MINUTES
ORO VALLEY HISTORIC PRESERVATION COMMISSION
REGULAR SESSION
October 3, 2016
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
 
CALL TO ORDER AT OR AFTER 5:00 P.M.

ROLL CALL

PRESENT:
Jenni Sunshine, Chair
Walter Ohlson, Vice Chair
Alison Crane, Commissioner
Dan Huff, Commissioner
Joseph Kane, Commissioner

EXCUSED: Eric Thomae, Commissioner
 
Staff Present:                  Kristy Diaz-Trahan, Parks & Recreation Director
                                         Lynanne Dellerman, Recreation & Cultural Resources Manager
                                         Mike Zinkin, Council Member

CONSENT AGENDA

A.

Minutes - September 6, 2016


MOTION: A motion was made by Commissioner Huff and seconded by Commissioner Kane to approve consent items on September 6, 2016 minutes that did not need to be changed
 
MOTION carried, 5-0
 
Remaining items that were moved from consent agenda to regular agenda were discussed.  Item 2 "Election of Officers", text will be changed to identify appropriate title following the election results.

MOTION: A motion was made by Commissioner Kane and seconded by Commissioner Huff to change text from Chair Kane to Commissioner Kane
 
MOTION carried, 5-0
 
MOTION: A motion was made by Vice Chair Ohlson and seconded by Commissioner Huff to replace text from Chair Ohlson to Commissioner Ohlson
 
MOTION carried, 5-0
 
MOTION: A motion was made by Chair Sunshine and seconded by Commissioner Crane to approve minutes with corrections
 
MOTION carried, 5-0
 
B.

Educational opportunities for Historic Preservation Commission members to attend


MOTION: A motion was made by Commissioner Huff and seconded by Commissioner Kane approve the remaining consent agenda minutes on item B
 
MOTION carried, 5-0
 
*COUNCIL LIAISON REPORT (Discussion Limited to Clarification Only)

Councilmember Zinkin thanked the Commission for their service.  He provided a copy of the Grant Deed for the Commissioners to review at a later time. He suggested the Commission ensure there is funding for future Capital Programs.

AGENDA

CALL TO THE AUDIENCE

Blue Card speaker and town resident, Paul Loomis, requested information on the historical sign design and offered his opinions.

1.

DISCUSSION AND POSSIBLE ACTION ON THE HISTORIC DESIGNATION SIGN DESIGN


Chair Sunshine explained that the sign design was the second sample provided by the designer based on the Commissions direction. Further discussion included signage placement, cost, size range and uses. Consistency and uniformity was the agreed upon goal.

MOTION: A motion was made by Commissioner Crane and seconded by Commissioner Huff to adopt the proposed sign plan
 
MOTION carried, 5-0
 
2.

DISCUSSION AND POSSIBLE ACTION ON THE WILLIAM ADLER COMMUNITY OUTREACH RULES WRITING CONTEST, PRESENTED BY CHAIR SUNSHINE AND COMMISSIONER KANE.  CHAIR SUNSHINE PROVIDED BACKGROUND OF THE CONTEST


Chair Sunshine provided the background of the contest. Chair Sunshine explained that she and Commissioner Kane revised the essay rules to ensure fairness, they changed the judging criteria to include independent thinking, and they reduced the point scoring structure for ease of grading. The Commissioners discussed amending Question 1 due to sophistication of wording. Ms. Diaz-Trahan recommended staff clean up and edit the document before submitting it to the teacher.  Chair Sunshine welcomed anyone to express their interested in writing questions for future essays.

MOTION: A motion was made by Vice Chair Ohlson and seconded by Commissioner Crane to rewrite question one as "Imagine time travel has been perfected and you are an archeology student 500 years in the future. Your assignment is to compare the civilizations represented by two cultures: a) the Hohokam villages of Oro Valley, which were abandoned about 1500 A.D., b) your neighborhood today."
 
MOTION carried, 5-0
 
MOTION: A motion was made by Commissioner Kane and seconded by Commissioner Crane to accept questions number two and three as written
 
MOTION carried, 5-0
 
3.

DISCUSSION AND POSSIBLE ACTION ON THE RENEWAL OF THE HISTORICAL SOCIETY LICENSE AGREEMENT


Mr. Paul Loomis, Treasurer of Historical Society and Oro Valley resident, recommended the Town and the Historical Society continue with the renewal agreement.  He also requested the Commission rewrite portions of the agreement to reflect items that are no longer applicable or need updated. Ms. Diaz-Trahan explained that the current license expired in March and suggested that we accept the legal document so the Historical Society is able to legally continue to raise funds.

MOTION: A motion was made by Commissioner Crane and seconded by Vice Chair Ohlson approve and adopt the Historical Society license agreement and allow staff freedom to correct the requested typing errors
 
MOTION carried, 3-2 with Commissioner Crane and Commissioner Huff opposed
 
4.

REPORT BY LYNANNE DELLERMAN ON STEAM PUMP RANCH MAJOR IMPROVEMENTS AND CHANGES (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Dellerman described the current work on the lawn and informed the Commission of the upcoming Harvest Festival. 

5.

REPORT BY COMMISSIONER OHLSON ON THE ORO VALLEY HISTORICAL SOCIETY SPEAKERS BUREAU PROJECT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Chair Sunshine explained that the report is a combined report between the Historical Society Speakers Bureau and the Historic Preservation Commission (HPC). Vice Chair Ohlson informed the Commission about upcoming speaker, Dan Devine.  He mentioned that any collaboration opportunities have not yet commenced. Vice Chair Ohlson provided a document about the 2.5 square mile Oral History Project of Oro Valley, for the Commission to review.  It was decided that this item be tabled for a future agenda item.

6.

DEPARTMENT REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Diaz-Trahan updated the Commissioners that Katherine Leonard was named the new Historical Preservation Conference Officer. Ms. Leonard is on the planning committee and is securing sponsors and coordinating tours. Ms. Diaz-Trahan also reported that council approved the site plan for the land near the Honeybee Preserve.

7.

DISCUSSION AND POSSIBLE ACTION TO DETERMINE TOPICS FOR INCLUSION ON DEPARTMENT REPORT REGARDING CONTENT


Requested topics for inclusion on the department report were discussed. Items included updates on Steam Pump Ranch, programs, Town site plans and Council items that are approved as related to the HPC.

FUTURE AGENDA ITEMS
No topics. Next Historic Preservation Commission meeting tentatively scheduled for Monday, November 7, 2016 to begin at 5:00 p.m.

ADJOURNMENT

MOTION: A motion was made by Chair Sunshine and seconded by Commissioner Huff to adjourn
 
MOTION carried, 5-0
 
Prepared by:
 
____________________________
Mollie Frye,
Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley, Arizona held on the 6th day of June, 2016. I further certify that the meeting was duly called and held and that a quorum was present.