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MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION SEPTEMBER 15, 2022 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE

REGULAR SESSION AT OR AFTER 4:00 PM

CALL TO ORDER

Chair Cuffari called the meeting to order at 4:00 P.M.

ROLL CALL

Present:	Richard Crocker, Vice Chair
	David Parker, Commissioner
	William Thomas, Commissioner
	Joseph Cuffari, Chair
Absent:	Gary Mattson, Commissioner
Staff Present:	Aimee Ramsey, Assistant Director Public Works
	John Spiker, Stormwater Division Manager
Attendees:	Harry Greene, Town Council Liaison

Commissioner Gary Mattson arrived at 4:02 P.M.

CALL TO AUDIENCE

There were no speakers at this time.

COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)

Councilmember Greene had no comments at this time.

DIRECTORS REPORT (INFORMATIONAL ONLY)

Stormwater Division Manager John Spiker commented on the following:
The new billing and Customer Service Portal have been launched.
Chair Cuffari's term is expiring December 31, 2022
Community Academy
Stormwater Utility will be relocated to 11000 N La Canada Dr

REGULAR SESSION AGENDA

REVIEW AND APPROVAL OF THE AUGUST 18, 2022 MEETING MINUTES


				Motion by Commissioner William Thomas, seconded by Commissioner Gary Mattson to approve the August 18, 2020 meeting minutes.

				Vote: 5 - 0 Carried

	2.			DISCUSSION OF MEETINGS AND EVENTS
				Mr. Spiker reported on recent meetings and events.

	3.			DISCUSSION OF TOWN OF ORO VALLEY'S 2022 MS4 ANNUAL REPORT
				Mr. Spiker reported that the Towns 2021/2022 MS4 Annual Report due to ADEQ by September 30, 2022 shows our program to be in compliance. Mr. Spiker encouraged the Commissioners to review the draft report and to provide any feedback. Discussion ensued between the Commissioners and staff. Mr. Spiker commented that the Annual Report will be available on the Stormwater Utility website Stormwater Management (under Permits, Ordinances and Floodplain).

	4.			DISCUSSION OF THE FALL 2022 STORMWATER UTILITY COMMISSION FIELD TRIP
				Mr. Spiker mentioned that this year's annual Stormwater Utility Commission (SWUC) field trip was going to cover Gravel Pit Wash which is west of Highlands Wash. Gravel Pit Wash starts up in Vistoso Preserve, makes its way down south after Moore Rd and Tangerine Rd and goes through Naranja Park, it then goes through the Monte Del Oro Subdivision, along the west side of Highlands Mobile Home Park, underneath Lambert Lane and moves adjacent to Riverfront Park, and finally to where it outlets into the CDO Wash. Discussion will be about how the Town and Pima County are using open space and natural open space to manage our stormwater. After a discussion of possible dates, a consensus was reached that the date of October 21st for the field trip would best suit everyone.

	5.			DISCUSSION AND POSSIBLE ACTION OF STORMWATER UTILITY RATE REVIEW AND FUTURE BUDGET SCENARIOS FOR A NO RATE ADJUSTMENT IN FISCAL YEAR 2023/24 RECOMMENDATION TO MAYOR AND COUNCIL
				Mr. Spiker explained that per the Town Code the SWUC performs a yearly Stormwater rate review in order to make a rate adjustment or a no rate adjustment recommendation to Mayor and Council. Commissioners asked for clarification that the motion today would be for the Fiscal Year 2023/2024. Mr. Spiker gave confirmation that the motion would be for an approval or denial of a recommendation to Mayor and Council for a no rate adjustment of the Stormwater Utility Fee for Fiscal Year 2023/2024. Mr. Spiker presented future budget scenarios regarding the Stormwater Utility Rate. The current rate of $4.50 meets our regulatory and operational needs since 2016 and was not intended to fund large capital improvement projects. We are tracking and anticipating outside funding for Highlands Wash, Sierra Wash, Gravel Pit Wash, and Mutterers Wash. Scenario 1 represents our status quo of $4.50 per ERU fee. Scenario 2 represents an increase of 26% of the SWU Fee to $5.65 to cover requests over a 5 year period with no outside funding. Scenario 3 represents an increase of 12% of the SWU Fee to $5.05 to cover requests over a 10 year period with no outside funding. Discussion ensued amongst the Commissioners and staff regarding discrepancies found in the revenue and Equivalent Residential Units (ERU) projections and the desire to seek an increase of the Stormwater Utility Fee seeing that future year reserve hits below 15% and an understanding that inflation and material and labor cost increases are impacting the Stormwater Utility budget. Staff recommended that updated budget scenarios and monthly reports be brought back to another meeting before the Commission.

	6.			DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE OCTOBER 20, 2022 SWUC REGULAR SESSION MEETING


				Motion by Chair Joseph Cuffari, seconded by Commissioner Gary Mattson to approve cancellation of the October 20, 2022 regular session meeting.

				Vote: 5 - 0 Carried

FUTURE AGENDA ITEMS SWUC Fall 2022 Field Trip wrap up TOV 2022 Monsoon Season Recap Bring back corrected Budget and Stormwater Utility Capital Improvement Program Projects to include Sierra Wash, Catalina Ridge and Mutterer Wash Presentation by Chair Cuffari about the Pima County Regional Flood Control District (FLAP) Floodprone Land Acquisition Program Outgoing Chair recognition

ADJOURNMENT


				Motion by Commissioner William Thomas, seconded by Commissioner David Parker to adjourn the meeting.

				Vote: 5 - 0 Carried
				Chair Cuffari adjourned the meeting at 5:13 P.M.

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 15th day of September 2022. I further certify that the meeting was duly called and held and that a quorum was present.

___________________________
Yarina Hynd
Senior Office Specialist