MINUTES
ORO VALLEY PARKS & RECREATION ADVISORY BOARD
REGULAR SESSION
Hopi Conference Room
11000 N. La Canada Drive
ORO VALLEY, ARIZONA 85737
Tuesday, December 9, 2014
Chair Stinnett called the meeting to order at 5:33 p.m.
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PRESENT: |
Jack Stinnett, Chair
Sue Bishop, Vice Chair
Sarah Corning, Member
Dana Hallin, Member
Alison Sutton-Ryan, Member
Adam Wade, Member
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| EXCUSED: |
John Hickey, Member
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ALSO PRESENT:
Mary Snider, Town Council Member
Greg Caton, Town Manager
Kristy Diaz-Trahan, Parks & Recreation Director
Stacey Lemos, Finance Director
Nancy Ellis, Multimodal Planner
Robert Feltes, Oro Valley Little League President
Stephanie Mustain, Oro Valley Little League Registrar
Will McKay, Oro Valley Little League
Donald McGann, McGann & Associates Principal, Project Manager, Landscape Architect
Darlene Showalter, McGann & Associates Project Manager,
Landscape Architect
Frank Slingerland, BWS Architects Design Principal
discussed concerns with motorized vehicle access and lack of signage on Trail #180, known as the WAPA Line Trail, located behind his home.
discussed several concerns with vehicle and public access on Trail #180. Concerns include sound, privacy, vandalism, safety and dust.
discussed the need for additional financial research prior to the Town's purchase of the El Conquistador Country Club and golf amenities.
discussed concern regarding the Town's purchase of the El Conquistador Country Club relating to accountability and audit requirements for the Town and Troon.
spoke in support of the Town's purchase of the El Conquistador Country Club and golf amenities, as a long standing Country Club member.
MOTION: A motion was made by Vice Chair Bishop
and seconded by Member Wade to approve the September 16, 2014 minutes as written.
MOTION carried, 6-0.
Oro Valley Little League President Rob Feltes introduced Fields Committee Member Will Mckay and Registrar Stephanie Mustain. Mr. Feltes presented the following:
- Organization information, mission and team name change
- Their territory
- Growth and participation
- Current facility limitations
- Field usage and needs
- Return on investment
- Future - working together
Parks & Recreation Director Kristy Diaz-Trahan discussed the Town Council's request for this board to look at utilization of existing facilities. The board reviewed the draft Strategic Facilities Plan prepared by Multimodal Planner Nancy Ellis. Ms. Diaz-Trahan requested one board member work with Ms. Ellis to further develop this plan to be reviewed/approved at the January Parks & Recreation Advisory Board meeting. All traditional parks will include all fundamental amenities, community pieces and sports areas that will be clustered-based on large user groups.
The board discussed the draft plan.
MOTION: A motion was made by Chair Stinnett
and seconded by Vice Chair Bishop to recommend Alison Sutton-Ryan work with Ms. Diaz-Trahan and Ms. Ellis to take this draft Strategic Facilities Plan to a finished project and bring it back to the Parks & Recreation Advisory Board for review.
MOTION carried, 6-0.
The board members and staff discussed the following:
- Tourism component
- Historic and cultural components
- Equestrian area at Riverfront Park use/repurpose opportunity
- Steam Pump Ranch cultural gatherings
- Partnership with Children's Museum
MOTION: A motion was made by Chair Stinnett
and seconded by Member Wade that this board approve the draft Parks & Recreation Strategic Facilities Plan as presented tonight by the Town's Parks & Recreation Director.
MOTION carried, 6-0.
Don McGann and Darlene Showalter of McGann and Associates, along with Frank Slingerland of BWS Architects, presented the current update plan. Mr. McGann reviewed the following proposed park elements:
- Tennis courts (removed)
- Multi-sport fields
- Outdoor performance area
- Recreational facilities
- Office and storage facilities
- Baseball complex
- Group use area
- Trails system and walkways
- Bike/skate park
Mr. McGann explained the design and multi-purpose capacity of the proposed event center.
The Parks and Recreation Advisory Board discussed the Master Plan.
MOTION: A motion was made by Chair Stinnett
and seconded by Vice Chair Bishop that the Parks and Recreation Advisory Board approve the Naranja Park Update build out concept, as recommended by the update team in tonight's presentation.
MOTION carried, 6-0.
Chair Stinnett called a two minute recess.
Town Manager Greg Caton explained the Town of Oro Valley's opportunity to acquire an existing facility to allow for an immediate community and recreation center. The Hilton El Conquistador Hotel will be sold to a new owner (HSL) in mid-December and the new owner is interested in selling the Country Club to the Town of Oro Valley. This opportunity will add tennis facilities, a community and recreation center and 45 holes of golf. This project addresses need for a community and recreation center outlined in the statistically valid survey.
Staff provided the following information:
- Ms. Diaz-Trahan reviewed the property details
- Finance Director Stacey Lemos reviewed the acquisition details, management and operation plan
- Mr. Caton discussed the capital needs and timeline
- Mr. Caton addressed public concern about the golf course
Discussion ensued amongst the board members and staff regarding the proposed acquisition.
MOTION: A motion was made by Chair Stinnett
and seconded by Vice Chair Bishop that the Parks and Recreation Advisory Board approve the Town proposal to buy the El Conquistador golf courses, tennis courts and recreational facilities to provide residents with a recreational center.
Discussion ensued about the golf course portion of the purchase.
MOTION failed, 4-2 with Chair Stinnett opposed, Members Corning, Sutton-Ryan and Wade abstained and Vice-Chair Bishop and Member Hallin in support.
MOTION: A motion was made by Member Sutton-Ryan
and seconded by Member Wade to Amend the motion to support the acquisition of the recreation and fitness amenities and not the golf course portion.
MOTION carried, 5-1 with Vice Chair Bishop opposed.
Ms. Diaz-Trahan announced the following:
- Grand opening will be on March 14, 2015.
- Staff is installing fences around the dog park and south side of the soccer fields.
- Asphalt parking lot completion is anticipated by January.
- Modular unit from Canyon Del Oro High School will be moved to the property and will include restrooms and space for staff.
- Remainder of a grant from Arizona Game & Fish for the archery park will be used for shade structures on the shooting range.
No report.
Ms. Diaz-Trahan said Lizard Park is the staging area for the storm clean up and the Development & Infrastructure Services department is working on cleaning the area.
Member Wade discussed the results from the bike count and data received from the Pima Association of Governments. He reviewed the road construction projects which include bike path improvements.
Member Sutton-Ryan said she has had feedback and observation about using multi-sports in one field. She has noticed at James D. Kriegh that soccer has not ended and softball is starting practice and there are safety concerns.
Member Bishop relayed that theater groups she has spoken to desire a performing arts center in Oro Valley.
Ms. Bishop discussed projects by the Youth Advisory Council. They are excited about the idea of having a community center.
No additional assignments discussed.
Ms. Diaz-Trahan announced upcoming meetings and events.
Ms. Diaz-Trahan thanked Member Hallin and Member Hickey for their dedication to the board.
| 10. |
FUTURE AGENDA ITEMS (THE PARKS & RECREATION ADVISORY BOARD MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS. DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION.) |
- Strategic Facilities Plan (January)
- Naranja Master Plan Update
- Election of Chair and Vice-Chair
- Trail #180 (WAPA) concerns
| 11. |
SCHEDULING OF NEXT PARKS & RECREATION ADVISORY BOARD MEETING TENTATIVELY FOR TUESDAY, JANUARY 20, 2015 - DISCUSSION AND POSSIBLE ACTION |
No discussion.
ADJOURNMENT
MOTION: A motion was made by Chair Stinnett
and seconded by Member Wade adjourn the meeting at 9:35 p.m.
MOTION carried, 6-0.
Prepared by:
Danielle Tanner
Senior Office Specialist
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 9th day of December, 2014. I further certify that the meeting was duly called and held and that a quorum was present.