Agenda

Return
MINUTES JOINT STUDY SESSION WITH THE FOLLOWING BOARDS AND COMMISSIONS: TOWN COUNCIL, BOARD OF ADJUSTMENT, BUDGET AND FINANCE COMMISSION, HISTORIC PRESERVATION COMMISSION, PARKS AND RECREATION ADVISORY BOARD, PLANNING AND ZONING COMMISSION, STORMWATER UTILITY COMMISSION, WATER UTILITY COMMISSION, YOUTH ADVISORY COUNCIL February 16, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE

STUDY SESSION AT OR AFTER 6:00 PM

CALL TO ORDER

Planning Manager Bayer Vella called the meeting to order at 6:01 p.m.

ROLL CALL

Planning Manager Bayer Vella performed the Roll Call, calling out the Board and Commission members who were present.

Present:	Amiya Lotun, Youth Advisory Council
	Faith Ryan, Youth Advisory Council
	Jaden Wu, Youth Advisory Council
	Allison Kuester, Youth Advisory Council
	Liam DaDeppo, Youth Advisory Council
	Tanish Doshi, Youth Advisory Council
	Emma Kim, Youth Advisory Council (via Zoom)
	George Li, Youth Advisory Council
	Thomas Gribb, Board of Adjustment
	Joseph Affinati, Board of Adjustment
	Jennifer Carr, Budget and Finance Commission
	John Fortunato, Budget and Finance Commission
	Auvie Lee, Historic Preservation Commission
	Michael Paul, Historic Preservation Commission
	Joan Pliego, Historic Preservation Commission
	Gary Temple, Parks and Recreation Advisory Board
	Joanne Moothart, Parks and Recreation Advisory Board
	Matthew Wood, Parks and Recreation Advisory Board
	Philip Saletta, Parks and Recreation Advisory Board
	Anna Clark, Planning and Zoning Commission
	Skeet Posey, Planning and Zoning Commission
	Dan Sturmon, Planning and Zoning Commission
	Richard Hawkinson, Stormwater Utility Commission
	Kay Lantow, Water Utility Commission
	Melanie Barrett, Vice Mayor
	Harry Greene, Town Council
	Joyce Jones-Ivey, Town Council
	Tim Bohen, Town Council

Absent:	Jordan Adams, Youth Advisory Council
	Alexi Mendez, Youth Adviosry Council
	Riley Goodwin, Youth Advisory Council
	Elena Hendrix, Youth Advisory Council
	Kennedy Blanchard, Youth Advisory Council
	Gabby Ahlfield, Youth Advisory Council
	Natalie DeSilva, Youth Advisory Council
	Lauren Ernzen, Youth Advisory Council
	Vincent Ferrara, Youth Advisory Council
	Matthew Kim, Youth Advisory Council
	Christian Kirkland, Youth Advisory Council
	Kenna Brock, Youth Advisory Council
	Ryan Russel, Youth Advisory Council
	Sameer Sandhu, Youth Advisory Council
	Brooke Taylor, Youth Advisory Council
	Stephen Roach, Board of Adjustment
	Octavio Barcelo, Board of Adjustment
	Helen Dankwerth, Board of Adjustment
	Michael Mason, Budget and Finance Commission
	Gerald LeMay, Budget and Finance Commission
	Heather Laird, Budget and Finance Commission
	Puntadeleste Bozeman, Historic Preservation Commission
	Nicole Casaus, Historic Preservation Commission
	Ronald Scantlan, Historic Preservation Commission
	Antonia Landau, Parks and Recreation Advisory Board
	Cheryl Horvath, Parks and Recreation Advisory Board
	Emily Veres, Parks and Recreation Advisory Board
	Jacob Herrington, Planning and Zoning Commission
	Joe Nichols, Planning and Zoning Commission
	Kimberly Outlaw Ryan, Planning and Zoning Commission
	David Parker, Stormwater Utility Commission
	Gary Mattson, Stormwater Utility Commission
	William Thomas, Stormwater Utility Commission
	Richard Crocker, Stormwater Utility Commission
	David Parker, Stormwater Utility Commission
	William Thomas, Stormwater Utility Commission
	David Atler, Water Utility Commission
	Alan Forrest, Water Utility Commission
	Niranjan Vescio, Water Utility Commission
	Patricia Olson, Water Utility Commission
	Tom Marek, Water Utility Commission
	Greg Hitt, Water Utility Commission
	Joseph C. Winfield, Mayor
	Josh Nicholson, Town Council
	Steve Solomon, Town Council

Staff Present:	Milini Simms, Principal Planner
	Bayer Vella, Planning Manager

STUDY SESSION AGENDA

DISCUSSION ONLY WITH TOWN COUNCIL, BOARD AND COMMISSION MEMBERS, YOUTH ADVISORY COUNCIL AND PUBLIC ATTENDEES REGARDING COMMUNITY ENGAGEMENT STRATEGIES FOR THE UPCOMING GENERAL PLAN

Planning Manager Bayer Vella provided a presentation that included the following:

- Schedule and meeting topics
- Discussion Items
- Acknowledgment of minutes
- Recap of Meeting #3: General Awareness
- Recap of Meeting #3: Targeted Engagement

Mr. Vella then introduced Jan Gordley, from Gordley Group, who is a local community engagement and marketing specialist working on the Community Engagement Plan. Ms. Gordley discussed their work with the Town and applauded the advisory group for creating a robust plan.

Principal Planner Milini Simms continued with the presentation:

- Levels of community engagement
- Consultants, website, advertising and education
- Promotion, supplies, printing and mailing
- Meetings, events, personnel and training
- Cost estimates to help with decision-making

Ms. Simms facilitated a discussion with the group to discuss which option they like most and why from a broad level. At the end of the discussion, there was consensus to choose the intermediate level of community engagement. Ms. Simms then facilitated a discussion to refine the intermediate level. The group reached consensus on making the following changes to the intermediate option:

- Use the base level of Explorer ads and supplement it with articles
- Add text messaging
- Keep the number of shirts but find ways to reduce cost.
- Use t-shirts, polo shirts or sweatshirts instead of collared shirts
- Use emailed water bills to spread information
- Remove tv and radio ads
- Send one round of postcards only to voters

Ms. Simms discussed the final draft plan with the group. She explained the discussion from this evening will be added to the final draft of the plan. The final draft will be sent out via email on February 17 to allow advisory group members’ a final opportunity to review the content, prior to the Planning and Zoning Commission. Any comments or changes must be emailed to Ms. Simms by 5:00 PM, Wednesday, February 22.

Ms. Simms presented the next steps for the Community Engagement Plan and General Plan process. She thanked everyone for their time and participation and encouraged them to remain active in the General Plan process.

ADJOURNMENT

Principal Planner Milini Simms adjourned the meeting at 8:04 p.m.

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the 2026 General Plan Community Engagement Advisory Group of Oro Valley held on the 16th day of February 2023.

___________________________
Jeanna Ancona
Senior Office Specialist