MINUTES
ORO VALLEY DEVELOPMENT REVIEW BOARD
SPECIAL SESSION
November 18, 2008
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CAÑADA DRIVE
 
CALL TO ORDER SPECIAL SESSION AT OR AROUND 6:00 P.M.
 
Chairman Gribb called the meeting to order at 6:00 p.m.
 
ROLL CALL
 
PRESENT:
Tom Gribb, Chairman
Mary Caswell, Vice-Chair
Jill Anderson, Member
John Buette, Member
Michael Schoeppach, Member
Ray Shelton, Member
Mike Zinkin, Member

PLEDGE OF ALLEGIANCE
 
Chairman Gribb led the audience in the Pledge of Allegiance.
 
CALL TO THE AUDIENCE
 
Open and closed with no comment.
 
CONSENT AGENDA
 
A.

Review and/or approval of the October 14, 2008, DRB minutes.

 
MOTION: A motion was made by Vice-Chair Caswell and seconded by Member Buette to approve the minutes as submitted.
 
MOTION carried, 7-0
 
REGULAR AGENDA
 
1.

OV13-08-29, Kevin B. Howard Architects, representing Stonewest Developments, requests architectural approval of a clubhouse to be built within The Lofts at the Vistoso Town Center in close proximity to the Moore Road and Rancho Vistoso Boulevard intersection. If you have any questions about this matter, please contact Michael Spaeth, Planner, at (520) 229-4813 or mspaeth@orovalleyaz.gov

 
Chairman Gribb stated the applicant requested a continuance.
 
MOTION: A motion was made by Member Zinkin and seconded by Member Schoeppach to continue OV13-08-29, to the next regularly scheduled DRB meeting on December 9, 2008.
 
MOTION carried, 7-0
 
2.

OV13-08-28, Milano Homes, representing Aaron and Mary Suko, requests approval of a custom home to be built within the La Reserve Wilderness Estates III subdivision, in close proximity to the La Reserve Blvd and Oracle Road intersection. If you have any questions about this matter, please contact Michael Spaeth, Planner, at (520) 229-4813 or mspaeth@orovalleyaz.gov

 
John Clelland, resident, representing the applicant, did not have a presentation.

Bayer Vella, OV Principal Planner presented the staff report and stated staff recommended approval with the conditions in Exhibit A.
 
MOTION: A motion was made by Member Zinkin to approve OV13-08-28, Milano Homes, representing Aaron and Mary Suko, requests approval of a custom home to be built within the La Reserve Wilderness Estates III subdivision, with the conditions in Exhibit A.
 
MOTION carried, 7-0
 
3.

OV12-07-17, The Architecture Company, representing the owner and applicant, requests approval of a development plan and landscape plan for lot 6 of Mercado Del Rio, located off Pusch View Lane directly west of Oracle Road.  If you have any questions about this matter, please contact David Ronquillo, Senior Planner, at (520) 229-4817 or dronquillo@orovalleyaz.gov.

 
Richard Karkau, non-resident, representing the applicant did not have a presentation.

Member Zinkin asked the applicant if the dumpster was encroaching on an adjacent property.  The applicant responded that the area shown is a common area.

Paul Keesler, OV Development Review Manager, responded the area is not a common area as we know it.  The area will be a common use area for the commercial subdivision.

Bayer Vella presented the staff report and stated staff recommended approval with the conditions in Exhibit A.
 
Chairman Gribb asked Mr. Vella if the windows at the southwest corner will have some type of shielding.  Mr. Vella responded the landscape can be enhanced in the area. 

Mr. Gribb requested the applicant work with staff to decide if an additional tree was necessary.
 
MOTION: A motion was made by Member Schoeppach and seconded by Member Buette to approve OV12-07-17, The Architecture Company, representing the owner and applicant, requests approval of a development plan and landscape plan for lot 6 of Mercado Del Rio, with a friendly amendment added by Member Zinkin that the applicant will continue to work with staff to mitigate the concern with the southwest corner area window shielding which may include additional landscaping. 
 
MOTION carried, 7-0
 
4.

OV13-08-09, The Architecture Company, representing the owner and applicant, requests approval of architectural elevations for lot 6 of Mercado Del Rio, located off Pusch View Lane directly west of Oracle Road.  If you have any questions about this matter, please contact David Ronquillo, Senior Planner, at (520) 229-4817 or dronquillo@orovalleyaz.gov.

 
Mr. Richard Karkau, non-resident, representing the owner did not have a presentation.

Member Zinkin asked if the mechanical equipment would be screened.
The applicant responded the mechanical equipment will be located behind the parapet.

Member Zinkin asked if the windows would have some type of reflectivity.  The applicant stated the windows are not reflective glass and will be tinted.

Bayer Vella, OV Principal Planner, presented the staff report and stated the design is on the contemporary edge.  Mr. Vella presented photos of neighboring buildings and stated the design has been approved by the commercial association.  Staff recommended approval with conditions in Exhibit A.

Member Zinkin asked if there was a code on the reflectivity of windows.  Mr. Vella stated there is no specific code for window reflectivity. 
 
Chairman Gribb asked if there were any discussions with the applicant to address the southwestern type of design.  The applicant stated he was not approached about the design not fitting the code. 
 
Member Caswell stated she believed the original Development Plan did not require southwest design in architecture.
 
MOTION: A motion was made by Member Shelton and seconded by Vice-Chair Caswell to approve OV13-08-09, The Architecture Company, representing the owner and applicant, requests approval of architectural elevations for lot 6 of Mercado Del Rio, with conditions in Exhibit A and add the reflectivity of the windows be discussed between the applicant and staff. 
 
Member Zinkin stated he would vote against the motion because it does not meet design guidelines and has compatibility issues.
 
MOTION carried, 6-1 with Member Zinkin opposed
 
5.

OV12-08-17, The Town of Oro Valley Public Works Department, requests approval of a landscape plan for a Oro Valley public transportation park and ride facility, located in proximity to the northeast corner of Rancho Vistoso Boulevard and Innovation Park Drive. If you have any questions about this matter, please contact Michael Spaeth, Planner, at (520) 229-4813 or mspaeth@orovalleyaz.gov.

 
Paul Keesler, OV Development Review Manager, presented the proposal and reviewed the landscape plan.
 
Mr. Keesler stated staff recommended approval.
 
Member Zinkin asked if the landscape will be any degradation of safety.  Mr. Keesler responded that part of OVZCR is to hide parking lots.  This parking lot will be very well lit.
 
MOTION: A motion was made by Member Zinkin and seconded by Member Buette to approve OV12-08-17, The Town of Oro Valley Public Works Department, request approval of a landscape plan for a Oro Valley public transportation park and ride facility.
 
MOTION carried, 7-0
 
6.

Action item: The Planning and Zoning Department initiated a project to develop a new section of the zoning code that will address neighborhood meetings. The Development Review Board may appoint a member to serve on the project committee.

If you have any questions about this matter, please contact Karen Berchtold, Senior Planner, at (520) 229-4814 or kberchtold@orovalleyaz.gov.

 
Karen Berchtold stated this action item is part of the steps needed to update code and address some new goals.  

Member Zinkin suggested that Member Schoeppach be appointed and would be a great candidate.

Member Schoeppach is appointed by proclamation. 
 
7.

Board Member Comments.

 
Member Zinkin stated he would request staff members who worked with the applicants be present at meetings.

Member Caswell stated it is unfair to come to a meeting and not have presentations in addition to staff reports.

Member Zinkin stated the bylaws read a presentation is a requirement. 
 
8.

Planning and Zoning Update.

 
Mr. Vella gave an update on upcoming Town Council and Study Sessions.  Mr. Vella stated the Council is considering revising the appointment process of all boards and commissions and to eliminate the council liaison.  This is currently being discussed and will be heard at the public meeting in January, if passed would take effect in July.

Mr. Gribb requested this item be put on the agenda to be discussed and possibly giving the Council a recommendation.

Mr. Vella continued and stated the proposed Art Review Code is going to be heard by the Town Council in December.  The landscape code is still in process, considering water budgeting and a more restrictive plant palette.
 
ADJOURNMENT
 
MOTION: A motion was made by Member Schoeppach and seconded by Member Buette to adjourn at 7:06 p.m.