Agenda

Print Minutes Return
MINUTES HEALTH CARE BENEFITS TRUST REGULAR SESSION December 5, 2023 KACHINA CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE

REGULAR SESSION AT OR AFTER 10:00 AM

CALL TO ORDER
The meeting was called to order at 10:00 a.m.

ROLL CALL

Present:	Frank Trembulak, Chair
	Dave Gephart, Vice Chair
	Harry Greene, Member
	Mark Parston, Member
	Jennifer Marek, Member
Staff Present:	Jennifer Inboden, Board Secretary
	Andrew Votava, Human Resources Director
	Joe Andrews, Chief Civil Deputy Town Attorney
	Oscar Diaz, CBIZ VP of Business Development
	Sonya Martinez, CBIZ Account Executive

CALL TO AUDIENCE - There were no speaker requests.

WELCOME AND INTRODUCTIONS
Each Trustee and Staff member present introduced themselves and identified what their role on the Board would be.

REGULAR SESSION AGENDA

DISCUSSION AND POSSIBLE ACTION ON ELECTING A CHAIR AND VICE-CHAIR FOR THE HEALTH CARE BENEFITS TRUST BOARD
A) Discussion and possible action in electing a Chair of the Health Care Benefits Trust Board for the upcoming year.
B) Discussion and possible action in electing a Vice-Chair of the Health Care Benefits Trust Board for the upcoming year.


				Motion by Member Jennifer Marek, seconded by Member Mark Parston to elect Dave Gephart as the Chair of the Health Care Benefits Trust Board for the coming year with an effective start date of the next meeting.

Vote: 0 - 4 Failed


				Motion by Chair Frank Trembulak, seconded by Member Harry Greene to elect Frank Trembulak as the Chair of the Health Care Benefits Trust Board for the coming year with an effective start date of the next meeting.

Vote: 5 - 0 Carried


				Motion by Member Harry Greene, seconded by Member Mark Parston to elect Dave Gephart as the Vice-Chair of the Health Care Benefits Trust Board for the coming year with an effective start date of the next meeting.

Vote: 4 - 1 Carried

OPPOSED:

Vice Chair Dave Gephart

PRESENTATION AND DISCUSSION ONLY ON TRUST FRAMEWORK AND SELF-FUNDING

Mr. Diaz and Vice Chair Gephart presented the slides.

While Slide 9 was being presented, Mr. Diaz clarified that plan design discussions will take place between CBIZ and the Town. Then the Trustees will be presented the cost analysis for approval. Chair Trembulak asked about operating costs and indemnification. Vice-Chair Gephart said that would be included in the discussion of the reserve policy.

Member Greene asked about mandated benefits being avoided on slide 19. Mr. Diaz answered that fully-insured plans have to include state-mandated benefits, but self-insured plans do not. All plans have to include federally-mandated benefits. He stated that most state-mandated benefits are included in the plan because they benefit the employee but if at some point there were some that the Town wanted to exclude or make richer, they would have that option.

Member Greene asked about risk with self-funding and who is in the pool on slide 20. Mr. Diaz answered that all United Healthcare self-funded plans are included in the pool.

Member Parston asked if the Town has an ombudsman program to help the employee navigate health insurance. Ms. Martinez answered that United Healthcare offers different levels of engagement. She stated that the participants from the Town are very engaged with their healthcare and answer the phone when UHC calls.

DISCUSSION AND POSSIBLE ACTION REGARDING SCHEDULE FOR FUTURE MEETING DATES

December 5, 2023 - Introductory and Trust Training
January 16, 2024 - Reserve Policy
February 20, 2024 - 2nd Quarter Review and Reserve Policy follow up
March 19, 2024 - Benefits Renewal Review
May 21, 2024 - 3rd Quarter Review
September 24, 2024 - Year End Review
November 19, 2024 - 1st Quarter Review

Ms. Martinez pointed out that some of the proposed dates may need to change to align with deadlines and when reports become available.


				Motion by Member Harry Greene, seconded by Vice Chair Dave Gephart to approve the proposed meeting schedule.

				Vote: 5 - 0 Carried

COUNCIL LIAISON COMMENTS

ADJOURNMENT


				Motion by Chair Frank Trembulak, seconded by Member Jennifer Marek to adjourn the meeting at 12:07 p.m.

Vote: 5 - 0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Health Care Benefits Trust of Oro Valley, Arizona held on the 5th day of December. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this _8th__ day of _December___, 2023.

______________________________
Jen Inboden
Human Resources Analyst