MINUTES STORM WATER UTILITY COMMISSION (SWUC) Monday, June 22, 2009 HOPI ROOM 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 1. REGULAR SESSION AT OR AFTER 5:00 P.M. Chairman Dunn called the meeting to order at 5:00 p.m. 2. ROLL CALL PRESENT: James Dunn, Chair Michael Gardner, Vice Chair Ralph Stein, Commissioner Leo Leonhart, Commissioner ABSENT: George Glos, Commissioner Also present: Kenneth Carter, Council Member Phil Trenary, Operations Division Manager David Parker, Stormwater Utility Manager John Buette, Town Resident Jim Coffey, Town Resident 3. CALL TO THE AUDIENCE Opened and closed without comment. 4. APPROVAL OF THE MAY 21, 2009 MINUTES MOTION: A motion was made by Commissioner Stein and seconded by Vice Chair Gardner to approve the minutes from the May 21, 2009, Storm Water Utility Commission. Motion carried, 4-0. 5. UPCOMING MEETINGS AND EVENTS There are no upcoming Stormwater events currently scheduled, but Utility is working to schedule setting up a booth at the Oro Valley Farmers Market at Town Hall during the Fall. Once a schedule is developed an email will be sent out to the Commissioners if they would like to volunteer to help at the booth. 6. STORM WATER CREDIT APPLICATION REVIEW There were no Stormwater Credit applications submitted for the month of June. 7. DISCUSSION AND POSSIBLE ACTION FOR RE-ALIGNMENT OF PERSONNEL IN STORMWATER It was the consensus of the Commission to move forward with a formal recommendation to Town Manager, Division Director and the Town Council. The recommendation will be to re-align a person from the Engineering Division or Development Services over to the Stormwater Utility Division. This person will be hired to help with the design work for culverts and spillways. MOTION: A motion was made by Chair Dunn and seconded by Vice Chair Gardner to recommend the Town Engineer recommend to the Town Manager and Council that the engineer currently working on stormwater issues within the Development Services Division be re-assigned to the Stormwater Utility Division and funded by the Stormwater Utility. Motion carried, 4-0. 8. WATERCOURSE VEGETATION MANAGEMENT PRESENTATION Staff gave a brief Power Point presentation of the Watercourse Vegetation Guidelines currently being developed for both private and public, natural and construction, drainage ways throughout the Town. Staff with an environmental consultant is developing a maintenance guide and procedures that identifies how to calculate how much vegetation is allowed to ensure that the drainage way can convey the 100 year flood. Staff is also updating the Drainage Criteria Manual and will update the Floodplain Use Ordinance to incorporate the vegetation management guide requirements into public and private maintenance requirements where applicable. A draft will be submitted to the Commission when it becomes available. 9. REVIEW ANNUAL REPORT COMMENTS Staff distributed draft copies of the 2008 Stormwater Utility Commission Annual Report Executive Summary and the Stormwater Fee Billing Procedures for review and feedback. He requested that the Commission return the document within the next 2 weeks to allow for any necessary changes to be made prior to the next Commission meeting. 10. DISCUSSION REGARDING STORM WATER FEE AND BUDGET Staff gave the Fiscal Year 08/09 Stormwater Budget overview for Revenue and Expenses. 11. DISCUSSION REGARDING ON-GOING STORM WATER PROJECTS Staff reviewed the following project areas: -Financial Sustainability -Capital Improvement Projects -Non-Capital Projects -In House Maintenance Projects -Stormwater Management -Floodplain Management 12. SET JULY MEETING DATE/TIME The next meeting is scheduled for July 16, 2009 at 4:00 p.m. and will be located at the Municipal Operations Center (MOC). 13. JULY PROPOSED AGENDA ITEMS -Approval of June 22, 2009 meeting -Upcoming events -Stormwater credit application review -Review billing procedures comments -Review annual report comments -Stormwater fee and budget -On-going Stormwater projects 14. ADJOURN MOTION: A motion was made by Commissioner Stein and seconded by Commissioner Leonhart to adjourn the meeting at 5:58 p.m. Motion carried, 4-0.