MINUTES
ORO VALLEY STORMWATER UTILITY COMMISSION
REGULAR SESSION
Thursday, November 15, 2018
HOPI CONFERENCE ROOM
11000 N. LA CANADA DRIVE
REGULAR SESSION AT OR AFTER 4 P.M.
Chair Frederick Wayand called the meeting to order at 4:00 P.M.
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PRESENT: |
Frederick Wayand, Chair
Michael DeSantis, Vice Chair
Joan Brown, Commissioner
Richard Hawkinson, Commissioner
David Parker, Commissioner
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There were no speakers at this time.
MOTION: A motion was made by Commissioner Brown and seconded by Vice Chair DeSantis approve the October 18, 2018 regular session minutes without any changes.
Motion carried, 5-0.
MOTION: A motion was made by Vice Chair DeSantis and seconded by Commissioner Hawkinson approve the October 22, 2018 work study session minutes without any changes.
Motion carried, 5-0.
A Town Council Liaison to the Stormwater Utility Commission was not in attendance at this meeting.
Stormwater Division Manager Mike Todnem and Sr. Stormwater Engineer Justin Turner reported on the meetings and events. A reminder was given regarding the December 13, 2018 Town of Oro Valley Volunteer Appreciation Reception.
Mr. Turner stated that we have exceeded our goals according to the outreach plan we are responsible for doing this fiscal year. Mr. Turner suggested the Commission may like to have a status report of how we are proceeding with the items we have committed to doing and how far we are along with the overall Management Plan.
Discussion ensued about the Stormwater Utility public outreach regarding the Highlands Emergency Plan early warning system procedure. Public Works Assistant Director Aimee Ramsey stated that she will reach out to Char Ackerman in Public Safety for information, as they are responsible for evacuation plans. Ms. Ramsey suggested that on a quarterly basis the Stormwater Management Plan could be brought back to the Agenda, taking out Public Outreach, to have the staff report back on how successful we are in achieving our Best Management Practices (BMP's).
In the first quarter of 2019 we will be working on the grant proposal which is due to be submitted in September.
There were no financials at this time. Mr. Todnem will check into end of the 17/18 fiscal year financials for the next Stormwater Utility Commission (SWUC) meeting. Discussion ensued on the benefit of staying fluid in our description of capital for projects.
Topics approved as recommendations for the Strategic Plan are as follows:
#3 Life safety dealing with hot spots or low water crossings in roads and washes. SWUC recommendations at policy level of prioritization of hot spots, future planning, improving upgrading drainage infrastructure. #9 Revisit and update the Drainage Criteria Manual re: latest quality design criteria, 2 year storms, first flush aspects and requirements. #1 and #6 combination, #1 Process for Town acceptance for taking on the maintenance responsibility for new or private washes. SWUC recommendation on the decision before it goes to Town Council. Build guidelines, come up with a process for the acceptance of washes through the SWUC. #6 Revisit community access to the Vegetation Management Plan. Possibly publishing the manual on the Stormwater Utility website.
MOTION: A motion was made by Vice Chair DeSantis and seconded by Commissioner Brown to approve Topics to be recommended by the SWUC for the Strategic Plan.
Motion carried, 5-0.
It was discussed that further work study session dates will not be necessary as all Strategic Initiatives (outcome objectives) recommendations were decided at this meeting.
MOTION: A motion was made by Commissioner Parker and seconded by Vice Chair DeSantis approve the cancellation of the December 20, 2018 SWUC meeting.
Motion carried, 5-0.
Under on-going projects starting in January 2019 add a quarterly update of the Stormwater Management Plan Add election of officers. Add list of Capital Improvement Projects (CIP's).
The next Storm Water Utility Commission meeting is scheduled for January 17, 2019 in the HOPI Conference Room at 4:00 P.M.
MOTION: A motion was made by Vice Chair DeSantis and seconded by Commissioner Brown adjourn the meeting at 5:30 P.M.
Motion carried, 5-0.