PRESENT:
Bob Baughman, Chair
Daniel Zwiener, Vice Chair
Patrick Foley, Commissioner
Sam McClung, Commissioner
Lois Nagy, Commissioner
Pat Spoerl, Commissioner

EXCUSED:
Valerie Pullara, Commissioner

Also Present:
Council Member Salette Latas
Paul Popelka, Assistant Planning and Zoning Director
Deanna Ruiz, Office Assistant

Minutes were not available for review and therefore will be moved for approval next month.

Chairman Baughman reviewed the staff report memorandum from Paul Popelka, Assistant Planning and Zoning Director.

a.	Presentation from Gary Faulkenberry, San Manuel JR/SR High School on involvement of local school districts in wood shop projects and student internships

Gary Faulkenberry, CTE, San Manuel School District, presented a brief overview of the woodworking program at the school.  He showed samples of wood signage and pens which could be made with wood from Steam Pump Ranch (SPR).  These items could be used for fundraising.

When asked about costs, Mr. Faulkenberry stated he will need more information before he can give a price quote for the signs.  The cost for the pen and case is $25, which includes engraving on the case.  The cost for a pen only is $10.

b.	Restoration of SPR truck

Paul Popelka, Assistant Planning and Zoning Director, said the truck engine turns over, however, a safety check is needed.  Mr. Popelka had no details regarding the cost.

Chair Baughman stated the Town Manager indicated there is $500 - $1,000 available in the budget for this project.

MOTION:  A motion was made by Commissioner Nagy and seconded by Vice Chair Zwiener to have the HPC investigate the feasibility of taking on the responsibility for restoration of the truck.  MOTION carried, 6-0.

Chair Baughman appointed Commissioner McClung to pursue the project.

c.	Restoration of Pumphouse

Chair Baughman asked for advice on how to pursue protecting the pumphouse with funds that are available. Discussion followed on availability of funding and the feasibility of having consultants involved in the process.

Commissioner Spoerl suggested the following consultants be invited to an on-site meeting:
Linda Mayro, Pima County
Brooks Jeffrey, U of A
Harris Sobin, AIA, Consultant
Jim Garrison, State Historic Preservation Office
Corky Poster, Poster Frost Associates, Inc.
Drew Gorsky, Poster Frost Associates, Inc.
Brent Woods, TLCP Structural Engineering

Chair Baughman asked Councilmember Latas a procedural question.  Because there is a serious threat to the pumphouse, if Poster-Frost is asked to prepare an alternative plan, do we need to clear that with Council or could we move forward?  Councilmember Latas stated she would check with the Town Manager and report back to Chair Baughman.

d.	Treatment and storage of photographs and documents

A large cache of historic photographs, documents and newspaper articles dating back to the turn of the century was discovered while cleaning out the chicken coops.  Discussion followed on what should be done to clean and preserve those items.  The Planning and Zoning budget may include $500 - $1,000 to purchase the equipment/materials needed to store the photographs and documents.  A meeting with Jerry Kyle, Skylark Consulting, is scheduled for February 10 at SPR to get his assessment of how to proceed.

Chair Baughman heard Items a and c together.

The joint Study Session with the Council is Wednesday, February 11, at 5:30 p.m.  Mr. Popelka will present the staff report.  

a.	Cultural Resource Inventory Draft Scope of Work c. Study Session

The Request for Qualifications (RFQ) was distributed.  Mr. Popelka will meet with Commissioners Nagy and Spoerl again for a final edit.  A consultant should be selected before the March meeting.  Chair Baughman requested that the commission approve the consultant. 

b.

Training

Commissioner Foley stated that each Commissioner should have received a copy of his/her training hours.  Any discrepancies should be forwarded to Mr. Popelka for verification.  Training requirements were reviewed. 

Chair Baughman asked that Mr. Popelka and Commissioner Foley set up a training session for the Commission by the end of March.  Information on upcoming training and conferences should be forwarded to Commissioner Foley.

Vice Chair Zwiener said HPC's focus at this time needs to be on the Cultural Inventory Survey and SPR, not HBV.

MOTION:  A motion was made by Vice Chair Zwiener and seconded by Commissioner Nagy to defer consideration and possible action on designation of Honey Bee Village to a later date.

The Arizona  Historical Preservation Partnership Conference is June 18 in Phoenix.

The Commission is now represented on the 35th Anniversary planning committee.

Mr. Popelka reminded the Commission about the Wednesday night meeting with the Council.

Commissioner Nagy suggested a discussion on stewardship and security of historical sites within Oro Valley.

Mr. Popelka suggested the following two items for the agenda: 
- A presentation by Bill Doelle, Desert Archaeology, on Honey Bee Village
- Discussion of zoning with district designation

Chair Baughman requested that Mr. Popelka review the process with Lexa Mack and forward to the Commissioners a week prior to the next meeting.

MOTION:  A Motion was made by Commissioner Nagy and seconded by Commissioner Spoerl to adjourn the HPC meeting.  Motion carried, 6-0.

The meeting adjourned at 6:55 p.m.