Chair Stinnett called the meeting to order at 5:39 p.m.

PRESENT:

Jack Stinnett, Chair Sue Bishop, Vice Chair Mary Kay Durfee, Member Dana Hallin, Member Valerie Pullara, Member

EXCUSED:

John Hickey, Member Clifton Wickstrom, Member

Also Present: Kristy Diaz-Trahan, Parks and Recreation Director
Mary Snider, Town Council Member

No speakers.

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MOTION: A motion was made by Member Hallin and seconded by Member Durfee to approve the June 18, 2013 minutes as written.

MOTION carried, 4-0.

Chair Stinnett explained that a fields study was conducted in June and Member Durfee has updated that study. Member Durfee introduced Oro Valley resident and Vice President of CDO Soccer Tim Johnson. She presented the following:
 - 1.8 million athletes visit Riverfront Park each year, but the fields need repair.
 - There are 106 teams with CDO and AYSO and each team practices twice a week; 11 soccer fields are needed just for CDO and AYSO.
 - Options include providing lights at Amphi Schools, purchase land and develop fields, or develop Naranja Park.
 - In 2012, this board made a motion to prepare an infrastructure budget to support three soccer fields and one multi-purpose field at Narnaja Park and resolved that the Fields Subcommittee explore funding for development at Naranja Park.
 - It will take many years for development of fields at Naranja Park.
 - There are critical shortages (statistics were provided).

Member Durfee recommended that the Parks and Recreation Advisory Board Subcommittee investigate installing lights for soccer fields at Wilson Middle School. Parks & Recreation Director Kristy Diaz-Trahan suggested meeting with the school and discussing options. She informed the board that there will be a special meeting in October for this board to attend with staff to discuss Naranja Park.  

The following individual spoke about the need for additional fields in Oro Valley:

Mr. Johnson discussed the revenue potential for Oro Valley, if large-scale tournaments were held in the Town.

Chair Stinnett suggested improving communications and partnering with Amphi School District to create positive outcomes.

Ms. Diaz-Trahan suggested that the "Grants, Partnerships & Ceremonies" subcommittee lead this project.

The following individual spoke about case study models:

Ms. Diaz-Trahan explained that the Town has an existing adopted Master Plan which needs to be updated. As we prepare for the Master Plan update, she requested direction from the board. The Town Council would like to see a feasibility study. 

Member Durfee stated that needs include safe, lighted places to play and venues that would bring in tournaments and revenues.

Ms. Diaz-Trahan stated that the next bond election may be deferred to 2015. 

Ms. Diaz-Trahan discussed the questions to be asked during the community survey and how the survey will be conducted. The commission discussed getting the word out about the survey. 

Chair Stinnett asked Ms. Diaz-Trahan to look into funding and seed money from other organizations.

a.	NARANJA PARK IMPROVEMENTS

Chair Stinnett, Member Pullara and Member Wickstrom met a couple of times and reviewed different structures that would involve the update of the Naranja Park plan. They shared their ideas with Ms. Diaz-Trahan and more will be determined after the community survey is complete. 

b.	TRAILS & SHARED USE PATHS

Chair Stinnett met with Pima County Bicycle Advisory Committee Member Adam Wade and they plan to provide input for the bike path update. Chair Stinnett has been taking pictures of bicycle paths, intersections and streets. He suggested that the Town restripe roads to make bike paths wider in order to achieve a gold or platinum level. 

The following individual spoke about bicycle paths in Oro Valley:

Oro Valley Resident and Pima County Bicycle Advisory Board Member Adam Wade

c.	RECREATIONAL PROGRAMMING AND ARTS

Vice Chair Bishop reported that she and Member Hallin met with staff and a member of the Historic Preservation Commission and discussed a performing arts theatre. The goal is to have something in place for the Town's fortieth birthday (April 26, 2014) for youth to perform a play. This would create excitement for the theatre and exposure for Steam Pump Ranch. Joyce Rychener is working to design and create the play.

d.	GRANTS, PARTNERSHIPS & CEREMONIES

Member Pullara discussed the option of starting a Friends of Oro Valley Parks 501(c)(3) organization because it would help with obtaining grant funding. She discussed some resources, which included the Oro Valley Community Foundation. Council Member Snider explained how the Foundation can hold and designate funds.

Chair Stinnett requested five grant opportunity suggestions from the Grants, Partnerships & Ceremonies subcommittee by the November meeting.

Ms. Diaz-Trahan stated that a Friends organization could exist as an independent organization without being a 501(c)(3) and could lobby, promote and seek funding.

Ms. Diaz-Trahan presented the Steam Pump Ranch rules and regulations and fee schedule. She explained that the fee schedule correlates with zones within the property.

MOTION: A motion was made by Member Durfee and seconded by Member Pullara to recommend the fee schedule to the Town Council for approval. 

MOTION carried, 5-0.

Ms. Diaz-Trahan reported on topics relating to the following:
 - Oro Valley Aquatic Center
 - Parks
 - Trails/Grants
 - Recreation
 - The September through December Program Guide
 - Bond Advisory Committee meeting

 No items.

The next Parks and Recreation Advisory Board meeting is scheduled for Tuesday, November 19, 2013.

MOTION: A motion was made by Vice Chair Bishop and seconded by Member Pullara to adjourn the meeting at 7:42 p.m.

MOTION carried, 5-0.

Prepared by:



Danielle Tanner
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 17th day of September 2013. I further certify that the meeting was duly called and held and that a quorum was present.