MINUTES
ORO VALLEY HISTORIC PRESERVATION COMMISSION
REGULAR SESSION
September 5, 2017
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
 
CALL TO ORDER AT OR AFTER 5:00 P.M.

ROLL CALL


PRESENT:
Dan Huff, Commissioner
Jenni Sunshine, Commissioner
Walt Ohlson, Commissioner
Joseph Kane, Commissioner

EXCUSED: Eric Thomae, Commissioner
 
STAFF PRESENT:             Kristy Diaz-Trahan, Parks & Recreation Director     
                                            Lynanne Dellerman, Recreation & Cultural Resources Manager     
                                            Tobin Sidles, Town Attorney

CALL TO AUDIENCE - No Speakers

INFORMATIONAL ITEMS (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)

1.

Educational opportunities for Historic Preservation Commission members to attend   


September Educational Opportunities

CONSENT AGENDA

A.

Approval of June 5, 2017 Minutes   


MOTION: A motion was made by Commissioner Kane and seconded by Commissioner Huff to approve minutes as noted with correction.
 
MOTION carried, 4-0
 
AGENDA

1.

ANNUAL REPORT, PRESENTATION BY COMMISSIONER DAN HUFF (DISCUSSION AND POSSIBLE ACTION)


It was decided to table the annual report until next month so Commissioners may have time to review its contents.

2.

UPDATE ON THE ORO VALLEY HISTORICAL SOCIETY (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Dellerman updated the Commissioners on items from the Historical Society Newsletter.  She also mentioned that the Historical Society added a Second Saturday to the Steam Pump Ranch schedule and it will have a special topic each week. 

3.

REPORT BY LYNANNE DELLERMAN, CHAIR THOMAE AND VICE CHAIR OHLSON ON THE HISTORIC PRESERVATION CONFERENCE (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Dellerman described past events including the happenings at the Historic Preservation Conference, the success of the presentation at the Oro Valley Country Club, and the archeology in the garden.  She commented that a lot of new, significant contacts were made at the Conference and events.  Commissioners shared their opinion and thoughts.

4.

DISCUSSION ON THE DEVELOPMENT OF AN ANNUAL WORK PLAN


Ms. Diaz-Trahan led the discussion where she described past work plans and how they related to Historic Preservation. Discussion commenced on where and what area the Commission would like to focus.  It was decided that identifying a focus and/or taking action on creating an annual work plan would take place at the next meeting.

5.

REPORT BY LYNANNE DELLERMAN ON STEAM PUMP RANCH MAJOR IMPROVEMENTS AND CHANGES, AND SHPO GRANT PROJECT UPDATE (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Dellerman explained the SHPO grant and its accompanying educational workshops.  She provided a picture of an area on the wall in the garage that was repaired. She reported that crack repairs on the walls along with outside signage are projects still in process.

6.

DEPARTMENT REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Diaz-Trahan reported on the following:
- Honeybee reserve project signage is in process, potential end of year ribbon cutting to make the historical site accessible
- Funding for National Historic Conference is available to allow Ms. Dellerman to attend 
- Interview for a potential HPC member was successful and will be presented to Council as the next step in the approval process
- Pusch House funding repairs and improvements were approved


FUTURE AGENDA ITEMS - (The Historic Preservation Commission may bring forth general topics for future meeting agendas. Discussion must be limited to information and clarification). Next Historic Preservation Commission meeting tentatively scheduled for Monday, October 2, 2017 to begin at 5:00 p.m.

- review annual report
- report from Chair Thomae on the Historic Preservation Conference
- take action on annual work plan
- update and/or discuss the 2.5 square mile oral history plan and include potential designation of golf course landscape


ADJOURNMENT

Vice Chair Ohlson adjourned at 5:50 pm.

Mollie Frye Senior Office Specialist
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 5rd day of September 2017. I further certify that the meeting was duly called and held and that a quorum was present.