MINUTES
ORO VALLEY DEVELOPMENT REVIEW BOARD
REGULAR SESSION 
December 8, 2009
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CAÑADA DRIVE
 
CALL TO ORDER REGULAR SESSION AT OR AROUND 6:00 P.M.
 
Chair Gribb called the meeting to order at 6:02 p.m.
 
ROLL CALL
 
PRESENT:
Tom Gribb, Chairman
Michael Schoeppach, Vice-Chair
Richard Luckett, Member
Dennis Ottley, Member
Ray Shelton, Member

ABSENT: Jill Anderson, Member
Gene Wowk, Member

PLEDGE OF ALLEGIANCE
 
Chair Gribb led the audience in the Pledge of Allegiance.
 
CONSENT AGENDA
 
A.

OV13-09-16, Las Casas Bellas Homeowners Association, represented by ADAM LLC., requests approval of building color changes for the Las Casas Bellas Condominiums, located on the west side of Oracle Road north of Cool Drive.    For questions and additional information, please contact David Ronquillo, Senior Planner, at (520) 229-4817or dronquillo@orovalleyaz.gov.

 
Member Ottley requested the OV13-09-16, Las Casas Bellas Homeowners Association be moved to the regular agenda so that a discussion could take place in the event questions would be asked. 
 
REGULAR AGENDA
 
A.

OV13-09-16, Las Casas Bellas Homeowners Association, represented by ADAM LLC., requests approval of building color changes for the Las Casas Bellas Condominiums, located on the west side of Oracle Road north of Cool Drive.   
For questions and additional information, please contact David Ronquillo, Senior Planner, at (520) 229-4817or dronquillo@orovalleyaz.gov.

 
Member Ottley stated that he agreed with using the multiple color palette which would enhance the property, but felt he needed staff to provide a presentation to the Board. 

Karen Berchtold, OV Senior Planner, reviewed the following:
-  Color Scheme pertaining to site map
-  Adding more color to the site
-  Enhancing variety within the site

Member Ottley asked if the future building designations are a part of the same complex.  Ms. Berchtold responded in the affirmative.   
 
MOTION: A motion was made by Vice-Chair Schoeppach and seconded by Member Shelton to approve OV13-09-16, Las Casas Bellas Homeowners Association, represented by ADAM LLC., requests approval of building color changes for the Las Casas Bellas Condominiums, located on the west side of Oracle Road north of Cool Drive.  Vice-Chair Schoeppach added a friendly amendment to include the conditions in Exhibit A.  The friendly amendment was accepted by Member Shelton. 
 
MOTION carried, 5-0
 
1.

Review and/or approval of the November 10, 2009, DRB meeting minutes.

 
MOTION: A motion was made by Vice-Chair Schoeppach and seconded by Member Shelton to approve the November 10, 2009, DRB meeting minutes.
 
MOTION carried, 5-0
 
2.

OV13-09-18, Ventana Medical Systems, represented by Advantech Facility Design requests approval of architecture for a temporary modular building to be located to the west of Building #5.  Located in proximity to Innovation Park Drive and Vistoso Village Drive. Parcel #219-20-8230.

For questions and additional information, please contact Matt Michels, Senior Planner, at (520) 229-4822 or mmichels@orovalleyaz.gov.

 
Greg Forszt, Director of Facilities for Ventana Medical Systems, a non OV resident, presented the following:
-  Location Plan
-  Site Plan
-  Materials and Colors
-  Elevations
-  Potential Future Expansion

Discussion:
Member Luckett asked Mr. Forszt how long the SuperPods would be on campus.
Mr. Forszt stated the temporary structures would be removed in approximately the 1st or 2nd quarter of 2012.  

Member Luckett asked if any parking would be displaced with these buildings. 
Mr. Forszt stated there would be about 800 parking spaces to accommodate the new structure. 

Member Luckett asked why a shade structure over the windows on the west side could not be attached to the plan.
Mr. Forest stated the windows on the west side are relatively small. 
 
Terrell Thomas, of Advantech Facility Design, a non OV resident, stated the modular manufacturer has requirements about what can and cannot be done to the building.  Mr. Thomas stated they elected to build screens out of vegetation and metal to provide the shading.  

Matt Michels, OV Senior Planner, presented the staff report:
-  Vegetation Location
-  Plan View
-  Southern & Western Elevations
-  Material Board/Color Palette
-  Findings For/Against
-  Staff Recommends Approval

Discussion:
Chair Gribbs stated that he heard the expected duration is two to three years and asked if it would be sensible to put a time limit on the use of the facility. 

Mr. Michels stated the adopted code did not give any guidance on temporary structures and Staff would not recommend setting a time limit. 

Chair Gribbs stated the Staff Report mentioned that additional buildings could be added as the needs require.  Chair Gribbs asked if it would be appropriate to add a condition so that the number of buildings could be limited.

Member Luckett stated the Staff Report mentions a future building may be placed south of the proposed one, and asked if the applicant was asking permission for two buildings.
Mr. Forszt stated it was his understanding that possibly a second structure may be needed. 

Member Shelton asked if the request for two buildings should to be placed as a condition.

Joe Andrews, Town Attorney, replied that a condition could be made stating that there be a maximum of two buildings as provided in the Staff Report .
 
MOTION: A motion was made by Member Luckett and seconded by Member Shelton to approve OV13-09-18, Ventana Medical Systems, represented by Advantech Facility Design requests approval of architecture for a temporary modular building to be located to the west of Building #5 with conditions of no more than two buildings, and the second building is to be placed south of the proposed one and rotated to fit East-West on the parking lot directly south in the triangle parking area of Parcel 3-EE. 
 
MOTION carried, 5-0
 
3.

OV12-09-11, The Barclay Group, represented by The WLB Group, Inc., requests approval of a preliminary plat for Rooney Ranch Area B, a 17.83 acre commercial subdivision at the northwest corner of Oracle Road and First Avenue. For questions and additional information, please contact Karen Berchtold, Senior Planner, at (520) 229-4814 or kberchtold@orovalleyaz.gov.

 
Karen Berchtold, OV Senior Planner, presented the following:
-  Context
-  Compliance with State and Local Statutes
-  Preliminary Plat
-  Subdivision Requirements
-  Development Standards
-  Staff Recommended Approval

Mr. Andrews stated that many commercial developments do not have to plat if they are just leasing off spaces, unless they start selling properties.  The  Town has a lot split code where up to three splits can be made on a property if they follow the proper procedures.  Mr. Andrews stated that state law requires a plat in this instance due to the six lots.

Discussion:
Member Luckett asked if any developers were interested in one of the parcels for another fast food establishment. 

Paul Oland, The WLB Group Inc., non OV resident, representing The Barclay Group, answered that the developers have shown an interest in a Taco Bell. 
Mr. Oland stated if a Taco Bell were to be proposed by the owners, the plat would have to be revised and a development plan would have to demonstrate that it would not negatively impact the functionality of the parking field.

Member Luckett asked how the lot split would affect the Bank of America parking since they have not granted parcels right to share for parking. 

Mr. Oland responded that it would not affect Bank of America’s parking access because they have cross access rights and would continue to have legal access to their property. 
 
MOTION: A motion was made by Vice-Chair Schoeppach and seconded by Member Ottley to approve OV12-09-11, The Barclay Group, represented by The WLB Group, Inc., requests approval of a preliminary plat for Rooney Ranch Area B, a 17.83 acre commercial subdivision at the northwest corner of Oracle Road and First Avenue, subject to the conditions in Exhibit A.
 
MOTION carried, 5-0
 
4.

Planning and Zoning update.

 
Karen Berchtold presented the following updates:

The next Planning and Zoning (P&Z) Commission meeting is on January 5, 2010.  No P&Z projects are scheduled.

The next Town Council meeting is scheduled for January 6, 2010, with no P&Z projects on the agenda as of yet.

La Cholla Tangerine, LLC., represented by Coronado Engineering and Development, Inc., requests approval of a preliminary plat for the “Rancho Del Cobre” subdivision, located on the southeast corner of Tangerine Road and La Cholla Boulevard will be on the agenda for the Town Council meeting scheduled for January 20, 2010. 
 
ADJOURNMENT
 
MOTION: A motion was made by Member Ottley and seconded by Vice-Chair Schoeppach to adjourn at 6:39 p.m. 
 
MOTION carried, 5-0