Chair Sunshine provided the background of the contest. Chair Sunshine explained that she and Commissioner Kane revised the essay rules to ensure fairness, they changed the judging criteria to include independent thinking, and they reduced the point scoring structure for ease of grading. The Commissioners discussed amending Question 1 due to sophistication of wording. Ms. Diaz-Trahan recommended staff clean up and edit the document before submitting it to the teacher. Chair Sunshine welcomed anyone to express their interested in writing questions for future essays.
MOTION: A motion was made by Vice Chair Ohlson and seconded by Commissioner Crane to rewrite question one as "Imagine time travel has been perfected and you are an archeology student 500 years in the future. Your assignment is to compare the civilizations represented by two cultures: a) the Hohokam villages of Oro Valley, which were abandoned about 1500 A.D., b) your neighborhood today."
MOTION carried, 5-0
MOTION: A motion was made by Commissioner Kane and seconded by Commissioner Crane to accept questions number two and three as written
MOTION carried, 5-0
Mr. Paul Loomis, Treasurer of Historical Society and Oro Valley resident, recommended the Town and the Historical Society continue with the renewal agreement. He also requested the Commission rewrite portions of the agreement to reflect items that are no longer applicable or need updated. Ms. Diaz-Trahan explained that the current license expired in March and suggested that we accept the legal document so the Historical Society is able to legally continue to raise funds.
MOTION: A motion was made by Commissioner Crane and seconded by Vice Chair Ohlson approve and adopt the Historical Society license agreement and allow staff freedom to correct the requested typing errors
MOTION carried, 3-2 with Commissioner Crane and Commissioner Huff opposed
Ms. Dellerman described the current work on the lawn and informed the Commission of the upcoming Harvest Festival.
Chair Sunshine explained that the report is a combined report between the Historical Society Speakers Bureau and the Historic Preservation Commission (HPC). Vice Chair Ohlson informed the Commission about upcoming speaker, Dan Devine. He mentioned that any collaboration opportunities have not yet commenced. Vice Chair Ohlson provided a document about the 2.5 square mile Oral History Project of Oro Valley, for the Commission to review. It was decided that this item be tabled for a future agenda item.
Ms. Diaz-Trahan updated the Commissioners that Katherine Leonard was named the new Historical Preservation Conference Officer. Ms. Leonard is on the planning committee and is securing sponsors and coordinating tours. Ms. Diaz-Trahan also reported that council approved the site plan for the land near the Honeybee Preserve.
Requested topics for inclusion on the department report were discussed. Items included updates on Steam Pump Ranch, programs, Town site plans and Council items that are approved as related to the HPC.
MOTION: A motion was made by Chair Sunshine and seconded by Commissioner Huff to adjourn
MOTION carried, 5-0
Prepared by:
____________________________
Mollie Frye,
Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley, Arizona held on the 6th day of June, 2016. I further certify that the meeting was duly called and held and that a quorum was present.