Mayor Hiremath attended the Duathlon awards ceremony and said that the turn-out was better this year compared to last year and announced that the Duathlon would be featured again next year.
Councilmember Hornat and Councilmember Snider attended the Duathlon opening ceremonies in the morning.
Councilmember Snider, Councilmember Hornat and Vice Mayor Waters attended a 3 1/2 day Arizona Town Hall Summit on civic engagement which was attended by over 100 community leaders and elected officials.
Vice Mayor Waters said the key focus of the Summit was to move from confrontation to participation in order to solve problems.
Finance Director Stacey Lemos gave an update on the water utility bond refunding. The bond refunding cut the interest rate in half from 5% to approximately 2 1/2%, saving close to $3.3 million.
Ms. Lemos announced that Standard and Poor’s upgraded the Town’s rating from AA- to AA. Due to the upgrade, the Town would likely see an interest rate savings of approximately 20 basis points.
Parks, Recreation, Library & Cultural Resources Director Ainsley Legner reported that the Town would receive two awards from the Arizona Parks and Recreation Association Leisure Benefits Branch. The first award was for the Centennial event held in February and the second was a Professional Service award to Robert Carmona for his contributions to the professional association and the profession itself.
Police Chief Danny Sharp announced the culmination of the law enforcement torch race for Special Olympics last Thursday which raised over $4,500 and thanked all of staff who participated.
Economic Development Director Amanda Jacobs announced that the next Oro Valley Concert Series would be held this Saturday at 10:00 a.m. in the Council chambers and would feature a film about "What Does Music Mean".
Senior Planner Matt Michels presented item #3 and discussed the following:
-Location
-Conceptual Site Plan
-Conceptual Site Design Principles
-Proposed improvements to 1.8 acres of open space
-Conceptual Landscape Plan
Staff recommended approval subject to Part I of Attachment 1 with a modification to Planning Condition #3 as follows:
3. In exchange for use of Town property for drainage purposes, the applicant shall WILL design and install landscaping and other improvements (i.e. parking, primitive trail, seating, pedestrian connection to the the CDO trail, etc.) to the Town-owned parcel and shall execute an agreement for the maintenance of said improvements.
Mr. Michels discussed the following:
-Conceptual Elevation
-Public participation process
-Neighborhood questions and concerns
Staff recommended approval subject to Part II of Attachment 1.
said that the Encantada apartments were proposed due to the high demand for multi-family housing in the area. Mr. Oland requested that the traffic signal not be tied to Certificates of Occupancies since the time frames may conflict with Arizona Department of Transportation (ADOT) mandated time frames, thus delaying the project. Mr. Oland requested that the transit stop not be tied to the final approval of the project Site Plan since it was already required in the original PAD and agreed to by the master developers of the PAD.
agreed that the master developers would take responsibility for the transit stop.
requested a landscape buffer be placed on the westside of the proposed property to create a buffer for nearby neighbors.
MOTION: A motion was made by Councilmember Hornat and seconded by Vice Mayor Waters to Approve the Conceptual Site Plan for the Encantada at Steam Pump Apartments, located on the west side of Oracle Road and south of Rams Field Pass subject to conditions 1 and 2 in Attachment 1, Part I.
Attachment 1
Conditions of Approval
Encantada at Steam Pump Village Apartments
OV1212-01
Part I: Conceptual Site Plan
Engineering
1. If a traffic signal is warranted at the Rams Field Pass intersection, a crosswalk with pedestrian signal heads shall be required due to the construction of the last phase of Steam Pump Village.
2. Provide connections from the crosswalk that will not be impeded by access gates to:
-the existing multi-use path
-the bosque park, and
-the remainder of the Steam Pump Village development to be provided along the front of the property that connects to the coffee house area of the development.
MOTION carried, 6-0.
MOTION: A motion was made by Councilmember Hornat and seconded by Councilmember Solomon to Approve the Conceptual Architecture for the Encantada at Steam Pump Village apartments, located on the west side of Oracle Road and south of Rams Field Pass, subject to the conditions in Attachment 1, Part II.
Attachment 1
Conditions of Approval
Encantada at Steam Pump Village Apartments
OV1212-01
Part II: Conceptual Architecture
1. Provide shade devices or additional canopy trees on all west facing facades on Buildings #3, 7, 9, and 11 to address heat gain concerns and to limit lighting impacts on neighbors to the west.
2. Provide horizontal banding between the first and second floors of the buildings to break up the verticality of the buildings.
3. Provide a decorative feature above the stairwell entry porticos.
4. Provide a color palette including at least three (3) related or complementary hues add variety and avoid the monotonous repetition of the same color. The same color scheme shall not be repeated on adjacent buildings or buildings directly across from each other.
5. A plan depicting the view of the rooftop mechanical equipment from the adjacent neighborhood, with required APPROPRIATE screening to conceal the equipment, must be submitted for review and approval of staff.
6. A plan depicting the entry feature(s) must be submitted for review and approval by staff.
MOTION carried, 6-0.
Town Manager Greg Caton presented item #1 and discussed the following:
-FY 2012/13 Budget Timeline
Finance Director Stacey Lemos gave an overview of the following items regarding the FY 2012/13 Tentative Budget:
-Tentative Budget Total: $95.4 M
-Budget by fund
-Budgeted revenue sources
-Budgeted expenditures by category
-Budget core themes
-Invest in Town employees
-Invest in infrastructure/Town assets
-Economic development
-Support regional partnerships
-Support quality-of-life- programs/services
-Efficiencies and cost-saving measures
Changes from the recommended budget presented on April 4th consisted of the following:
Recommended Budget $97,920,084
Add: General Fund contingency 126,057
Highway Fund contingency 10,417
Bed Tax Fund contingency 7,128
Self-Insurance Benefit Fund 358,470
Subtract:
PWSDIF Fund Reserves ($3,000,000)
Tentative Budget $95,422,156
Ms. Lemos discussed a follow-up item from the April 11th Study Session regarding recreation room programs and funding. She stated that the cost to retain the recreation room and programs was approximately $54k and sought Council direction regarding funding.
Mayor Hiremath opened the public hearing.
The following members of the public spoke regarding the budget:
Mayor Hiremath closed the public hearing.
MOTION: A motion was made by Councilmember Solomon and seconded by Councilmember Hornat to Approve Resolution No. (R)12-24, adopting the Tentative Budget for FY 2012/13 and setting the local alternative expenditure limitation for FY 2012/13 at $95,422,156.
MOTION carried, 6-0.
Mayor Hiremath recessed the meeting at 8:03 p.m.
Mayor Hiremath reconvened the meeting at 8:11 p.m.
Ms. Lemos presented the following information regarding the five-year financial forecast:
-Required per adopted financial policies
-Focused on 3 main tax-based funds
-Reflects slow, steady growth both locally and statewide
-Forecast is a snapshot based upon current known information
Ms. Lemos discussed the revenue and expenditure assumptions for the General Fund, Highway Fund and the Bed Tax Fund.