MINUTES
ORO VALLEY PARKS & RECREATION ADVISORY BOARD
REGULAR SESSION
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
ORO VALLEY, ARIZONA 85737
 
Tuesday, February 16, 2010
 
STUDY SESSION AT OR AFTER 5:30 PM

CALL TO ORDER: 5:38 p.m.

ROLL CALL

PRESENT:
Lyra Done, Chair
Bob DeLaney, Vice-Chair
Karen Chatterton, Member
Susannah Myerson, Member
Greg Roberts, Member
John Scheuring, Member
Ali Boelts, Member

Also Present:     Ainsley Legner, Parks & Recreation Director
                      Lynanne Dellerman, Recreation Manager   
                      Nancy Ellis, Multimodal Planner
                      James Gardner, Parks Manager

1.

FUNDING PRIORITIES FOR PARKS AND RECREATION DEPARTMENT - DISCUSSION


The Parks & Recreation managers discussed their positions and various budgetary concerns. Discussion followed regarding: 
 ~ Heavily subsidized programs could be cut for budgeting purposes.
 ~ The Recreation Division is subsidized. 
 ~ The Trails Division includes the Multimodal Planner salary and a small amount of money for programs such as El Tour de Tucson. Other responsibilities include securing grants and regional funding.
 ~ Parks and Recreation Director Ainsley Legner recognized Multimodal Planner Nancy Ellis for obtaining $500,000 in funding this year. 
 ~ Parks Manager James Gardner explained the duties and responsibilities of the Parks Division. Last year, the parks division cut the maintenance budget by 25%. The biggest expenses in this division are electricity and irrigation. They plan to cut back on irrigation for the non-field areas. 
 ~ Ms. Legner stated the pool is open all year with two week-long breaks in the spring and fall.  There are 120,000 user trips to the pool each year.  Rates for lane rental were increased by 100%. Pool usage has not reduced since this increase. The Town Council has indicated that the department should aim for the highest level of cost recovery. 
 ~ On March 31, 2010, the department will meet with the Town Council to review the budget. The Council had indicated at the retreat that they would like to see reductions in recreation, aquatics, and parks. 
  ~ Ms. Legner reviewed the department prioritization chart.

ADJOURNMENT

MOTION: A motion was made by Member Chatterton and seconded by Vice-Chair DeLaney to adjourn the study session at 6:24 p.m.

MOTION carried, 7-0.

REGULAR SESSION AT OR AFTER 6:30 PM

CALL TO ORDER:   At 6:33 p.m.

ROLL CALL

PRESENT:
Lyra Done, Chair
Bob DeLaney, Vice-Chair
Karen Chatterton, Member
Susannah Myerson, Member
Greg Roberts, Member
John Scheuring, Member
Ali Boelts, Member

Also Present:     Ainsley Legner, Parks & Recreation Director
                       Nancy Ellis, Multimodal Planner

CALL TO AUDIENCE - No speakers.

1.

APPROVAL OF JANUARY 19, 2010 STUDY SESSION AND REGULAR SESSION MINUTES


MOTION: A motion was made by Vice-Chair DeLaney and seconded by Member Myerson to approve the January 19, 2010 study session and regular session minutes.

MOTION carried, 7-0.

2.

UPCOMING MEETING ANNOUNCEMENTS


 ~ Deadline for agenda items and materials for the March 16, 2010 Parks and Recreation Advisory Board meeting are due on March 3, 2010.
 ~ Next Parks and Recreation Advisory Board meeting is March 16, 2010.
 ~ Oro Valley Parks and Recreation Fair will be on April 24, 2010 at James D. Kriegh Park from 9:30 a.m. - 2:00 p.m.

3.

PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT


No report.

4.

BIKE/PED REPORT UPDATE - DISCUSSION


Multimodal Planner Nancy Ellis presented the following:
 ~ The updated plan includes phase 1 of the CDO Linear Park and the installation of new bike lanes along La Canada, La Cholla, and Vestar.
 ~ Once the section from Vestar to CDO is complete, it will be 6.5 miles.
 ~ A Transportation Enhancement Grant was obtained and the contractor will be approved later this spring. The project should be complete in the next three years.

5.

TRAILS REPORT UPDATE - DISCUSSION


Nancy Ellis presented the bi-annual trails update:
 ~ This update overlaps with the bike/ped report because some trails are bikeways.
 ~ The Annual National Trails Day event is included.
 ~ The trail signage will be coming in soon and the parks staff will install them along CDO, West Lambert Lane and James D. Kriegh Park.
 ~ We will be looking for additional funding for signs for the more primitive trails.

6.

UPDATE ON DEVELOPMENT REVIEW COMMITTEE MEETINGS - DISCUSSION


Nancy Ellis reported that TEP has proposed to put overhead electric lines along Tangerine between La Cholla and La Canada. She had commented during that meeting that there needs to be sufficient room in case there is a new shared use path on that section. Karen Chatterton stated that the Town Code states that electric lines should be undergrounded.

7.

FUNDING PRIORITIES FOR PARKS AND RECREATION DEPARTMENT - DISCUSSION AND POSSIBLE ACTION


Call to Audience:
Oro Valley resident Bill Adler gave his recommendations regarding prioritization and obtaining funding by selling and developing the West Lambert Lane Park.

Karen Chatterton and John Scheuring stated that the West Lambert Lane Park should not be sold or developed and instead should be protected.

8.

UPDATE ON INTERPRETIVE SIGNAGE FOR ORO VALLEY PARKS - DISCUSSION


Mr. Scheuring reported that the signs should arrive soon.

9.

BOARD AND COMMISSION LIAISON REPORTS


a. CHAIR DONE - FINANCE AND BOND COMMITTEE

The Finance and Bond Committee met in the end of January and reviewed the budget for the first six months of the year.

b. VICE-CHAIR DELANEY - TOWN COUNCIL

No report.

c. SUSANNAH MYERSON - PLANNING AND ZONING COMMISSION

No report.

d. GREG ROBERTS - HISTORIC PRESERVATION COMMISSION

They are continuing to work on their cultural resource inventory and they are planning to go to a state conference in Flagstaff.

e. KAREN CHATTERTON - DEVELOPMENT REVIEW BOARD

The link was broken on the website and she was unable to listen to the meeting.

10.

PARKS & RECREATION DIRECTOR’S REPORT


Ms. Legner reported on the following:
 ~ Mason Volz in the Parks Division achieved a pest control applicator license to handle bee problems.
 ~ She offered to review the proposed budget schedule with Chair Done.

11.

PARKS & RECREATION ADVISORY BOARD CHAIR REPORT


No report.

12.

FUTURE AGENDA ITEMS


Chair Done stated that the Planning and Zoning Department has a work plan and they have discussed conducting a recreation code update. Planning & Zoning Director Paul Popelka will work with the board on this issue. This will be on the next agenda for discussion.

13.

ADOPT A TRAIL CLEAN UP DATE - DISCUSSION AND POSSIBLE ACTION


Ms. Legner asked if a Board member would like to volunteer to pick up the necessary items and the Board can meet at the trail head in case staff is unable to attend.

The board decided to meet on March 7, 2010 at 2:00 p.m. at the trail head. John Scheuring volunteered to pick up the required items.

14.

SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING FOR TUESDAY, MARCH 16, 2010 - DISCUSSION AND POSSIBLE ACTION


Chair Done and Ainsley Legner will discuss the date for the next meeting and get back to the Board.

ADJOURNMENT

MOTION: A motion was made by Vice-Chair DeLaney and seconded by Member Myerson to adjourn the meeting at 7:09 p.m.

MOTION carried, 7-0.

Prepared by:



Danielle Tanner
Senior Office Specialist