Chair Scheuring called the meeting to order at 6:30 p.m.

PRESENT:

John Scheuring, Chair Sue Bishop, Member Mary Kay Durfee, Member Jack Stinnett, Member Clifton Wickstrom, Member

EXCUSED:

Karen Chatterton, Vice Chair John Hickey, Member

ALSO PRESENT: Ainsley Legner, Parks Recreation Library & Cultural Resources Director
Mary Snider, Town Council Member
Catherine Vorrasi, Interim Management Assistant

Chair Scheuring introduced archery advocate Hank Adair.

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MOTION: A motion was made by Member Bishop and seconded by Member Stinnett to approve the April 17, 2012 minutes as written.

MOTION carried, 5-0.

This item was tabled.

Chair Scheuring moved Item 7a to be discussed after Item 2.

a.	AQUATICS CENTER ENHANCEMENTS

Interim Management Assistant Catherine Vorrasi provided an update on fundraising approaches to meet the goal of $500,000:
     1) Naming rights for the facility - there has been no interest.
     2) Corporate sponsors.
     3) The Friends of the Pool campaign has brought in $4,550.

Parks Recreation Library & Cultural Resources Director Ainsley Legner explained that this donated money is for amenities not included in the project. She distributed the Council Communication to be presented to the Town Council on June 20, 2012 which includes costs and options. 

One challenge was that a greater pool depth was required than originally expected so the deck had to be raised more than anticipated. The contractors have been instructed to value engineer to reduce costs.

Member Bishop stated that she is looking to increase cultural and arts events in Oro Valley. A possible venue is the Riverfront Park amphitheatre. Ms. Legner stated that the Riverfront amphitheatre has a pad for a sound board and a temporary tent can be placed there but not a permanent structure because it is in a Pima County floodplain. It has electric services to support lighting and amplification. The process is to submit a proposal and special events application.

The group discussed options including a mobile stage and productions for children.

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This item was tabled.

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Member Durfee presented the following:
~ More fields are needed in Oro Valley due to the quantity of local soccer teams.
~ Amphi fields are heavily used, $10 per hour and can be difficult to obtain.
~ Economic benefits to adding fields include drawing tournaments.
~ Additional field options include coordinating an effort with Amphi School District for lighted fields at night, purchasing land for fields and developing Naranja Park.
~ The Master Plan for Naranja Town Site included four fields.
~ It would cost $2,830,000 to add the following to Naranja Park:
     - 1 multi-use field with lights ($210,000)
     - 3 soccer fields with lights ($630,000)
     - 3 ramadas and grassy area ($90,000)
     - 1 restroom, 1 concession and parking ($400,000)
     - Infrastructure: irrigation, electric and road ($1,330,000)
~ Funding options - Town of Oro Valley, local sports clubs, grants and donations.

MOTION: A motion was made by Member Stinnett and seconded by Member Bishop to recommend that the Parks and Recreation Department prepare an infrastructure budget for the earliest practical budget cycle to support three soccer fields and one multi purpose field at Naranja Park and that the Fields Subcommittee explore public and private funding for development of fields at Naranja Park.

MOTION carried, 5-0.

Ms. Legner reported that the Development and Infrastructure Services Department is conducting an inventory and assessment of all Town owned art (including Tenuous Refuge) this month. A qualified artist and staff will evaluate each piece and make recommendations for repairs and/or modifications which will be paid with art in-lieu fees. They will make their recommendation to this board in October.

b.	KEG GRANT PLAYGROUND INSTALLATION

Ms. Legner stated that the ribbon cutting event is complete. 

c.	RESTROOMS ON THE CDO LINEAR TRAIL AT STEAM PUMP RANCH

Ms. Legner reported on the following:
~ Restrooms have been ordered.
~ Staff is working on installing the water line.
~ The road is complete.
~ In the late summer/early fall, staff will begin accessibility from the trail.

d.	ARCHERY AT NARANJA PARK

Ms. Legner reported that the archery range was originally an east/west orientation but due to issues with the area being on a 404 wash managed by the Army Corps of Engineers and the fact that it faces the rising sun, it was decided that a north/south orientation would be better. This allows for a ramada, shooting towards the berm, parking and more lanes. Staff is considering restricting the hiking section on the berm. The plan was determined by the Development Infrastructure Services staff to be assessable, safe and good for long term success. 

Chair Scheuring pointed out that the proposed change in the fixed archery range will mean the blading of over twice the desert area than was illustrated in the initial proposal plan approved by the Town Council on January 4, 2012.

Staff is working on the construction and grading plans. State funding is anticipated on July 1, 2012 for the ramada. The project will move forward in the next six weeks.

Boards and Commissions day will be on Thursday, August 30, 2012 at the Talking Stick Resort in Scottsdale, Arizona.

Chair Scheuring reported that soccer organizations using the field at Riverfront Park ruin their soccer balls when they land in the surrounding prickly pear cactus. Ms. Legner responded that Parks staff is looking into installing screening on the railing and trimming the cactus.

No report.

~ Dog park
~ Fields space issue
~ Additional interpretive signs

The next meeting is tentatively scheduled for Tuesday, October 16, 2012.

MOTION: A motion was made by Member Bishop and seconded by Member Durfee to adjourn the meeting at 8:13 p.m.

MOTION carried, 5-0.

Prepared by:



Danielle Tanner
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 19th day of June 2012. I further certify that the meeting was duly called and held and that a quorum was present.