MINUTES
ORO VALLEY PARKS & RECREATION ADVISORY BOARD
REGULAR SESSION
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
ORO VALLEY, ARIZONA 85737
 
Tuesday, October 15, 2013
 
CALL TO ORDER AT OR AFTER 5:30 PM

Chair Stinnett called the meeting to order at 5:30 p.m.

ROLL CALL

PRESENT:
Jack Stinnett, Chair
Mary Kay Durfee, Member
Dana Hallin, Member
John Hickey, Member
Valerie Pullara, Member
Clifton Wickstrom, Member

EXCUSED: Sue Bishop, Vice Chair

ALSO PRESENT:
Greg Caton, Town Manager
Kristy Diaz-Trahan, Parks & Recreation Director
Paul Keesler, Development Infrastructure Services Director and Town Engineer
Stacey Lemos, Finance Director
Mary Snider, Town Council Member

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Parks & Recreation Advisory Board on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Parks & Recreation Advisory Board may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

1.

NARANJA PARK UPDATE - DISCUSSION AND POSSIBLE ACTION


The board members and staff introduced themselves.

Town Manager Greg Caton provided the following background information:
 - Parks & Recreation Advisory Board Members had approached Mr. Caton and former Parks & Recreation Director Ainsley Legner after their June 19, 2012 meeting with information regarding field needs at Naranja Park. 
 - Another group of involved citizens had brought forward the issue of dog park needs at the January 10, 2012 Parks & Recreation Advisory Board meeting.
 - This project committee was formed to review the possibility of obtaining facilities. The project committee includes Development Infrastructure Services Director and Town Engineer Paul Keesler, Finance Director Stacey Lemos, Parks & Recreation Director Kristy Diaz-Trahan and Town Manager Greg Caton. 

Mr. Caton stated that the project is 80% infrastructure and 20% park improvements.

Mr. Keesler reviewed the infrastructure:
 - One of the challenges was the rough terrain. A preliminary study was done for the best portion of the site and it was determined to do the grading in segments. Grading the first 26 acres will cost $300,000.
 - Utilities were resolve by working with Tucson Electric Power and connecting to an existing power cabinet off Monterra Vista. Tucson Electric Power will pay for part of the connection and for the transformer.
 - The Water Utility Department would bring in a domestic line for drinking and a reclaimed line for fire and irrigation, so it is only an infrastructure cost to the Town (no impact fees).

Ms. Diaz-Trahan commented that the two multi-sport fields would be lit with lines prepared for future lighting. The land would be graded built in response to the Master Plan Update. Amenities would include two multi-purpose fields, a dog park and parking. Portable toilets would be available for now. 

 Ms. Lemos explained the funding opportunities:
 - The Town can cash fund the entire cost of the project which is $2.3 million dollars without issuing bonds or going into debt.
 - $1.4 million can be funded from the Town's general fund cash reserves (contingency reserves), $197,000 can be funded from the general fund which was savings from transferring library operations to Pima County. Parks & Recreation impact fee funds would account for $250,000. The remaining funds would come from bed tax contingency reserves.
 
Member Pullara discussed opportunities for donated funds or grants. 

Mr. Caton added that there would be a conduit near the reclaimed water line to serve future information technology needs. This project would be a community benefit and an economic engine for the community. The Youth Advisory Committee will provide their input on this project prior to the recommendation going to the Town Council for approval on November 6, 2013 for authorization for the $2.3 million funding and ongoing operation costs of $125,000 annually. The schedule would be to get the turf in the ground by spring and look for completion by January 1, 2015. Ms. Diaz-Trahan added that future design would be done after receiving public input.

MOTION: A motion was made by Member Wickstrom and seconded by Member Hickey to support the proposed plan.

MOTION carried, 6-0.

2.

DIRECTOR’S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


No report.

3.

FUTURE AGENDA ITEMS (The Parks & Recreation Advisory Board may bring forth general topics for future meeting agendas. Discussion must be limited to information and clarification)


 - Pima County Bicycle Advisory Committee Member Adam Wade will provide an update on bicycling and multi-use paths.
 - Principal Planner Bayer Vella will provide a presentation on the general plan project.

4.

SCHEDULING OF NEXT PARKS & RECREATION ADVISORY BOARD MEETING TENTATIVELY FOR TUESDAY, NOVEMBER 19, 2013 - DISCUSSION AND POSSIBLE ACTION


No report.

ADJOURNMENT

MOTION: A motion was made by Member Wickstrom and seconded by Member Hallin to adjourn the meeting at 6:24 p.m.

MOTION carried, 6-0.

Prepared by:



Danielle Tanner
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 15th day of October 2013. I further certify that the meeting was duly called and held and that a quorum was present.