Stormwater Utility Commission

MINUTES
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
Thursday, June 16, 2016
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE

REGULAR SESSION AT OR AFTER 4 P.M.

CALL TO ORDER

Chairman Michael Stankiewicz called the meeting to order at 4:00 pm

ROLL CALL

PRESENT:
Michael Stankiewicz, Chair
Jim Mikolaitis, Vice Chair
John Lynch, Commissioner
Frederick Wayand, Commissioner

EXCUSED: David Parker, Commissioner

1.	Approval of the May 19, 2016 regular session minutes

051916 SWUC DRAFT Regular Session

MOTION: A motion was made by Vice Chair Mikolaitis and seconded by Commissioner Wayand approve the May 19, 2016 regular session minutes with the following addition to the financial report discussion. A question was raised by Commissioner Lynch about the discontinuity of the ending reserve balance for the end of FY 14/15 to the beginning of FY 15/16. Mr. Todnem will provide a report to the commission

Motion carried, 4-0.

2.	Organizational update on the development of the Stormwater Utility Department

CDPW Stormwater Utility Division Personnel

Assistant Director of Community Development and Public Works, Aimee Ramsey spoke to the commissioners about the new Stormwater Analyst and Project Manager positions which have been posted on the Town of Oro Valley Website.

Ms. Ramsey indicated that we will be hiring a replacement Stormwater Inspector.

New Stormwater Engineer, Justin Turner was introduced to the Commissioners.

Ms. Ramsey shared and discussed a Draft of the Annual Work Plan for 2016-2017

Additional discussion on this item continued after Item 5.

The commission asked if there was any additional feedback from the community on the Stormwater fee rate increase to take effect on July 4, 2016.

A question was raised about the search for a new Town Manager. Discussion followed.

3.	Update on meetings and events

Stormwater Manager, Mike Todnem said there were no events to report on at this time.

CALL TO THE AUDIENCE - At this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Stormwater Utility Commission may not discuss or take legal action on matters raised during "Call to the Audience." In order to speak during "Call to the Audience" please specify what you wish to discuss when completing the blue speaker card.

There were no speakers from the public.

4.	Discuss and approve Stormwater credit applications

Mr. Todnem said there were none at this time.

5.	Update on the Your Voice, Our Future Committee

Ms. Ramsey reported that it is in the process of being finalized.

6.	Discuss Stormwater Financials

SW May Financials

Mr. Todnem discussed the May financials relating to the state grant revenues being finalized.

Discussion regarding the financial difference from the June 2014-15 and the revision of the September 11, 2016 report. Mr. Todnem will investigate the issue with the Finance Department.

There was a discussion about the confusion in wording between Town Code Chapter 15 and Chapter 17. Ms. Ramsey indicated that the Town Code document is being updated.

7.	Discuss on-going Stormwater projects and events

Mr. Todnem discussed the project of providing protection for a resident along the Lomas de Oro wash.

Mr. Todnem told the commission of an issue at Logan's Crossing regarding the equestrian trail.

Stormwater Engineer Justin Turner explained the Rivers Edge project.

Mr. Todnem discussed a project that Stormwater is working on in Shadow Mountain Estates.

There was a discussion about the financial aspect of these projects.

Additional discussion on this item continued after Item 9

Mr. Todnem presented the Commissioners with certificates of appreciation for their work on the Stormwater Utility Rate Analysis.

8.	Set July meeting(s) date and time

A proposal by Chairman Stankiewicz to cancel the next meeting for July 21, 2016 was discussed and the next meeting date was set for August 18, 2016.

9.	Set July proposed agenda items

The agenda items for the next regular session meeting on August 18, 2016 were discussed with the following changes:

Add as item 3: Discussion of the draft of the MS4 Annual Report

Add as Item 4: Discuss/review the draft of the Town Code Chapter 17 modifications

ADJOURNMENT

MOTION: A motion was made by Commissioner Lynch and seconded by Commissioner Wayand adjourn the meeting at 5:16 pm

Motion carried, 4-0.