MINUTES
ORO VALLEY PARKS & RECREATION ADVISORY BOARD
REGULAR SESSION
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
ORO VALLEY, ARIZONA 85737
 
Tuesday, February 16, 2016
 
CALL TO ORDER AT OR AFTER 6:00 PM

Chair Wade called the meeting to order at 6:01 p.m.

ROLL CALL

PRESENT:
Adam Wade, Chair
Tim Overton, Member
Ellen Guyer, Member
Thomas Carle, Member
Sarah Corning, Member
Betty Danker, Member
Alison Sutton-Ryan, Member

OTHER STAFF PRESENT:
Kristy Diaz-Trahan, Parks & Recreation Director
Mary Snider, Town Councilmember

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Parks & Recreation Advisory Board on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Parks & Recreation Advisory Board may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers present.

1.

REVIEW AND/OR APPROVAL OF NOVEMBER 17, 2015 REGULAR SESSION MINUTES


November 17, 2015 session minutes

MOTION: A motion was made by Member Sutton-Ryan and seconded by Member Guyer to approve the November 17, 2015 meeting minutes as written.

MOTION carried, 7-0.

2.

WELCOME NEW MEMBERS, ELLEN GUYER AND TIM OVERTON


Chair Wade welcomed the two new members. Kristy Diaz-Trahan, Parks and Recreation Director and the board members each introduced and gave a brief overview of themselves.

3.

ELECTION OF PARKS AND RECREATION ADVISORY BOARD CHAIR


MOTION: A motion was made by Member Carle and seconded by Member Corning to re-elect Adam Wade as Chair. Chair Wade accepted nomination.

MOTION carried, 7-0.

4.

ELECTION OF PARKS AND RECREATION ADVISORY BOARD VICE-CHAIR


MOTION: A motion was made by Member Corning and seconded by Member Danker to elect Alison Sutton-Ryan for Vice Chair. Member Sutton-Ryan accepted nomination.

MOTION carried, 7-0.

5.

DISCUSSION REGARDING THE ROLE OF THE PARKS AND RECREATION ADVISORY BOARD AS IT PERTAINS TO SEEKING OUT FUNDING SOURCES


Ideas for seeking funding resources for the master plan at Naranja Park were discussed, especially the need for two more fields. Kristy Diaz-Trahan, Parks and Recreation Director, clarified that this is a brainstorming discussion; it is not the role or the responsibility of the board to perform the fundraising, but to provide advisory information to staff. Suggestions included a non-profit 501C3 Friends of Oro Valley Parks and Recreation, team organizations to donate with a corporate sponsor to match funds and a website for the public to make donations. A member of the board should take the lead and work with Ms. Diaz-Trahan; Members Sutton-Ryan and Overton both volunteered. The town manager and town council must approve the recommendation/direction the board would like to pursue.

6.

PRESENTATION AND DISCUSSION OF PRELIMINARY RESULTS OF THE FIELD USE SURVEY


Field Use Survey - Preliminary Results

Chair Wade discussed the results of the survey sent out to the power user groups of the field usage. The groups meet with Ms. Diaz-Trahan regularly. The results include feedback from both AYSO and CDO soccer teams, OV Dolphins football and FastPitch softball. In summary, need more fields at Naranja Park, the current fields are overused, and some teams are moving out of Oro Valley due to lack of space.

7.

REVIEW AND DISCUSSION AS TO HOW THE PARKS AND RECREATION ADVISORY BOARD WOULD LIKE THE ORO VALLEY TRAILS TASK FORCE REPORT TO BE UPDATED


2010 Trails Task Force Update

The Trails Task Force Report was briefly explained and outlined. Discussion around if it was worth completely revamping or just updating. Some concerns raised were the budgetary concerns for updating and/or completely overhauling, needed signage for trails, the trails maps do not encompass bike options, there are too many separate reports, and the Town should better promote what it has to offer as a majority of the community are unaware of all the trails.

8.

DIRECTOR’S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Diaz-Trahan reported that more connectivity of the CDO multi-use path has been completed. A hawk signal will be installed where the path crosses Overton Rd. Trail 180 project (WAPA easement trail) has been successfully completed. The restrooms at Naranja Park are now open. The remainder of Parks and Recreation staff at 680 W. Calle Concordia is scheduled to move to Naranja Park offices at the end of the month. Parks and Recreation maintenance team now falls under Development and Infrastructure Services Department. She highlighted events since last meeting and provided an update of upcoming events.

9.

FUTURE AGENDA ITEMS (THE PARKS & RECREATION ADVISORY BOARD MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS. DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


- Therapeutic playground equipment in Oro Valley parks
- How PRAB can work with and support the zoning board
- Bosque Park name
- Update on Greenock Trail
- Trail signage plan
- Move forward with a direction of funding sources
- Power User Group report update
- Private/public partnerships

ADJOURNMENT

Chair Wade adjourned the meeting at 8:58 p.m.

Prepared by:


Jeanna Ancona
Senior Office Specialist
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 16th day of February, 2016. I further certify that the meeting was duly called and held and that a quorum was present.