MINUTES
ORO VALLEY CONCEPTUAL DESIGN REVIEW BOARD
REGULAR SESSION
January 14, 2014
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
CDRB 01-14-2014 PACKET

CALL TO ORDER AT OR AFTER 6:00 pm
Member Baskin called the January 14, 2014 Conceptual Design Review Board Regular Session to order at 6:00 PM.

PLEDGE OF ALLEGIANCE
Member Baskin led the Board and Audience in the Pledge of Allegiance.

CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Board on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting law, individuals Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Conceptual Design Review Board may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

Bill Adler, Oro Valley Resident, Reviewed the purpose of the Call to the Audience. Mr. Adler spoke regarding the upcoming Town Council meeting, encouraging the Board and Audience to attend the meeting.

ROLL CALL

PRESENT:
Richard Eggerding, Member
Bruce Wyckoff, Member
Kit Donley, Member
Nathan Basken, Member
Harold Linton, Member

 
ALSO PRESENT:

Lou Waters, Town Council Liaison
Joe Andrews, Chief Civil Deputy Town Attorney

1.

ELECTION OF CHAIR


Election of Chair Memo

MOTION: A motion was made by Nathan Basken, Member to Appoint Member Wycoff as Chairman, Member Wycoff declined the motion.

MOTION: A motion was made by Richard Eggerding, Member and seconded by Harold Linton, Member to Appoint Member Basken as Chairman

MOTION: A motion was made by Kit Donley, Member and seconded by Nathan Basken, Member to Appoint Member Eggerding as Chairman

MOTION carried, 5-0.

2.

REVIEW AND/OR APPROVAL OF THE DECEMBER 10, 2013 REGULAR SESSION MEETING MINUTES


December 10, 2013 Draft Minutes

MOTION: A motion was made by Harold Linton, Member and seconded by Bruce Wyckoff, Member to approve

MOTION carried, 5-0.

3.

REQUEST FOR APPROVAL OF A PLANNED AREA DEVELOPMENT (PAD) EXEMPTION FROM THE EXISTING RANCHO VISTOSO SIGN SYSTEM GUIDELINES FOR SIGNAGE IN SUN CITY, LOCATED ON RANCHO VISTOSO BLVD, WEST OF ORACLE ROAD, OV313-006


Staff Report

Attachment 1 - Location Map

Attachment 2 - Sun City Boundary

Attachment 3 - Applicant’s Proposal

Attachment 4 - Site Photos

Patty Hayes, Senior Planning Technician, presented her staff report which included the following:

-Location Map
-Location Map two
-Sun City development outline
-Sun City Recreation facilities
-Sun City private businesses
-Review Process
-Applicant's Proposal
-Sign Comparison
-New Design
-Proposed Signs
-Applicant's Proposal Oro Valley Sign Code Standards
-Summary

Robin Coulter, Assistant Manager of Sun City Association and applicant representative, reiterated the Applicant's reasons for updating the signs in Sun City. Mrs. Coulter detailed the cosmetic differences between the new sign designs and the older signs.

Bill Fields, Territorial Signs Representative, provided a description of the installation process and anchoring to the Board members.

MOTION: A motion was made by Harold Linton, Member and seconded by Bruce Wyckoff, Member to approve

MOTION carried, 5-0.

4.

REQUEST FOR APPROVAL OF A 3,600 SQUARE FOOT RETAIL STORE ON A .45 ACRE PROPERTY, LOCATED ON THE NORTHWEST CORNER OF ORACLE ROAD AND INA ROAD, OV1213-30


A.

CONCEPTUAL SITE PLAN


Staff Report

Attachment 1 - Location Map

Attachment 2 - Proposed Conceptual Site Plan

Attachment 3 - Zoning Map

Attachment 4 - Conditions of Approval

Matt Michels, Senior Planner, presented his staff report which included the following:

A.  Coxco Property Site Plan Architecture & Public Art

Applicant's Request
Location Map (Oracle Ina)
Location - NW Corner
Zoning of the PAD
Conceptual Design Review
Conceptual Site Plan
Recommendation
 
 

Thomas Sayler-Brown, SBBL Architects, Applicant, explained the primary purpose of this mattress store is to be a showroom. All inventory and order fulfillment will be at a different location.

Will Loche, Golder Ranch Fire, reassured the Board Members the site will indeed go through soil testing as a standard for EPA requirements.

Bill Adler, Oro Valley Resident,  suggested the building be constructed on a smaller scale to avoid a reduction in landscaping and setbacks. Mr. Adler feels the Zoning Code should be followed, and the use should adapt to the land to be built on. 

MOTION: A motion was made by Kit Donley, Member and seconded by Bruce Wyckoff, Member to approve OV1213-30 Part A, with condition 1 of Attachment 4:

Attachment 4
Conditions of Approval
Coxco Property Retail Building Conceptual Site Plan
OV1213-14
The Final Site Plan shall be modified to incorporate the following conditions:
Planning:

1.  Provide at least two (2) shaded seating areas, in locations acceptable to the Planning and Zoning Administrator, along the front of the building.


MOTION carried, 5-0.

B.

CONCEPTUAL ARTHITECTURE


Staff Report

Attachment 1 - Location Map

Attachment 2 - Applicant’s Design Narrative

Attachment 3 - Proposed Conceptual Architecture

Attachment 4 - Conditions of Approval

4.B Conceptual Architecture

Matt Michels, Senior Planner, presented his staff report which included the following:

 View from Oracle and Ina Intersection
Existing Context - Casas Adobes Plaza
Existing Context - shopping center across the road
Existing Content - the new Whole Foods
Existing Context - west building including Chiropractor and other offices
View from Southwest
East Elevation
South Elevation
West Elevation
North Elevation
Proposed Conditions of Approval - Arched elements
Proposed Conditions of Approval - Tower element
Proposed Conditions of Approval - Painted metal sunshades and articulation of wall
Proposed Conditions of Approval - Red Brick on SE corner of the building
Recommendation


Applicant Thomas Brown, Architect Representative, reiterated that they are still in the conceptual design phase of the building. Mr. Brown stated the applicant is willing to work with staff on all recommendations.

Bill, Cheryl and Devon Cox are the owners of the Coxco property. Mr. and Mrs. Cox expressed concern with delaying the project beyond 30 days. Mr. and Mrs. Cox are eager to proceed with the project.

MOTION: A motion was made by Harold Linton, Member and seconded by Nathan Basken, Member to Table item 4. C. the Conceptual Architecture in the request for approval of OV1213-30 Part C: The Conceptual Architecture

MOTION carried, 4-1 with Kit Donley, Member opposed.

C.

CONCEPTUAL PUBLIC ART


Staff Report

Attachment 1 - Conceptual Site Plan

Attachment 2 - Applicant’s Proposal

4. C. Public Art

Matt Michels, Senior Planner, presented his staff report which included the following:

 Conceptual Public Art Plan
Design Review of the design from each side
Art Review Criteria
Recommendation 

MOTION: A motion was made by Bruce Wyckoff, Member and seconded by Kit Donley, Member to approve to approve OV1213-30 Part C, subject to the condition that the applicant shall install a small metal plaque containing the artists name, name of the artwork, installation date, and recognition of the Town's Public Art Requirement.

Motion by Wycoff to approve subject to the condition including the artists name, etc. Seconded by Donley Vote: 5/0

MOTION carried, 5-0.

PLANING UPDATE (INFORMATIONAL ONLY)

Chad Daines, Principle Planner, provided the following:

Mr Daines provided the CDRB an update on the Zoning Code Amendment related to Public Artwork provisions, which will be heard by Town Council on January 15th.  Mr. Daines also updated the CDRB regarding efforts to recruit members for the two vacant seats and encouraged members to recommend residents who they feel will be effective Board members.  Dick Eggerding was congratulated on his election to Chair.  Finally, Mr. Daines highlighted future agenda items on the February 11th agenda which include Saguaros Viejo, Election of the Vice-Chair and the Coxco Architecture.

ADJOURNMENT

MOTION: A motion was made by Richard Eggerding, Member and seconded by Bruce Wyckoff, Member to adjourn at 7:19 PM