AGENDA
ORO VALLEY PARKS AND RECREATION BOARD
"SPECIAL SESSION 10/24/2017"
October 24, 2017
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
 
 
 
CALL TO ORDER AT OR AFTER 6:00 PM
CALLED TO ORDER BY CHAIR WADE AT 6:00:15 P.M.

ROLL CALL

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Parks & Recreation Advisory Board on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Parks & Recreation Advisory Board may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

A.

REVIEW AND/OR APPROVAL OF THE June 20, 2017 REGULAR SESSION MINUTES       


Minutes 8/15/2017
 
 REGULAR AGENDA

1.

PRESENTATION BY DUNCAN CALDWELL ON BIKE TRAILS AND BIKE PARKS  ( DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)
Duncan Caldwell , board member with Tucson Off Road Cyclist and activist, gave information on the different kinds of bike parks.  The members asked for clarification on what a pump park and skills park are. Mr. Caldwell explained how these parks would be beneficial for all skill levels and ages.  It was stated that some of these parks would be very small budget items while others are larger budget items.


Naranja Park and trails for bikes
 
2.

FOCUS AREA ASSIGNMENTS:  ASSIGNMENT OF PRAB MEMBERS TO RESEARCH THE  FOLLOWING TOPICS
ASSIGNMENTS INCLUDING:
* PUBLIC ENGAGMENT (COMMUNICATION, OUTREACH) (DISCUSSION AND POSSIBLE ACTION)
   The need for a Community Center Liaison was mentioned.  Betty Danker offered to fill this position and was accepted.  The need for a someone to engage with     people from the dog park was mentioned and Vice Chair Allison Sutton-Ryan said she will fill that roll.
* FUNDING (GIFTS, GRANTS, ENDOWMENTS) (DISCUSSION AND POSSIBLE ACTION)

* GENERAL PLAN IMPLEMENTATION (ASSESSEMENT, ACCOUNTABILITY) (DISCUSSION AND POSSIBLE ACTION)
* LONG RANGE PLANNING (>5 YEARS, MASTER PLANS, STRATEGIC PLANS) (DISCUSSION AND POSSIBLE ACTION)
* SHORT RANGE PLANNING (CURRENT TRENDS, CURRENT NEEDS) (DISCUSSION AND POSSIBLE ACTION)

Parks and Recreation Director Kristy Diaz-Trahan asked members for assistance as projects come up.  It was discussed that each member assigned to a certain assignment would be giving Ms. Diaz Trahan updates on how the project is going.  Some of the projects were mentioned that Ms. Diaz Trahan is looking for help with they are:  concession stands, the dog park and what the separation between little dogs and big dogs look like Vice Chair Allison- Sutton Ryan volunteered .  Ms. Diaz Trahan asked for someone to take the assignment of being the Community Center liaison Betty Danker volunteered. Trail project at Big Wash(Tim Overton and Adam Wade volunteered). Weekend events(Joe Ercig volunteered)
Discussion ensued amongst Board Members and staff regarding public engagement and outreach.


3.

DIRECTOR'S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION)
FUTURE AGENDA ITEMS (THE PARKS & RECREATION ADVISORY BOARD MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS. DISCUSSION IS LIMITED TO INFORMATION/CLARIFICATION AND FUTURE SCHEDULING DATES)
NEXT MEETING IS SCHEDULED FOR TUESDAY DECEMBER 19,2017
 Parks and Recreation Director Mrs. Diaz -Trahan reported the following.
 Big Wash meeting was discussed.  They are moving ahead with development there.
 Recent events the Spooktacular and the Doggie Dash and Dawdle were discussed.  Both events were a huge success.
The members were made aware of new upcoming water polo events at the aquatic center.
A third shade structure at the archery range was installed and that it was provided by Game and Fish.
 Naranja Park is on budget and on schedule with improvements.
Community Center tennis court resurfacing as well as the resurfacing of the courts at Push Ridge. 
Tennis events coming up are Tennis Congress and Meet Play love.
Ms. Diaz Trahan explained that the Riverfront Park basketball court will be resurfaced before the end of the calendar year.


ADJOURNMENT

 
 POSTED: POSTED: 4/18/2017 at 5:00 p.m. by pp



 

When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the Town Clerk's Office between the hours of 8:00 a.m. - 5:00 p.m.

 
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the meeting at (520)229-4700.

 

INSTRUCTIONS TO SPEAKERS

 

Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Parks and Recreation Advisory Board during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of Chair. If you wish to address the Parks and Recreation Advisory Board on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card, which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. 

    Please step forward when the Chair announces the item(s) on the agenda which you are interested in addressing.

  1. For the record, please state your name and whether or not you are a Town resident.
  2. Speak only on the issue currently being discussed by the Parks and Recreation Advisory Board. Please organize your speech, you will only be allowed to address the Board once regarding the topic begin discussed.
  3. Please limit your comments to 3 minutes.
  4. During “Call to Audience” you may address the Board on any issue you wish.
  5. Any member of the public speaking must speak in a courteous and respectful manner to those present.

 Thank you for your cooperation.

 Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions, and Committees:  In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Planning and Zoning Commission, Stormwater Utility Commission and the Water Utility Commission may attend the above referenced meeting as a member of the audience only.”