MINUTES
ORO VALLEY PARKS & RECREATION ADVISORY BOARD
REGULAR SESSION
Hopi Conference Room
11000 N. La Canada Drive
ORO VALLEY, ARIZONA 85737
 
Tuesday, September 22, 2015
 
CALL TO ORDER AT OR AFTER 6:15 PM

Chair Wade called the meeting to order at 6:17 p.m.

ROLL CALL

Vice Chair Joe Winfield resigned effective 9/22/2015

PRESENT:
Adam Wade, Chair
Sarah Corning, Member
Thomas Carle, Member
Betty Danker, Member
Alison Sutton-Ryan, Member

EXCUSED: Sue Bishop, Member

Staff Present:
Joe Andrews, Chief Civil Deputy Town Attorney
Kristy Diaz-Trahan, Parks and Recreation Director
Mary Snider, Town Councilmember

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Parks & Recreation Advisory Board on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Parks & Recreation Advisory Board may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

Oro Valley Resident John Spiker discussed Trail #180. He handed out maps to the board members and reviewed Oro Valley's current maps. He would like the Town of Oro Valley to update their trail system to show that this trail exists and recognize the connection into Marana's trail system.

1.

REVIEW AND/OR APPROVAL OF JUNE 30, 2015 REGULAR SESSION MINUTES


Click here for draft minutes

MOTION: A motion was made by Member Danker and seconded by Member Sutton-Ryan

to approve minutes without any changes.


MOTION carried, 5-0.

2.

PARKS AND RECREATION ADVISORY BOARD TRAIL CLEAN-UP - DISCUSSION AND POSSIBLE ACTION


Parks and Recreation Director Kristy Diaz-Trahan stated the board had adopted a trail located west of the Parks and Recreation Office at 680 W. Calle Concordia. A date is chosen annually to clean up the trail. Chair Wade agreed to continue this tradition. A few evening dates will be sent electronically to the board to select from and a date will be scheduled.

3.

DISCUSSION REGARDING SEVEN (7) ACRE PARK IN THE VICINITY OF RANCHO VISTOSO BLVD AND FUTURE EXTENSION OF MOORE ROAD - DISCUSSION AND POSSIBLE ACTION


Ms. Diaz-Trahan relayed the applicant was not ready for the presentation.

MOTION: A motion was made by Member Danker and seconded by Member Carle to continue this item to the November agenda.

MOTION carried, 5-0.

4.

APRA CONFERENCE HIGHLIGHTS - DISCUSSION


Chair Wade asked each board member to share what they had learned at the conference. Parks and Recreation Director Kristy Diaz-Trahan stated that overall the conference went very well. Ms. Diaz-Trahan relayed the conference is being built for next year and is looking for feedback and criticism to make improvements. The board provided additional feedback. Ms. Diaz-Trahan also talked about her experience at the recent National Recreation and Park Association (NRPA) Annual Conference.

5.

COMMUNITY AND RECREATION CENTER - UPDATE AND DISCUSSION


Ms. Diaz-Trahan provided a summary overview of the Community and Recreation Center.
Highlights include:
-Total of 989 memberships, including golf
-Something special planned to celebrate the 1,000th member
-A Lobby grand reopening on September 25
-The summer drive-in movie at the driving range was a huge success; the next movie will be October 30 in conjunction with the Spooktacular Event
-The summer camp average was 98 kids (a huge increase)
-The free lecture series during the summer went over very well
-The group fitness classes have increased
-The restaurant is now open Thursday and Friday nights for dinner
- A concert series is starting October 15, with evening meal matching genre of music
Ms. Diaz-Trahan also reviewed several capital items: a grand reopening of the restaurant, the next section of work will be the ADA accessibility,  new mats at the golf course driving range and Pusch Ridge course will convert to PX9 with cutting edge activities opening October 24.

6.

BOARD REPORTS (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Mr. Joe Andrews stated the agenda items are fairly generic and need to be more specific per the open meeting law. He will review future agendas prior to posting. Board Members will need to provide more detailed descriptions so the public has more information on what is to be discussed.

A.

PARKS


Member Corning observed Greenock Park was being cleaned today. 

B.

TRAILS


No report.

C.

BIKE AND MULTI-USE PATHS


No report.

1.

BIKE/WALK TO SCHOOL DAY


Chair Wade discussed this countywide program and said he will work with the clerk to send out more information. It is successfully growing in numbers throughout the Tucson/Pima County area.

2.

BIKE AMBASSADOR OUTREACH PROGRAM


Chair Wade stated he has been working with Nancy Ellis of the Oro Valley Parks and Recreation Department and Pima County on the Bike Ambassador Program. He inquired about setting up a tent for training at the Saturday Farmer's Market at Steam Pump Ranch.

3.

ANNUAL BIKE COUNT


Chair Wade explained the Pima County Association of Governments (PAG) holds this event each October. It is historical data and is very useful in writing grants, asking for funding and showing growth. Last year, the Parks and Recreation Advisory Board supported the event. Chair Wade is working on adding new locations and will send out more information for volunteer opportunities to help with the counts.

D.

SPORTS AND PROGRAMMING


Chair Wade stated soccer fields are getting used a lot.

E.

ARTS AND ORO VALLEY YOUTH ADVISORY COUNCIL


Member Bishop sent an electronic report which Ms. Diaz-Trahan read to the board. Highlights include:
- The 2015-16 YAC (Youth Advisory Council) representing Ironwood Ridge, CDO and Basis has begun a new year and have chosen their board
- Have started events working with seniors
- Started planning for the next teen field day in April
- Will continue the dive-in movies at the Oro Valley Aquatic Center
- Members of YAC attend various community meetings to represent what is happening in our town. They also attend events to support, keep themselves informed as well as offering input.

F.

FACILITIES (ORO VALLEY AQUATIC CENTER AND ORO VALLEY COMMUNITY AND RECREATION CENTER)


No report.

7.

DIRECTOR’S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Diaz-Trahan reviewed events that occurred since the last Parks and Recreation Advisory Board meeting.
Highlights include:
- Put Me In Coach
- The drive-in movie at the Community and Recreation Center and the dive-in movie at the Oro Valley Aquatic Center
- Sporting events such as the All-Star Championship, State Championship, and Patriot swim meet
- Held first wedding event held at Steam Pump Ranch
- Celebrated the protective cover installed as part of the preservation project at Steam Pump Ranch
Upcoming events to include:
- Find your Fins event
- OV Sprint Triathlon
- Oktoberfest
- Pusch X9
- Spooktacular Event
- Doggie Dash and Dawdle and dog agility regional championship
- Annual Heritage Harvest Festival
- Women's golf association tournament
Ms. Diaz-Trahan also provided an update on general projects, such as:
- Naranja Park restrooms
- Stabilization work at Steam Pump Ranch
- Archery Range water fountain, seating, racks
-  Honeybee trail system trail markers and signage and kiosk Eagle Scout Project
- Overseeding at Naranja  and Riverfront parks
- The new monument sign for James D. Kreigh Park and the Oro Valley Aquatic Center
- Lighting in the east parking lot at the Oro valley Aquatic Center
Other miscellaneous updates included:
- Town webpage webpage is more robust
- Naranja Park quail family art
- The Pima County Bond Election in November
- The Town Council approved 8.8 acres land adjacent to James D. Kreigh Park and the plan will be shared at the next meeting
- The Parks and Recreation administrative offices are moving to the Community and Recreation Center by the end of the year

8.

FUTURE AGENDA ITEMS (THE PARKS & RECREATION ADVISORY BOARD MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS. DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION.)


Future agenda items to be discussed: the CDO path that now runs under La Canada for bike use, bond discussion, Trail #180, reviewing the past year and setting goals for next year, the James D. Kreigh conceptual plan, the Your Voice, Your Future project, current field use discussion, an inclusive playground, participating in the Planning & Zoning meetings, and agenda item management.

9.

SCHEDULING OF NEXT PARKS & RECREATION ADVISORY BOARD MEETING TENTATIVELY FOR TUESDAY, NOVEMBER 17, 2015 - DISCUSSION AND POSSIBLE ACTION


The meeting will be on November 17. The start time will been changed to 6 p.m.


ADJOURNMENT

MOTION: A motion was made by Member Carle and seconded by Member Sutton-Ryan To adjourn meeting at 7:54pm


MOTION carried, 5-0.