefit if the Town's Legislative Agenda, protocols guiding the Town's priorities for the 2022 legislative session and any lobbying activities were approved. Councilmember Bohen also requested clarification as to why there were changes related to specific issues regarding lobbying when there had not been changes for the past five years, and if water priorities were considered. Town Manager Mary Jacobs and Assistant Town Manager Chris Cornelison provided clarification on what approval of the Town's Legislative Agenda, protocols guiding the Town's priorities for the 2022 legislative session and any lobbying activities would entail. Discussion ensued amongst Council and staff regarding Consent item (F).


				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to approve item (F) of the Consent Agenda.

				Vote: 7 - 0 Carried

	G.			Resolution No. (R)21-60, delegating authority to the Town Manager and/or her designee to terminate the existing deferred compensation plan administered by the ICMA Retirement Corporation (now known as MissionSquare Retirement); and directing the Town Manager and/or her appropriate staff to proceed and take action necessary to acquire an appropriate deferred compensation plan in accordance with Procurement rules and laws
				Councilmember Bohen requested clarification of the following regarding the existing deferred compensation plan with MissionSquare Retirement: What does the timeline look like should the Town move forward with securing new bids, and when would the contract be terminated and why? Had there been problems with Mission Square Retirement? Insight regarding cost and benefits Assistant Town Manager Chris Cornelison provided clarification to Councilmember Bohen's questions. Discussion ensued amongst Council and staff regarding Consent item (G).


				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to approve item (G) of the Consent agenda.

Vote: 6 - 1 Carried

OPPOSED:

Councilmember Tim Bohen

REGULAR AGENDA

NOMINATION AND ELECTION OF VICE MAYOR

Councilmember Jones-Ivey nominated Vice Mayor Barrett to serve as Vice Mayor for 2022, seconded by Councilmember Nicolson.


				Motion by Councilmember Joyce Jones-Ivey, seconded by Councilmember Josh Nicolson to nominate Vice Mayor Melanie Barrett as Vice Mayor for 2022.

Vote: 5 - 2 Carried

OPPOSED:	Councilmember Harry Greene
	Councilmember Steve Solomon

RESOLUTION NO. (R)21-61, DISCUSSION AND POSSIBLE ACTION REGARDING A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE TOWN OF ORO VALLEY AND THE ORO VALLEY HISTORICAL SOCIETY, RECOGNIZING THAT BOTH PARTIES VALUE THE IMPORTANCE OF PRESERVATION AND EDUCATION REGARDING THE TOWN'S HISTORY

This item was removed from the agenda on 11/29/21.

PUBLIC HEARING: ORDINANCE NO. (O)21-11, DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED ZONING AMENDMENT TO REMOVE A ZONING CONDITION REQUIRING A MINIMUM LOT SIZE OF 180,000 SQ. FT. TO ENABLE THE STANDARD R1-144 MINIMUM LOT SIZE OF 144,000 SQ. FT. FOR AN AREA LOCATED IN PROXIMITY TO TORTOLITA MOUNTAIN CIRCLE, N. KING AIR DRIVE, AND WEST TURTLE DOVE LANE, PARCELS 21916001D, 21916003A, 21916005A, 21916005B, 21916007A, 21916007B, 21915001C, 21915001D, 21915001E, 219150040, 219150050, 219150060, 21916001B, 219160020, 21915007B, 21915007C, 21915007D, 21916016A, 21916016B, 21916016C, 21915009A, 21915008A, 21915008B, 219120160.

Oro Valley Planner Kyle Packer presented item #3 and included the following:

Proposed Zoning Amendment to enable the standard 133,000 sq. ft lot size
Translational Zoning Amendment
Translational Zoning Process
General Plan Compliance
Public Participation
Summary and Recommendation

Mayor Winfield opened the public hearing.

No comments were received.

Mayor Winfield closed the public hearing.

Discussion ensued amongst Council and staff regarding item #3.


				Motion by Councilmember Harry Greene, seconded by Vice-Mayor Melanie Barrett to approve Ordinance No. (O)21-11, a zoning amendment to apply the standard R1-144 minimum lot size of 144,000 square feet to the affected parcels listed in Attachment 2, based on the finding it is in compliance with the General Plan.

Discussion continued amongst Council and staff regarding item #3.


				Motion by Councilmember Harry Greene, seconded by Vice-Mayor Melanie Barrett to approve Ordinance No. (O)21-11, a zoning amendment to apply the standard R1-144 minimum lot size of 144,000 square feet to the affected parcels listed in Attachment 2, based on the finding it is in compliance with the General Plan.

				Vote: 7 - 0 Carried

	4.			DISCUSSION AND POSSIBLE DIRECTION TO AUDIO AND VIDEO RECORD BOARD/COMMISSION MEETINGS
				This item was continued from the November 17th Regular Session and was requested by Councilmember Bohen and Mayor Winfield. Mayor Winfield provided a brief overview of previous discussions regarding this item. Councilmember Bohen provided clarification as to the intent of the original agenda item, and stated that he was seeking support for a policy to record video for any board/commission meeting that took place in the Council Chambers which would then be available on the Town's website. Discussion ensued amongst Council and staff regarding item #4.


				Motion by Councilmember Tim Bohen, seconded by Councilmember Josh Nicolson to establish an Oro Valley Town policy to record and archive video and audio on the Town website for all Commission meetings and Council meetings held within the Council Chambers. Vice Mayor Barrett requested an amendment to the original motion to include "Board and Commission" meetings. Councilmember Bohen accepted the amendment to the original motion. Seconded by Councilmember Nicolson.


				Motion by Councilmember Tim Bohen, seconded by Councilmember Josh Nicolson to establish an Oro Valley Town policy to record and archive video and audio on the Town website for all Board and Commission meetings and Council meetings held within the Council Chambers.

				Vote: 7 - 0 Carried

FUTURE AGENDA ITEMS
				No future agenda items were requested.

ADJOURNMENT OF THE REGULAR SESSION
				Mayor Winfield recessed the meeting at 7:39 p.m. Mayor Winfield reconvened the meeting at 7:49 p.m.


				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to adjourn the Regular Session at 7:38 p.m.

		Vote: 7 - 0 Carried

STUDY SESSION

CALL TO ORDER
		Mayor Winfield called the Study Session to order at 7:50 p.m.

STUDY SESSION AGENDA

	1.	DISCUSSION OF ACTION ITEM #135 FROM THE YOUR VOICE OUR FUTURE GENERAL PLAN REGARDING THE HOUSING INVENTORY STUDY
		This item was requested by Councilmember Bohen and Councilmember Nicolson. Councilmember Bohen clarified the reason for requesting this Study Session item. Discussion ensued amongst Council and staff regarding the Housing Inventory Study of the Your Voice our Future General Plan.

ADJOURNMENT OF THE STUDY SESSION
		Mayor Winfield adjourned the Study Session at 8:20 p.m.

RESUME THE REGULAR SESSION
		Mayor Winfield resumed the Regular Session at 8:21 p.m.

EXECUTIVE SESSION: 2. Pursuant to ARS 38-431.03(A)(2) presentation regarding IT infrastructure and security protocols (this item was moved due to not being heard after the first Executive Session on the agenda)
		Mayor Winfield announced that the following staff would be joining Council in the second Executive Session: Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison, Town Attorney Jonathan Rothschild, Chief Information Officer Chuck Boyer and Town Clerk Mike Standish.


				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to go into the second Executive Session at 8:22 p.m.

				Vote: 7 - 0 Carried

RECONVENE THE REGULAR SESSION
				Mayor Winfield reconvened the Regular Session at 9:08 p.m.

ADJOURNMENT


				Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to adjourn the Regular Session at 9:09 p.m.

Vote: 7 - 0 Carried

________________________________
Michelle Stine, MMC
Deputy Town Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular and study session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 1st day of December 2021. I further certify that the meeting was duly called and held and that a quorum was present.

___________________________________
Michael Standish, CMC
Town Clerk