Mr. Nelson said it is possible that HPC would be staffed by the OV Parks & Recreation department rather than the Planning & Zoning department sometime soon. Mr. Nelson said in speaking with Ainsley Legner, OV Parks & Recreation Director, she suggested that the visitation protocol not go to the Town Council and they are ready to put it on the Town’s website.
Chairman Zwiener said there were no changes made to the visitation protocol and would like to hold off on the site access protocol until the construction phase is over.
Commissioner McClung said having the protocol available on the website is not meeting the spirit of Steam Pump Ranch (SPR) as a public educational institution. Commissioner McClung said we could invite people to make use of the site visitation protocol by reaching out to the Kiwani’s Club, Rotary Club, Optimist Club and the Northwest Chamber of Commerce. There are many groups that could impact public perception on SPR.
Chairman Zwiener said he spoke with Mary Davis, OV Communications Administrator, about increasing public awareness and she intends to be at the next HPC meeting.
Mr. Nelson said it is newsworthy as far as the newspaper is concerned, but is leery of generating traffic during this phase and whether OV Parks & Recreation is staffed to handle it.
Commissioner’s Pullara, McClung and Baughman informed the commission about their trip to the Historic Preservation Partnership Conference in Flagstaff.
Matt Michels, OV Senior Planner, said this was an item discussed with the commission before and he went back to the legal department for decisive clarification. Mr. Michels said it is contrary to Town policy to have all members call in, however if a member needs to be absent it is within the policy to allow attendance by phone.
Chairman Zwiener said the Pima County Board of Supervisors approved a request to move bond funds to support the completion of the Honey Bee Preserve project. The project is scheduled for completion in January 2012, and we need to attempt to lobby the county in getting site protection and monitoring.
Mr. Michels said when he found out the closing for the 2010 fiscal year was in December; he spoke with Eric Vondy, Preservation Planner with SHPO, and asked if people drop out. Mr. Michels was advised by Chairman Zwiener that someone had changed their time frame, making money available, so they met to proceed with the application and submitted it last week.
Commissioner Baughman said submitting the work plan was the weakest argument staff could put together, and how is staff going to ask for $18,000 when the matching money comes from the utilization of department staff.
Mr. Michels said the request is for a $10,000 grant, 40% of which must be matched and in reference to the work plan, item #4 on the application, CLG work priorities are embodied in our adopted work plan.
Mr. Nelson said as part of the CLG application, it required the ordinance to be attached.
Mr. Michels said he has established a line of communication with Mr. Vondy, and would contact him with any questions.
Commissioner Baughman said copies should have been sent to the commission for wordsmithing before it was submitted.
Commissioner McClung said he appreciated what Town staff and Chairman Zwiener have done and when we approve a Chairman, we have to trust people to do the best they can. He, as one commissioner, did not want to be flooded with emails.
Commissioner Pullara agreed and said it is very important to put our foot forward, it was well written and will open the door for more funding.
Commissioner Baughman said he overreacted and agreed with the rest of the commission.
Commissioner Pullara said the commission needs to think about how to branch out so that we can assist staff in meeting future deadlines.
Chairman Zwiener said he would like to form an advisory committee who will report back to the commission and asked for volunteers. Commissioner’s Guyer, Pullara, McClung volunteered their service.
Chairman Zwiener proposed that the commission look for as many opportunities to connect with the Oro Valley Historical Society (OVHS) and suggested the following:
- Encouraged Commissioner Pullara to work with Roxy Johnson from OVHS in regards to grant writing efforts.
- Heritage Gardens
- Possibly having a combined meeting with OVHS
- Cooperate on Steam Pump Ranch visits
- Work with OVHS regarding donations made by the Lieber family
- Involving OVHS in our Preservation Plan and Cultural Resources Inventory Phase II Plan
Commissioner McClung said he would like to know what OVHS thoughts are on what items we could work together with.
MOTION: A motion was made by and seconded by to
MOTION carried, 7-0
Vice Chair Nagy mentioned that Commissioner Guyer and she have been learning the archiving process being done at the OV Library.
Commissioner McClung asked who was in charge of coordinating the volunteer time.
Chairman Zwiener asked Vice Chair Nagy if the commission could coordinate with her by email so that a quorum does not form. Vice Chair Nagy accepted.
Mr. Michels handed out a draft list of contents for the HPC notebooks.
Chairman Zwiener said we need to update the current commissioner’s books and come up with a concept as to what a new commissioner should have in their book.
Commissioner Baughman suggested adding the resumes of the commissioners and a contact list consisting of the Town Attorney, clerk’s office, staff and future liaison.
Chairman Zwiener recommended to the commission to email Mr. Michels if they had any additions to the list.
Vice Chair Nagy said she would like Mr. Michels to email each commissioner with their current training hours before the next HPC meeting.
| b. |
Santa Cruz Valley Heritage Alliance |
| c. |
Funding sources for Steam Pump Ranch |
Chairman Zwiener reviewed his future agenda items.
Commissioner Hannon said he would like the proposed move to OV Parks & Recreation from Planning & Zoning to be on the next agenda. Chairman Zwiener said it would and Ainsley Legner would be giving a full presentation.
Chairman Zwiener said he would like to have Mary Davis attend in the future in regards to public relations.
Chairman Zwiener reminded the commission that July is the election of HPC officers.
Commission McClung requested a follow up on Cultural Resources Inventory and a discussion on Phase II.
Chairman Zwiener said another future agenda item would be the centennial celebration and would like Mary Davis available for that discussion.
Chairman Zwiener mentioned the Hands on Adobe workshop.
Mr. Michels announced that the Town Council would not be having any meetings in August and have requested for boards and commissions to consider doing the same.
ADJOURNMENT
MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Hannon to adjourn the HPC meeting at 8:50 p.m.