MINUTES
ORO VALLEY PARKS & RECREATION ADVISORY BOARD
REGULAR SESSION
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
ORO VALLEY, ARIZONA 85737
 
Tuesday, June 21, 2016
 
CALL TO ORDER AT OR AFTER 6:00 PM

Chair Wade called the meeting to order at 6:01 p.m.

ROLL CALL

PRESENT:
Adam Wade, Chair
Alison Sutton-Ryan, Vice Chair
Tim Overton, Member
Ellen Guyer, Member
Thomas Carle, Member
Betty Danker, Member

ABSENT: Sarah Corning, Member

OTHER STAFF PRESENT:
Kristy Diaz-Trahan, Parks and Recreation Director
Mary Snider, Town Councilmember
Amanda Jacobs, Economic Development Manager
Bayer Vella, Planning Manager
Chad Daines, Principal Planner

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Parks & Recreation Advisory Board on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Parks & Recreation Advisory Board may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

Brendan Burns, Town Councilmember and Oro Valley resident, spoke about his disappointment with the Parks and Recreation Advisory Board in voting against swings at Riverfront Park.

1.

REVIEW AND/OR APPROVAL OF APRIL 19, 2016 REGULAR SESSION MINUTES


Click here for minutes from April 19, 2016 session

MOTION: A motion was made by Member Overton and seconded by Member Danker to approve the April 19, 2016 meeting minutes as written.

MOTION carried, 5-0.

2.

OPEN MEETING LAW AND MEETING PROCEDURE REVIEW BY JOE ANDREWS, CHIEF CIVIL DEPUTY ATTORNEY


Click here for presentation

Mr. Andrews, Chief Civil Deputy Attorney with the Town of Oro Valley's Legal Department, presented and reviewed the open meeting law and proper protocol for boards and commissions meetings. In February of 2011, the Town Council decided the same rules should apply to all boards and commissions.

3.

PRESENTATION AND DISCUSSION REGARDING NARANJA PARK’S VETERAN AND FIRST REPONDER MEMORIAL SITE LOCATION


The Town Council voted unanimously on the location at Naranja Park west of the dog park, a roughly two-acre area. The intent of the park is to honor those in Arizona who have served our country in times of need. Norris Design firm is donating their time in designing the area.

4.

DISCUSSION AND POSSIBLE RECOMMENDATION TO THE CONCEPTUAL DESIGN REVIEW BOARD AND TOWN COUNCIL ON THE COMMUNITY PARK AND TRAILHEAD PLAN FOR NAKOMA SKY LOCATED AT THE SOUTHEAST CORNER OF NARANJA AND FIRST AVENUE


Chad Daines, Principal Planner with the Town, presented on the project. The purpose of this agenda item is for the Parks and Recreation Advisory Board to provide input on the community park and trail head amenities within the Nakoma Sky project. Mr. Daines gave the background and overview of project. The park will be open to the public even though it will be privately owned and maintained. Action is needed at this meeting to continue with the project schedule. Applicant Keri Silvyn of the Lazarus, Silvyn and Bangs law firm, also presented on the project assisted by Rob Longacre of the WLB Group and Joni Condit, Vice President and Chief Operating Officer of La Posada-Green Valley. Ms. Silvyn provided further detail on the the Nakoma Sky project and the community park. The board provided feedback and discussion.

Click here for memo

Click here for location plan

Click here for tentative development plan

Click here for applicant submittal

MOTION: A motion was made by Chair Wade and seconded by Member Carle to recommend approval to Town Council of the community park and trailhead plan for Nakoma Sky, with the inclusion of a turf area and restrooms.

Discussion ensued regarding installing restrooms in the park area. The applicant advised restroom installation is not part of the plan for the park and have offered access to the main lobby restrooms. The sewer system will be installed when the independent units are built and then bathrooms can be installed, but the estimated timeframe for the independent units are unknown. The board also recommended a turf/grassy area within the park.

MOTION: A motion was made by Chair Wade and seconded by Member Carle to Amend to recommend approval to Town Council of the community park and trailhead plan for Nakoma Sky, with the inclusion of turf area and restrooms to be phased in when the independent units across the park are installed.

Vote taken by verbal roll call of each member of the board.

MOTION carried, 6-0.

A recess was taken at 7:56 p.m. and meeting reconvened at 8:06 p.m.

5.

PRESENTATION AND DISCUSSION ON THE ORO VALLEY COMMUNITY CENTER’S FIRST YEAR IN REVIEW


Ms. Diaz-Trahan presented a general overview of the highlights of the Oro Valley Community Center since July 2015, including membership numbers, programs, camps, golf, tennis, tournaments, community events, new fitness equipment, building renovations and the restaurant rebrand.

6.

DIRECTOR’S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


Ms. Diaz-Trahan reported on the following:
- Chair Wade has served as representative on the Pima County Bicycle Advisory Committee and would like to step down. She asked the board to reach out to their contacts to see if someone is interested in taking over the role.
- Town Council approved the Tho'ag Park name, one of two names selected by the board, for the park north of the Encantada apartment complex. Currently working with the developer to provide the signage.
- CDO multi-use path.
- The Parks and Recreation Department will be featured in the Tucson Biz magazine's October 2016 issue.
- Hosting two 4th of July events this year: James D. Kreigh Park and the Oro Valley Community Center.
- Three Parks and Recreation employees are beginning a three-year process to obtain certification from the International Festivals and Events Association.
- The Arizona Parks and Recreation Association annual conference is August 10-11, 2016. Board members can attend the conference and book one hotel night at the Town's expense.
- The budget was approved by Town Council as presented for the department. The two fields at Naranja park were approved as well as swings installation (location to be determined), and a possible $500,000 bond for parks.

7.

FUTURE AGENDA ITEMS (THE PARKS & RECREATION ADVISORY BOARD MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS. DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)


- Presentation/discussion on programs for needs adults and children, including a playground area (what we currently offer and future opportunities).

8.

NEXT MEETING DATE TENTATIVELY SCHEDULED FOR AUGUST 16, 2016


No discussion.

ADJOURNMENT

Chair Wade adjourned the meeting at 8:45 p.m.

Prepared by:


Jeanna Ancona
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 21st day of June, 2016. I further certify that the meeting was duly called and held and that a quorum was present.