MINUTES
ORO VALLEY CONCEPTUAL DESIGN REVIEW BOARD
REGULAR SESSION
April 10, 2012
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
CALL TO ORDER AT OR AFTER 6:00 P.M.

Chairman Sakellar called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Dino Sakellar, Chairman
Richard Luckett, Vice Chair
Gil Alexander, Member
Nathan Basken, Member
Rachel Childers, Member
Kit Donley, Member
Harold Linton, Member

ABSENT: David Atler, Member

EXCUSED: Richard Eggerding, Member
   
Also Present -

-Joe Hornat, Councilmember
-Lou Waters, Councilmember

PLEDGE OF ALLEGIANCE

Chairman Sakellar led the audience in the Pledge of Allegiance

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Board on any issue not listed on today's agenda.  Pursuant to the Arizona Open Meeting Law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Conceptual Design Review Board may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

Chairman Sakellar opened the Call to Audience with no speakers.

1.

REVIEW AND POSSIBLE ACTION REGARDING CONCEPTUAL SITE PLAN, CONCEPTUAL ARCHITECTURE AND ALTERNATIVE PARKING RATIO FOR THE ENCANTADA AT STEAM PUMP APARTMENTS  (OV1212-01)


Staff Report

Attachment 1 - Conditions of Approval

Attachment 2 - Conceptual Site Plan

Attachment 3 - Alternative Parking Analysis

Attachment 4 - Neighbor Issues and Concerns/Applicant Responses and Neighbor letter

Attachment 5 - Conceptual Architecture

Attachment 6 - Neighborhood Meeting Summary

Attachment 7 - Anders Letter

Matt Michels, Senior Planner, presented the following: 

-Location Map
-Steam Pump Village Overview
-Conceptual Site Plan
-Conceptual Site Design Principles
-Town Owned Mesquite Bosque Parcel:  Proposed Improvements
-Alternative Parking Analysis
-Conceptual Landscape Plan
-Addendum A Design Standards
-Summary/Recommendation

-Architectural Design Principles
-Conceptual Design Principles
-Site Section
-Leasing Office & Coffee House/Bistro Elevations
-View of site from CDO Trail
-View of site from Oracle Road
-Addendum A Design Standards
-Proposed Color/Material Palette
-Public Participation Process
-Neighborhood Questions & Concerns
-Summary/Recommendations

Mike Censky, applicant, representing HSL Properties, addressed the following:

-Color Palette
-Roof Colors
-Parking Ratio
-Lighting Impacts
-Decorative Features on Building

Will Loesche, Golder Ranch Fire Marshall, responded to the Board's fire safety concerns regarding large trees on the west elevations. 

The following public comment was made:

Bill Adler, Oro Valley Resident, commented on parking for the site, people and recreation ratio, window tinting and avoiding open stairwells.


MOTION: A motion was made by Richard Luckett, Vice Chair and seconded by Rachel Childers, Member recommend approval of the Conceptual Site Plan for Encantada at Steam Pump Village, subject to the conditions of Part I in Attachment #1, finding that the proposed Conceptual Site Plan meets the applicable Design Principles, Design Standards and Steam Pump Village PAD criteria.

Attachment 1
Conditions of Approval
Encantada at Steam Pump Village apartments
OV1212-01
Part I: Conceptual Site Plan
Engineering:
1. If a traffic signal is warranted at the Rams Field Pass intersection, a crosswalk with
pedestrian signal heads shall be required due to the construction of the last phase of
Steam Pump Village.
2. Provide connections from the crosswalk that will not be impeded by access gates to:
• the existing multi-use path
• the bosque park, and
• the remainder of the Steam Pump Village development to be provided along
the front of the property that connects to the coffee house area of the
development.
3. A transit stop is required for the overall Steam Pump Village development.
Continued coordination with Town staff is required to determine an acceptable
location for the transit stop. An agreed upon location shall be required prior to final
approval of the Final Site Plan.
Planning:
1. Provide landscaped open space calculation on the Conceptual Site Plan.
2. All proposed aerial fire apparatus lanes must be approved by the Golder Ranch Fire
District.
3. In exchange for use of Town property for drainage purposes, the applicant shall work
with the Town to design landscaping and other improvements (i.e. parking, primitive
trail, seating, pedestrian connection to the CDO trail, etc.) to the Town-owned parcel
and shall execute an agreement for the installation and maintenance of said
improvements.
4. Trees will be limited to species with a mature height of no more than 15 feet in areas
around fire aerial apparatus access lanes, including parking islands in front of fire
lanes.
5. Refuse areas must be screened with a 6-foot opaque screen painted to match the
buildings and additional vegetative screening must be provided around all refuse
areas to shield them from view from Oracle Road and the CDO trail.
6. Provide a pedestrian connection from Encantada to the mesquite bosque park.

MOTION carried, 6-1 with Harold Linton, Member opposed.

MOTION: A motion was made by Richard Luckett, Vice Chair and seconded by Nathan Basken, Member approve the Alternative Parking Ratio for Encantada at Steam Pump Village apartments, finding that the proposed Alternative Parking Ratio meets the applicable Zoning Code Review criteria.

MOTION: A motion was made by Richard Luckett, Vice Chair and seconded by Nathan Basken, Member to Amend the previous motion to read: to approve the Alternative Parking Ratio for Encantada at Steam Pump Village apartments, finding that the proposed Alternative Parking Ratio meets the appropriate Zoning Code requirements.

MOTION carried, 5-2 with Gil Alexander, Member, and Harold Linton, Member opposed.

MOTION: A motion was made by Nathan Basken, Member and seconded by Richard Luckett, Vice Chair recommend approval of the Conceptual Architecture for Encantada at Steam Pump Village apartments, subject to the conditions of Part II in Attachment #1, finding that the proposed Conceptual Architecture meets the applicable Design Principles and Design Standards.

Chairman Sakellar added a friendly amendment to require shade elements on western elevations as approved by staff.

MOTION: A motion was made by Nathan Basken, Member and seconded by Richard Luckett, Vice Chair to Amend the previous motion to read:  to recommend approval of the Conceptual Architecture for Encantada at Steam Pump Village apartments, subject to the conditions of Part II in Attachment #1, finding that the proposed Conceptual Architecture meets the applicable Design Principles and Design Standards, and to include a requirement of shade elements on the western elevations as approved by staff.

Attachment 1
Conditions of Approval
Encantada at Steam Pump Village apartments
OV1212-01

Part II: Conceptual Architecture
1. Provide shade devices or additional canopy trees on all west facing facades on
Buildings #3, 7, 9, and 11 to address heat gain concerns and to limit lighting impacts
on neighbors to the west.
2. Provide horizontal banding between the first and second floors of the buildings to
break up the verticality of the buildings.
3. Provide a decorative feature above the stairwell entry porticos.
4. Provide a color palette including at least three (3) related or complementary hues
add variety and avoid the monotonous repetition of the same color. The same color
scheme shall not be repeated on adjacent buildings or buildings directly across from
each other.
5. A plan depicting the view of the rooftop mechanical equipment from the adjacent
neighborhood, with required screening to conceal the equipment, must be submitted
for review and approval of staff.
6. A plan depicting the entry feature(s) must be submitted for review and approval by
staff.

MOTION carried, 6-1 with Gil Alexander, Member opposed.

2.

REVIEW AND POSSIBLE ACTION REGARDING CONCEPTUAL SITE PLAN AND CONCEPTUAL ARCHITECTURE FOR PROPOSED GAS STATION AND RESTAURANT  (OV1211-14)


Staff Report

Attachment 1 - Conditions of Approval

Attachment 2 - Applican’t s Submittal:  Conceptual Site Plan and Conceptual Landscape Plan

Attachment 3 - Conditional Use Permit:  Conditions of Approval

Attachment 4 - Context Map

Attachment 5 - Neighbor Issues and Concers/Applicant Responses and Neighbor Letter

Attachment 6 - Applican’ts Submittal:  Conceptual Architecture

Rosevelt Arellano, Planner, presented the following:

Request Summary
Location map
Overview of Proposal
Conceptual Site Plan
Fry’s Gas Station:  Tangerine Road
Conceptual Site Design Principles
Conceptual Design Principles
04/03 PZC conditions of Approval for CUP
Design Principles
Addendum A Design Standards
Existing Nearby Illumination
Landscape Areas
Circulation

Conceptual Architecture
Existing Architecture Mercado Center
Architectural Design Principles
Addendum A Design Standards
Proposed Color/Material Palette
Summary/Recommendation

Jeff Guyette, applicant, representing Fry’s Food and Drug Real Estate Department, addressed the following:

Trash Enclosures
Four Sided Architecture
Pump Numbers
Tapered Columns

The following public comments were made:

Jim Harrison, Oro Valley Resident,  spoke in opposition of the Conceptual Site Plan


Michael Sanford, Oro Valley Resident, voiced his concerns on the following:  landscaping and pedestrian walkways.


Steve Jones, Oro Valley Resident, voiced his concerns on the following:  lighting, landscaping and noise, and pleased with the project.


Mike Prout, Oro Valley Resident, voiced his concerns on pedestrian walkway safety.


David Laws, Permitting Manager, explained how the Engineering staff determined the traffic volume for that area.

MOTION: A motion was made by Gil Alexander, Member and seconded by Nathan Basken, Member recommend approval of the Conceptual Site Plan for a gas station and restaurant as Lots 8 & 9, Mercado at Canada Hills, with the Conditions in Attachment 1, Part I, findings that the Conceptual Site Plan meets the applicable Conceptual Site Design Principles, and to include the following conditions:  remove Planning Condition number 2, make a change number 5 that the six foot high screen wall be a part of the restaurant site and not required for the gas station.

Attachment 1

Conditions of Approval

 

Conceptual Design

Gas Station and Restaurant at Mercado at Canada Hills

OV1312-02

 

Part 1: Conceptual Site Plan

 

Engineering:

1.  As currently designed, the access aisle for the accessible parking space is positioned within the P.A.A.L. Relocate the access aisle so that it does not require a disabled individual to load and unload within the an unprotected P.A.A.L.  This can be accomplished in the following manner:

Provide a sidewalk within the raised island located adjacent to the north side of the parking space. This will require that the island be widened to 6' to fit a 5'-wide sidewalk.

Extend the curb return to the east so that the bull nose lines up with the curb line to the north. Provide a 45 degree transition for access into the accessible parking space.

Provide a 5'-wide crosswalk from the raised island to the kiosk area.

Stripe the pavement on the west side of the accessible parking space as shown to delineate the vehicular path from the parking area.  See redlines on sheet 1 for additional information.

2.   Provide an accessible route from within the boundary of the site that connects with the rest of the site and the public right-of-way.

3.   Provide appropriate sight visibility triangles (SVT's) at PAAL intersections on the Conceptual Site Plan and the Conceptual Landscape Plan. Refer to the redlined Conceptual Site Plan drawings for locations and dimensions of SVT's required for this project.

4.   Indicate the location of the proposed trash enclosure on the site plan.

 

Planning:

1.  A sidewalk shall be added to the northern and western elevations of the proposed restaurant.

2.  A three-foot wide curbed, landscaped separation area must be provided between the gas pumping area and the drive aisle to the east.

3.  The Conceptual Site Plan shall be revised to indicate a six foot wide landscape/pedestrian area around the kiosk.

4.   Outdoor seating area that provides at least a shaded bench must be provided for the restaurant.

5.  A shared refuse storage area with a six foot high screen wall must be provided FOR THE RESTAURANT SITE BUT NOT REQUIRED FOR THE in conjunction with the gas station, and located so that it would be shielded from view from the roadway by the future restaurant building.

6.  A note shall be added to the Conceptual Site Plan indicating that merchandising  displays around the kiosk are limited to two feet wide.

7.   Planters are required at the north, east, and west elevations of the kiosk building, and adjacent to the pumps.

8.   If construction costs for Lot 8, Lot 9, and Lot 3 exceed $1,034,403, the applicant must submit a

proposal for additional public art.

9.  The Conceptual Site plan must be revised to reflect required 26 parking spaces, and 20 provided spaces.

10. The five foot wide separation area between the restaurant and gas station should be lengthened and landscaped.

11. A ten foot wide landscape area must be included at the northern, southern, and western elevations of the proposed restaurant. For the kiosk, this requirement may be met by providing a six foot wide stamped concrete area around the building.


12. Four bicycle parking spaces located on Lot 9 in previously approved DP/Preliminary  Plat must be included.

13. Final Site Plan must be incorporated into the previously approved Development Plan/Preliminary

Plat as an "Amended Development  Plan," and include a cover sheet, updated layout for the Mercado at Canada Hills center, and updated parking analysis.

14. Additional information items must be added to the Final Site Plan, as noted in the March 9, 2012

comment letter and Conceptual Site Plan submittal checklist.

15. Final Site Plan must include an updated parking analysis and provided open space for Mercado at

Canada Hills center.

16. Final Site Plan must address comments from Golder Ranch Fire District dated February 29, 2012, and Oro Valley Water dated February 13, 2012.

17. An amended Final Plat must be submitted for revision of the location of the lot line between lots 8 &

9.


MOTION: A motion was made by Nathan Basken, Member and seconded by Kit Donley, Member recommend approval of the Conceptual Architecture for a gas station at Lots 8, Mercado at Canada Hills, with the Conditions in Attachment 1, Part 2, numbers 1, 4, 5, 6, 7, findings that the Conceptual Architecture meets the applicable Conceptual Architectural Design Principles.

MOTION carried, 7-0.

Part 2: Conceptual Architecture

 

1.  The projecting flags shall be replaced with another method for labeling pump number.

2.   Architectural elements shall be added to the west and east elevations that are consistent with the features on the north and south elevations.

3.   Tapered columns consistent with the Center's architecture shall be incorporated into the gas station

canopy architecture.

4.   A paint color for the gas station canopy roof shall be provided to minimize reflectivity and blend with the paint color of the side of the structure.

5.   The height of the architectural elements on the gas station canopy must be confirmed.

6.   Light Reflectivity Values shall be provided for all paint colors.

7.   Specifications for the slump block shall be provided to match the block of the existing Mercado  at

Canada Hills center.


MOTION carried, 7-0.

MOTION: A motion was made by Gil Alexander, Member and seconded by Rachel Childers, Member recommend to Town Council to limit the hours of operation of the gas station to equal the supermarket hours of operation and lighting standards meet the minimum IES standards for a gas station.

Chairman Sakellar added a friendly amendment that if the IES Standards are brighter, the lesser would be acceptable

MOTION carried, 5-2 with Nathan Basken, Member, and Harold Linton, Member opposed.

3.

REVIEW AND POSSIBLE ACTION REGARDING:


Staff Report

Attachment 1 - Conditions of Approval

Attachment 2 - Applicant’s Submittal

Attachment 3 - Rooney Ranch Area D Sign Guidlines

Attachment 4 - Map of Rooney Ranch Area D

Attachment 5 - Table Comparing Existing Sign Guidelines

a.

PAD EXEMPTION FROM THE CURRENT SIGN GUIDELINES FOR ROONEY RANCH AREA D  (OV311-005)       


b.

A MASTER SIGN PROGRAM FOR ROONEY RANCH AREA D  (OV312-01)


Matt Michels, Senior Planner, presented the following:

-Request Summary:  PAD Exemption & Master Sign Program (MSP)
-PAD Sign Exemption
-Rooney Ranch PAD
-Sign Code:  PAD Exemption
-Conclusion/Recommendation


Mark Jones, applicant, representing Fluoresco Lighting and Signs, presented the following:

-Current Signs
-Proposed Signs
-Site Plan
-Sign Guidelines
-Color Palette


MOTION: A motion was made by Harold Linton, Member and seconded by Nathan Basken, Member defer any action until such time the applicant can present both Areas' at the same time.

MOTION failed, 2-5 with Nathan Basken, Member, and Harold Linton, Member. in favor.

MOTION: A motion was made by Gil Alexander, Member and seconded by Kit Donley, Member recommend approval of the request for a PAD Exemption from the Rooney Ranch Area D Sign Guidelines with the Conditions in Attachment 1 and to include the following conditon:  Sign areas should meet existing Oro Valley Code Standards.

Attachment 1
Conditions of Approval

Rooney Ranch Area D
Request for Approval of PAD Exemption/Master  Sign Program
OV311-06, OV312-001

 

1.  The Master Sign Program shall not become effective unless the proposed PAD Exemption for
Rooney Ranch Area D is approved.
2.   On page 4 of the Master Sign Program, 1.0. should be revised to read: "No signage will be allowed on the rear of Anchor, Major, and Minor Buildings."
3.  On page 3, "B" shall be removed from the title and from the first paragraph text.
4.   On page 4, the phrase "Freestanding Signage" in the first heading should be removed.
5.  On page 5, the first paragraph is repeated; one should be removed.
6.   On page D-5a, "Anchor Tenant- Color," the phrase "Commercial color specifications to be provided" should be deleted.


MOTION carried, 7-0.

MOTION: A motion was made by Gil Alexander, Member and seconded by Kit Donley, Member approval of the request for the PAD Exemption from the Rooney Ranch Area D Sign Guidelines with the Conditions in Attachment 1 and to include the following condition:  Sign areas should meet existing Oro Valley Code Standards.

Attachment 1
Conditions of Approval

Rooney Ranch Area D
Request for Approval of PAD Exemption/Master  Sign Program
OV311-06, OV312-001

 

1.  The Master Sign Program shall not become effective unless the proposed PAD Exemption for
Rooney Ranch Area D is approved.
2.   On page 4 of the Master Sign Program, 1.0. should be revised to read: "No signage will be allowed on the rear of Anchor, Major, and Minor Buildings."
3.  On page 3, "B" shall be removed from the title and from the first paragraph text.
4.   On page 4, the phrase "Freestanding Signage" in the first heading should be removed.
5.  On page 5, the first paragraph is repeated; one should be removed.
6.   On page D-5a, "Anchor Tenant- Color," the phrase "Commercial color specifications to be provided" should be deleted.


MOTION carried, 7-0.

4.

REVIEW AND POSSIBLE ACTION REGARDING MODEL HOME ARCHITECTURE FOR HOHOKAM MESA/VISTOSO TOWN CENTER SUBDIVISION IN RANCHO VISTOSO NEIGHBORHOOD 6  (OV1312-02)


Staff Report

Attachment 1 - Applicant’s narrative and subdivision map

Attachment 2 - Architectural elevations and floor plans

Attachment 3 - Conditions of Approval

Attachment 4 - Materials and color schemes

Matt Michels, Senior Planner, presented the following:

-Conceptual Architecture Review
-Location Map:  Vistoso Town Center
-Site Map
-Context:  Adjacent to Honey Bee Village Archaeological Preserve
-Applicant’s Proposal
-Typical Design Features
-Architectural Design Principles
-Addendum "A" Design Standards
-Summary
-Conditions of Approval

Michel Isles, applicant, representing Meritage Homes, presented a brief overview of architecture.

MOTION: A motion was made by Gil Alexander, Member and seconded by Kit Donley, Member approve with conditions, Model Home Architecture (Plans 2278; 3046; 3222; 3579; 3617; and 4328) for Hohokam Mesa/Vistoso Town Center Lots 1-6, 15-19, 47-52, 53-63, 71-107 and 108-128, subject to the conditions specified in Attachment #3, finding that the proposed Model Home Architecture meets the applicable Zoning Code Review criteria.

ATTACHMENT #3
CONDITIONS OF APPROVAL HOHOKAM MESA MODEL HOMES OV1312-02
April 10, 2012 1.  A front courtyard wall (at least 3’ in height) must be provided for each one-story home. Courtyard walls shall be finished with materials and colors from the approved palette or other appropriate material, as approved by the Planning and Zoning Administrator, using approved styles.

2.  The wainscoting shall continue around the side of each home to the side yard fence return or gate.
As an alternative, the side yard fence return or gate can be brought forward towards the front of the home.

3.  The rear yard wall and subdivision perimeter wall shall contain design elements and materials derived from the Honey Bee Preserve perimeter wall.

4.  Window sills shall be provided on all side and rear façade windows.

5.  Stone veneer or other accent material(s) as approved by the Planning and Zoning Administrator shall be a standard feature for all Ranch Territorial elevations.


MOTION carried, 7-0.

5.

PLANNING MANAGER’S UPDATE (INFORMATIONAL ONLY)


David Williams, Planning Division Manager, presented the following:

-Karen Berchtold leaving Oro Valley
-Spring Community Academy
-Staff is reviewing a pre-application submittal for a Major General Plan Amendment for Desert Springs
-Sign Code Amendemnt was approved by Council and in effect
-Neighborhood Meetings:  Desert Springs, April 12th,
-PAD for Rulney property
-Community Outreach Fourm
-Future Agenda Items:  May 8th, Canada Hills Shopping Center Sign Criteria

ADJOURNMENT

MOTION: A motion was made by Rachel Childers, Member and seconded by Gil Alexander, Member adjourn the meeting at 9:24 p.m.

MOTION carried, 7-0.