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MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION FEBRUARY 16, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE

REGULAR SESSION AT OR AFTER 4:00 PM

CALL TO ORDER

Chair Crocker called the meeting to order at 4:00 P.M.

ROLL CALL

Present:	Richard Hawkinson, Commissioner
	Gary Mattson, Commissioner
	Richard Crocker, Chair
Absent:	William Thomas, Commissioner
	David Parker, Vice Chair
Staff Present:	Aimee Ramsey, Assistant Director Public Works
	John Spiker, Stormwater Division Manager
	Scott Bennett, Stormwater Utility Analyst
Attendees:	Harry Greene, Town Council Liaison

Commissioners Parker and Thomas asked to be excused.

CALL TO AUDIENCE

There were no speakers at this time.

COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)

Councilmember Greene commented on his appreciation for how helpful Stormwater Division Manager John Spiker was with providing information to him that was needed for council planning.

DIRECTORS REPORT (INFORMATIONAL ONLY)

Mr. Spiker commented on the following:

Hazardous material spill on I-10. Due to high winds, surrounding areas were advised to use caution. Air and soil monitoring are being done. Mr. Spiker advised that there were lessons to be learned from this event.
Train derailment in East Palestine, Ohio and burning off of chemicals. Mr. Spiker is interested in seeing how accountability for this event unfolds.
Councilmember Greeene asked if our ground water is being monitored after the I-10 spill. Mr. Spiker responded that our water is monitored by the Arizona Department of Water Resources (ADWR) and Arizona Department of Environmental Quality (ADEQ), with the ability to take samples at monitoring wells.
The Mayor and Town Managers office have been contacted by Senator Kelly's office regarding providing federal assistance for federal needs that the town might have. The Stormwater Utility has three hazard mitigation grant applications into the Federal Emergency Management Agency (FEMA) and two FEMA Floodplain mapping projects.This information was forwarded to the Mayor's office to see if they could give us a status and to see if there is supplemental information that we need to provide.

REGULAR SESSION AGENDA

REVIEW AND APPROVAL OF THE JANUARY 19, 2023 MEETING MINUTES


				Motion by Commissioner Richard Hawkinson, seconded by Commissioner Gary Mattson to approve the meeting minutes as written.

Vote: 3 - 0 Carried

Other:	Commissioner William Thomas (ABSENT)
	Vice Chair David Parker (ABSENT)

DISCUSSION OF MEETINGS AND EVENTS

Mr. Spiker reported on recent meetings and events.

Mr. Spiker commented on the demonstration of a watershed table at the outreach event attended by the Stormwater Utility. GIS Analyst Scott Bennett stated that the attendance was well over 100 students.

Mr. Spiker commented on a discussion regarding the Floodplain Acquisition Program (FLAP) that was held at the Pima County Flood Control District Meeting.

PRESENTATION AND DISCUSSION OF THE STORMWATER UTILITY'S CARTEGRAPH ASSET MANAGEMENT PROCESS

Stormwater Utility staff gave a presentation demonstrating the current asset management and inspection program used in the Cartegraph Operations Software (OMS).

PRESENTATION AND DISCUSSION OF POTENTIAL STORMWATER UTILITY FUTURE BUDGET SCENARIOS

Mr. Spiker presented four additional Stormwater Utility future budget scenarios. Updated construction costs were provided for current fiscal year proposed projects as well as additional revenue from the American Rescue Plan Act (ARPA) that has been designated for stormwater improvements. Discussion ensued among the Commissioners and Staff. After a review of the budget with questions and answers, Assistant Director of Public Works Aimee Ramsey stated her thoughts were that if an increase is asked for, the Stormwater Utility needs to identify what it is for and if an increase is necessary. Ms. Ramsey stated that she does not think a fee increase is necessary at this time, and that the Stormwater Utility is in excellent shape. Stormwater Utility has a high success rate in grants and securing funding.

Mr. Spiker stated that at a future meeting we would need a recommendation from the Commission, either yes or no, for a fee increase. A summary report will be drafted once a recommendation is made.

FUTURE AGENDA ITEMS

Stormwater Budget
Flood Insurance
Floodplain Acquisition Program (FLAP)

ADJOURNMENT


				Motion by Commissioner Gary Mattson, seconded by Commissioner Richard Hawkinson to adjourn the meeting.

Vote: 3 - 0 Carried

Other:	Commissioner William Thomas (ABSENT)
	Vice Chair David Parker (ABSENT)

Chair Crocker adjourned the meeting at 5:30 P.M.

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 16th day of February 2023. I further certify that the meeting was duly called and held and that a quorum was present.

___________________________
Yarina Hynd
Senior Office Specialist