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MINUTES PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM REGULAR SESSION January 10, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE

REGULAR SESSION AT OR AFTER 2:00 PM
CALL TO ORDER Chair Gephart called the meeting to order at 2:00 p.m.
ROLL CALL
Present: David Gephart, Chairman     Carmen Trevizo, Member     Roger Reynolds, Member     Katherine Beck, Member     Richard Tracy, Member   Staff Present: Jennifer Inboden, Local Board Secretary Andrew Apodaca, Local Board Independent Legal Counsel
CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Board on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Board may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.
Notice of Possible Executive Session Pursuant to ARS § 38-431.03 (A)(2)(3), the Board may vote to convene in executive session to discuss or consider confidential records exempt by law from public inspection, and/or to consult with the Board's attorney for legal advice and to consider the Board's position and to instruct the Board's attorney regarding its position in contemplated litigation regarding Agenda Items 2-7. The Board will take action on these items in open session.
REGULAR SESSION AGENDA
	1.			REVIEW AND APPROVAL OF THE NOVEMBER 8, 2022 REGULAR SESSION MEETING MINUTES Members reviewed the minutes as written with no discussion.

				Motion by Member Carmen Trevizo, seconded by Member Katherine Beck to approve the November 8, 2022 regular session minutes.

				Vote: 5 - 0 Carried
	2.			REVIEW AND APPROVAL OF THE NOVEMBER 8, 2022 EXECUTIVE SESSION MEETING MINUTES Members reviewed the minutes as written with no discussion.

				Motion by Member Katherine Beck, seconded by Member Roger Reynolds to approve the November 8, 2022 executive session minutes.

				Vote: 5 - 0 Carried
	3.			NEW MEMBERSHIP APPROVAL AND REVIEW FOR POSSIBLE PRE-EXISTING CONDITIONS FOR LATERAL TRANSFER OFFICER ENRIQUE SPARKMAN WITH A HIRE DATE OF DECEMBER 7, 2022 Mr. Apodaca stated that he had legal advice and confidential medical review for agenda items 3-7.

				Motion by Member Katherine Beck, seconded by Member Carmen Trevizo to enter Executive Session at 2:07 p.m. pursuant to A.R.S. §38-431.03 (A)(2)&(3).

				Vote: 5 - 0 Carried
				ENTER EXECUTIVE SESSION

				Motion by Member Roger Reynolds, seconded by Member Katherine Beck to adjourn Executive Session at 2:22 p.m.

				Vote: 5 - 0 Carried
				ADJOURN EXECUTIVE SESSION

				Motion by Chairman David Gephart, seconded by Member Carmen Trevizo to find that Enrique Sparkman meets all applicable PSPRS membership definitions, including the definition of Member, A.R.S. § 38-842 (31), and all its related definitions, and regular assignment to hazardous duty, pursuant to A.R.S. § 38-842 (42), effective on the date of his hire, December 7, 2022 AND to declare the Board's finding of three (3) pre-existing conditions as noted in the medical examination report.

				Vote: 5 - 0 Carried
	4.			NEW MEMBERSHIP APPROVAL AND REVIEW FOR POSSIBLE PRE-EXISTING CONDITIONS FOR LATERAL TRANSFER OFFICER CONNOR EPLEY WITH A HIRE DATE OF DECEMBER 7, 2022

				Motion by Member Katherine Beck, seconded by Member Carmen Trevizo to enter Executive Session at 2:07 p.m. pursuant to A.R.S. §38-431.03(A)(2)&(3).

				Vote: 5 - 0 Carried
				ENTER EXECUTIVE SESSION

				Motion by Member Roger Reynolds, seconded by Member Katherine Beck to adjourn Executive Session at 2:22 p.m.

				Vote: 5 - 0 Carried
				ADJOURN EXECUTIVE SESSION

				Motion by Member Roger Reynolds, seconded by Member Katherine Beck to find that Connor Epley meets all applicable PSPRS membership definitions, including the definition of Member, A.R.S. § 38-842 (31), and all its related definitions, and regular assignment to hazardous duty, pursuant to A.R.S. § 38-842 (42), effective on the date of his hire, December 7, 2022. AND to declare one (1)  pre-existing condition as noted in the medical examination report.

				Vote: 5 - 0 Carried
	5.			NEW MEMBERSHIP APPROVAL AND REVIEW FOR POSSIBLE PRE-EXISTING CONDITIONS FOR NEW OFFICER DAKOTA PALMA, HIRE DATE JANUARY 3, 2023, TIER 3 DATE APRIL 3, 2023

				Motion by Member Katherine Beck, seconded by Member Carmen Trevizo to enter Executive Session at 2:07 p.m. pursuant to A.R.S. §38-431.03(A)(2)&(3).

				Vote: 5 - 0 Carried
				ENTER EXECUTIVE SESSION

				Motion by Member Roger Reynolds, seconded by Member Katherine Beck to adjourn Executive Session at 2:22 p.m.

				Vote: 5 - 0 Carried
				ADJOURN EXECUTIVE SESSION

				Motion by Member Roger Reynolds, seconded by Member Richard Tracy to find that Dakota Palma meets all applicable PSPRS membership definitions, including the definition of Member, A.R.S. § 38-842 (31), and all its related definitions, and regular assignment to hazardous duty, pursuant to A.R.S. § 38-842 (42), effective on the date of his hire, January 3, 2023, with a Tier 3 date of April 3, 2023 AND to table the pre-existing condition determination as to Officer Palma until appropriate medical documentation can be obtained in compliance with A.R.S. § 38-859 (A)(1), (B).

				Vote: 5 - 0 Carried
	6.			NEW MEMBERSHIP APPROVAL AND REVIEW FOR POSSIBLE PRE-EXISTING CONDITIONS FOR NEW OFFICER JULIO VALENCIA, HIRE DATE JANUARY 3, 2023, TIER 3 DATE APRIL 3, 2023

				Motion by Member Katherine Beck, seconded by Member Carmen Trevizo to enter Executive Session at 2:07 p.m. pursuant to A.R.S. §38-431.03(A)(2)&(3).

				Vote: 5 - 0 Carried
				ENTER EXECUTIVE SESSION

				Motion by Member Roger Reynolds, seconded by Member Katherine Beck to adjourn Executive Session at 2:22 p.m.

				Vote: 5 - 0 Carried
				ADJOURN EXECUTIVE SESSION

				Motion by Chairman David Gephart, seconded by Member Katherine Beck to find that Julio Valencia meets all applicable PSPRS membership definitions, including the definition of Member, A.R.S. § 38-842 (31), and all its related definitions, and regular assignment to hazardous duty, pursuant to A.R.S. § 38-842 (42), effective on the date of his hire, January 3, 2023, with a Tier 3 date of April 3, 2023 AND to table the pre-existing condition determination as to Officer Valencia, until appropriate medical documentation can be obtained in compliance with A.R.S. § 38-859 (A)(1), (B).

				Vote: 5 - 0 Carried
	7.			REVIEW AND POSSIBLE ACTION ON PRE-EXISTING CONDITION FOR SAUL DIAZ-ZUNIGA

				Motion by Member Katherine Beck, seconded by Member Carmen Trevizo to enter Executive Session at 2:07 p.m. pursuant to A.R.S. §38-431.03 (A) (2) & (3).

				Vote: 5 - 0 Carried
				ENTER EXECUTIVE SESSION

				Motion by Member Roger Reynolds, seconded by Member Katherine Beck to adjourn Executive Session at 2:22 p.m.

				Vote: 5 - 0 Carried
				ADJOURN EXECUTIVE SESSION

				Motion by Member Carmen Trevizo, seconded by Member Richard Tracy to declare the Board's finding of one (1) pre-existing condition as noted in the medical examination report.

				Vote: 5 - 0 Carried
	8.			REVIEW AND APPROVAL OF RESIGNATIONS AND RETIREMENTS OF THE FOLLOWING MEMBERS, THUS TERMINATING THEIR MEMBERSHIPS: SONJA HUDSON RESIGNATION EFFECTIVE NOVEMBER 9, 2022, ERIC FORREST RESIGNATION EFFECTIVE NOVEMBER 21, 2022, KENNETH JASON LARTER RETIREMENT EFFECTIVE JANUARY 26, 2023

				Motion by Member Carmen Trevizo, seconded by Member Roger Reynolds to approve the resignations and to terminate the memberships of Sonja Hudson and Eric Forrest AND to approve the retirement and to terminate the membership of Kenneth Jason Larter.

				Vote: 5 - 0 Carried
FUTURE AGENDA ITEMS Next meeting Tuesday, March 14, 2023 at 2:00 p.m. in the Hopi Conference Room
ADJOURNMENT

				Motion by Member Katherine Beck, seconded by Member Carmen Trevizo to adjourn the meeting at 2:35 p.m.

Vote: 5 - 0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Public Safety Personnel Retirement System Board of Oro Valley, Arizona held on the 10th day of January, 2023. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _10th_ day of __January___, 2023.   ___________________________ Jen Inboden Human Resources Analyst