Chair Wade called the meeting to order at 6:06 p.m.

PRESENT:

Adam Wade, Chair Alison Sutton-Ryan, Vice Chair Tim Overton, Member Ellen Guyer, Member Thomas Carle, Member Sarah Corning, Member Betty Danker, Member

OTHER STAFF PRESENT: Kristy Diaz-Trahan, Parks and Recreation Director

No speakers.

A.	Review and/or approval of the August 18, 2016 Regular Session Minutes

August 18, 2016 Regular Session Minutes

MOTION: A motion was made by Member Overton and seconded by Member Carle to approve the August 16, 2016 minutes as written.

MOTION carried, 7-0.

Kristy Diaz-Trahan, Parks and Recreation Director, spoke about Trail #180 and the issues faced with the homeowners' association. She outlined the planned Big Wash path on Google maps and pointed out the challenges of access and connectivity.

Ms. Diaz-Trahan reported on the group's last meeting. Most of the discussion revolved around the group tasked with asking their peers about the golf course dress code and to gather feedback if a more relaxed dress code would be preferred and what affect it may have on building membership (either positive or negative). The group was also shown a very preliminary possible redesign of the community center and asked to gather feedback from the actual users of the fitness area on what has already been done and what they would like to see in the future. Ms. Diaz-Trahan stated the rebranding project is on hold for now. She would like to take the direction of a more comprehensive rebrand of the entire Parks and Recreation Department. The suggestion of adding some younger members to the group was also brought up during the meeting, but no action was taken.

Ms. Diaz-Trahan stated as that as we roll into budget season, she would like the board to bring forth capital improvement project (CIP) suggestions that they have heard from their peers and contacts out in the community. Approved this budget season are two (2) new fields at Naranja Park and new heater systems at the Oro Valley Aquatic Center. The current heaters were recently repaired, so the capital for new heaters may not need to be spent. Ms. Diaz-Trahan would like to ask for lighting at the new fields. She also explained how the budget process works for CIP projects. Member Guyer suggested more information/communication from the Historic Preservation Committee would be helpful; perhaps a liaison from the commission could attend one of their board meetings.

Ms. Diaz-Trahan provided updates and information on the following:
-Naranja Park sign lighting issues
-signage on multi-use path as part of the loop system in conjunction with Pima County
-Spring program guide is now available online and currently in printing process
-Bike.Swap.Sell. event will be held two times a year
-Monster Mash Halloween themed event
-Archery range Zombie Shoot event
-Craft Brew Festival event
-Spooktacular event
-Doggie Dash & Dawdle event
-Fall Harvest Heritage Festival event
-Annual tree lighting celebration at Oro Valley Marketplace on December 3 and 4
-No holiday parade this year
-Hot Cocoa 5K at Steam Pump Ranch on New Year's Day starting at 11:17 a.m.
-American Junior Golf Association Tournament in January
-Off the Vine Wine Festival event on February 18
-March thru April, the Oro Valley Aquatic Center will host several major events
-Move Across Two Ranges event on March 11
-Eggstragavanza event on April 15
-Staff recognitions: Lynanne Dellerman, Nick Scala and Brandon Laue each received a "Certified Festival and Event Executive" certification; only 600 have been issued internationally. Archery instructor, Meghan Bunge received a Level 3 Archery Instructor Certification by the Junior Olympic Archery Development program
-Major soccer team, New York Red Bulls, will be here next year at Naranja Park
-Possible meet and greet with the major soccer leagues that will be practicing on the fields
-Tipster Tuesday videos
-Parks and Recreation department photo for holiday card
-Community Academy requirement

Topics brought forth:
- Your Voice, Our Future update - implementation and the board's role in the project
- Community Academy and required participation
- Accessible and adaptable playground
- Goals with trail plans
- Signage and lighting at entrance to Naranja Park

No discussion.

Chair Wade adjourned the meeting at 7:40 p.m.

Prepared by:


Jeanna Ancona
Senior Office Specialist

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 22nd day of November, 2016. I further certify that the meeting was duly called and held and that a quorum was present.