PRESENT:

Jack Stinnett, Chair Sue Bishop, Vice-Chair Dana Hallin, Member John Hickey, Member Valerie Pullara, Member Alison Sutton-Ryan, Member

EXCUSED:

Mary Kay Durfee, Member

Chair Stinnett called the meeting to order at 5:30 p.m.

ALSO PRESENT:
Kristy Diaz-Trahan, Parks & Recreation Director
Mary Snider, Town Council Liaison

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MOTION: A motion was made by Vice-Chair Bishop and seconded by Member Hickey to approve the November 19, 2013 minutes as written.

MOTION carried, 6-0.

Chair Stinnett welcomed Ms. Sutton-Ryan and the board members introduced themselves.

Parks & Recreation Director Kristy Diaz-Trahan reported that the Town has received two proposals for the update to the Programming & Concept Design Plan. The review team will evaluate the proposals and have a recommendation in February.

Ms. Diaz-Trahan reported that the groundbreaking is scheduled for January 27, 2014. The landscaping and electrical firms are on board and the RFP is out for the construction. There should be a construction professional selected in a few weeks.

The following individual discussed the Master Plan Update in relation to the Naranja Park project:

Oro Valley Resident Bill Adler

Chair Stinnett reviewed the soccer tournaments held in the Tucson area and opportunities that exist for tournaments at Naranja Park:
- There are four major tournaments in the area and these soccer groups are interested in holding tournaments at Naranja Park.
- Most tournaments nearby need additional sites near hotels and services. 
- Once we have four quality fields, we are a credible site. At eight fields we can become the #2 site for each tournament.

Chair Stinnett discuss the statistical information from his economic model for a two-day soccer tournament. This includes number of visitors per team and dollars spent per day.

Chair Stinnett suggested that the Town look for opportunities for cost savings, donations, or other efficiencies, as they build the site. Four fields (2 lit, 2 unlit), would increase interest for tournaments at Naranja Park.

Chair Stinnett stated that there has been construction on La Cholla, north of Glover and south of Tangerine, and we will need a shared use path connector to access Wilson School from the north. There will be a shared-use path with the Tangerine Road update.

Vice-Chair Bishop reported that she has been talking to the community and she will be starting a focus group in Oro Valley to create more interest in performing arts and theatre. Member Pullara recalled Vice-Chair Bishop's idea of using vacant store fronts to show art. These "pop up galleries" would be very beneficial. Member Hallin added that a program could be done in tandem with the Town's birthday. 

Vice-Chair Bishop explained that it is difficult to target grants unless the needs are specific. She has a list of potential grants, including field grants. Chair Stinnett suggested that this subcommittee meet with Multimodal Planner Nancy Ellis. Member Hallin suggested looking into opportunities such as grass seed research, new types of watering systems and other separate components of a soccer field.

Ms. Diaz-Trahan provided program updates relating to the following areas:
  - Aquatics
  - Parks
  - Trails/Grants
  - Recreational & Cultural Programming
  - Other:
     - Winter Program Guide 
     - Naranja Park Phase 1 
     - Naranja Park Master Plan Update
     - Fiscal Year 2014/2015 Budget

Chair Stinnett thanked Commissioner Pullara for her service on the Parks & Recreation Advisory Board. Member Pullara has to resign from the Board since she will be moving out of the Town of Oro Valley.

 No items were discussed.

MOTION: A motion was made by Member Hickey and seconded by Vice-Chair Bishop to approve the next Parks & Recreation Advisory Board meeting date of February 18, 2014.

MOTION carried, 6-0.

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Council Member Mary Snider presented the following:
- This update is required by state law every 10 years. 
- The survey is designed to elicit feedback from the community to form our future.
- She distributed cards with survey information and requested the members participate and share this information.
 
Conservation & Sustainability Administrator Bayer Vella presented the following:
- The process will take three years.
- The General Plan will go to the voters in November 2016.
- Project phases are called: "Let's Talk" (soliciting communication), "Let's Think" (committees and boards create policies) and "Do it! Make it so" (community outreach).
- YourVoice.com currently has 251 registered participants.
- Topics include Parks & Recreation facilities/services, water management, public safety, natural resources, land use and traffic.

The Board Members filled out Post It notes answering the following questions:
 1) What are the things you value about living in Oro Valley?
 2) What do you think are some of the biggest challenges facing Oro Valley in the next ten years?
 3) What kind of community should Oro Valley be? What should it be known for?

Mr. Vella reviewed the following:
- A phone survey was done to cast a wider net of participants.
- 2013 key values were compared to those from 2002.
- Top concerns include accessibility to services, rapid growth and traffic.
- Top challenges include traffic, land management and maintaining a low crime rate.
- Qualities that describe Oro Valley's future included low crime, natural beauty, family-friendly community and quality schools.
- New areas of attention are family friendly, green building, renewable energy, commercial versus residential development and annexation.
- Survey closes on February 9, 2014.

MOTION: A motion was made by Chair Stinnett and seconded by Vice-Chair Bishop to adjourn the meeting at 7:09 p.m.

MOTION carried, 5-0.

Prepared by:



Danielle Tanner
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 21st day of January 2014. I further certify that the meeting was duly called and held and that a quorum was present.