PRESENT:

Lyra Done, Chair Bob DeLaney, Vice-Chair Karen Chatterton, Member Susannah Myerson, Member Greg Roberts, Member John Scheuring, Member Ali Boelts, Member

ALSO PRESENT: Ainsley Legner, Parks, Recreation, Library and Cultural
                               Resources Director
                               Nancy Ellis, Multimodal Planner

~ Boards and Commission’s Day at the Arizona Parks and Recreation Association conference is September 2, 2010.
~ Town offices are closed for Labor Day on September 6, 2010.
~ Next Parks and Recreation Advisory Board meeting is September 21, 2010.

MOTION: A motion was made by Vice-Chair DeLaney and seconded by Member Myerson to approve the June 15, 2010 minutes as written.

MOTION carried, 7-0.

No report.

Chair Done and Vice-Chair DeLaney’s terms have been extended until December 31, 2010.

The guests introduced themselves as Heather Moore, Co-founder and Director of Trips for Kids and Hank Rowe, board member on the Southern Arizona Trips for Kids board and teacher at Wilson K-8 School. 

Ms. Moore discussed the organization and the event:
~ 10-15 inner city and at risk children are taken mountain biking.
~ It promotes healthy lifestyles and builds self esteem. 
~ The race starts with pre-registration to include activities such as helmet fittings.
~ Free bike safety checks are conducted.
~ Professional racers join the event.
~ Age appropriate courses are chosen for each age range.
~There is a celebration at the end.

Mr. Rowe discussed the proposed location at the Naranja Town Site:
~ It would be assessable from the south side.
~ Volunteers would direct parking and there is an overflow parking area.
~ The trail would be marked with flour the night before the race.
~ The only work that needs to be done is to be sure that the trail is safe.

Impacts that Tucson Youth Mountain Biking would have on Oro Valley include: 
~ The kids would be energized like kids in other sports.
~ It is a good opportunity for parents to be engaged.
~ The area may be even cleaner after the event.
~ It builds self esteem for children in the community.

Further discussion followed regarding:
~ There will be caution tape and course marshals in specific areas as well as EMTs on site. There has never been an accident. 
~ The event starts at 8:00 a.m., the race is from 9:00 a.m. - 12:00 p.m.
~ It would be spread out and not cause much noise. 
~ There are 42 kids on average. 
~ Trips for Kids has insurance and would additionally insure all those involved.
~ Signs could be posted announcing that the park will be closed in that area to dogs for safety purposes.
~ The information could be added to the Facebook fan page. 
~ This project will go through the Town’s special event application process so all applicable departments will be notified.
~ The model airplane flyers should not fly during the event. 
~ The proposed date is Saturday, October 23, 2010 and it could become annual.
~ It is an all volunteer organization and it runs October through April.   
~ The cost is $20 per child which includes the race, t-shirt and water bottle.

Member Boelts stated that the idea of the skate park has been discussed and it was rejected due to the cost since infrastructure is required at Naranja Town Site.

Member Boelts contacted the Town of Marana and their skate park is not attended, it is only fenced. The person she contacted was supportive of Oro Valley doing something for children in that age group even if the skate park is not feasible. She explained that the reason she got on this board was because there is a large group of children in the community that are marginalized because we make assumptions about their behavior based on appearance and age. She would like to encourage the leadership of the Town and the citizens to rethink that philosophy.  

Member Boelts stated that the Town has some money so theoretically, we could get funding from volunteers for the infrastructure at Naranja Town Site to build the skate park. 

Discussion followed regarding:
~ The infrastructure alone would cost $25M.
~ It could not be built at CDO Riverfront Park because of the neighbors.
~ James D. Kriegh has the infrastructure but there may not be space.
~ West Lambert Lane Park has infrastructure.
~ There is a new venue in Marana called "Rockin Java" and during the day, it is a coffee house and at night it is a place for youth. 
~ Vice-Chair DeLaney asked to meet with Member Boelts and discuss the skate park idea and return to the board with a proposal.
~ The money should be spent on the infrastructure because it is difficult to raise money for those types of things. 
~ It is less expensive to do the infrastructure all at one time.
~ Ms. Legner stated that the actual skate board park cost was $1.5M and the associated infrastructure was approximately $20M but the allocated portion was $1M so the 2008 estimate was $2.5M. That figure includes the allocated portion of the infrastructure. The estimate is based total development of the property. 
~ The Town has an approved sponsorship policy. Chair Done requested that this policy be included in the packet for the next meeting.
 ~ Grant money is a possible option.
~ James D. Kriegh and CDO Riverfront Park are 100% programmed so an area would have to be removed before something else could be added.
~ There is a parcel in James D. Kriegh Park between the portables, the field and the dog park. 
~ There is also a new parcel next to Basis Charter School with two acres. Ms. Legner offered to review the agreement and the restrictions on that property. 
~ The $250K for the Naranja Town Site will be discussed at the first Town Council meeting in September. Staff will email this information to the board.

Vince Trinidad with Metropolitan Tucson Convention and Visitors Bureau is working with staff to establish a date for the event. 

Chair Done suggested that the Town note the financial impacts that the event has on the Town so that future funding will be easier to obtain.

MOTION: A motion was made by Member Chatterton and seconded by Member Boelts to continue with the current Parks and Recreation Advisory Board Chair and Vice Chair serving in these positions until December 31, 2010.

MOTION carried, 7-0.

Item 9 was discussed during Item 8.

a.	CHAIR DONE - FINANCE AND BOND COMMITTEE

No report.

b.	VICE-CHAIR DELANEY - TOWN COUNCIL

Vice-Chair DeLaney stated that there were no issues pertaining to Parks and Recreation. He encouraged the board members to attend the upcoming study session to support the $250K for Naranja Park. 

c.	SUSANNAH MYERSON - PLANNING AND ZONING COMMISSION

No report.

d.	GREG ROBERTS - HISTORIC PRESERVATION COMMISSION

No report.

e.	KAREN CHATTERTON - DEVELOPMENT REVIEW BOARD

No report.

Ms. Legner stated that there is no new report.

At the last meeting, Member Chatterton had asked about the independent living residents on Lambert Lane. Multimodal Planner Nancy Ellis provided a written response which was distributed. 

~ The Town Council approved a feasibility study for the aquatics facility as part of the budget. The study will determine how to make it more of a competition site and an economic driver. A consultant should be selected by October.
~ This is the last week of summer camp. It was only held at one location this year and numbers have been low. Parent feedback will be reviewed in order to try to improve attendance next year.
~ Junior Golf begins next week. It is the department’s oldest program and has run for 15 years. It was started by Mike Wilson.
~ The Council approved a $650K match for a transportation enhancement grant for shoulders on Lambert Lane.
~ Money was removed from the Steam Pump Ranch budget for restoration and stabilization. $410K was removed and $301K was put back for the Pusch house and the Procter Leiber house. The rebid will take approximately three months.
~ The signage has been installed. The department received a call regarding the orientation of one sign.

Chair Done stated that she was interviewed to represent Oro Valley commission and board volunteers. It was done at James D. Kriegh Park which highlighted families using the playgrounds and illustrated the popularity of the park.

~ Skate park
~ Park facilities tour for the board, highlighting the new signs

Member Myerson, Member Scheuring and Member Roberts expressed interest in attending the conference. 

The next Parks and Recreation Advisory Board meeting will be on Tuesday, September 21, 2010 at 6:30 p.m. in the Hopi conference room.

Member Myerson will not be able to attend the next meeting.

MOTION: A motion was made by Vice-Chair DeLaney and seconded by Member Myerson to adjourn the meeting at 7:49 p.m.

Prepared by:


Danielle Tanner
Senior Office Specialist