MINUTES
ORO VALLEY TOWN COUNCIL
REGULAR SESSION
July 3, 2013
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
 
REGULAR SESSION AT OR AFTER 6:00 PM

CALL TO ORDER

Mayor Hiremath called the meeting to order at 6:00 p.m.

ROLL CALL

PRESENT:
Satish Hiremath, Mayor
Lou Waters, Vice Mayor
Brendan Burns, Councilmember
Joe Hornat, Councilmember
Mary Snider, Councilmember
Mike Zinkin, Councilmember

EXCUSED: Bill Garner, Councilmember

PLEDGE OF ALLEGIANCE

Mayor Hiremath led the audience in the Pledge of Allegiance.

UPCOMING MEETING ANNOUNCEMENTS

Communications Administrator Misti Nowak announced the upcoming Town meetings and events.

COUNCIL REPORTS

Councilmember Snider attended the Amphitheater School Board meeting on July 2nd and made a report about the Oro Valley Police Department's School Resource Officer (SRO) Program.

Councilmember Hornat attended an Economic Development Luncheon in Nogales, AZ with Vice Mayor Waters at which they discussed commerce, trade, border security and customs.

DEPARTMENT REPORTS

No reports were received.

ORDER OF BUSINESS 

Mayor Hiremath reviewed the order of business and stated that the order would stand as posted.

INFORMATIONAL ITEMS

1.

Trip Report - CM Hornat Land Use Law Update


Trip Report - CM Hornat Land Use Law Update

2.

Thank you letter from Girl Scout Troop 1084


Thank you letter from Girl Scout Troop 1084

3.

Staff Recognition Letter from SaddleBrooke Swim Club - May 2013


Staff Recognition Letter from SaddleBrooke Swim Club - May 2013

CALL TO AUDIENCE

Oro Valley resident and Oro Valley Police Officer Zachary Young

Mr. Young voiced his concerns regarding previous statements made by certain Councilmembers about the Oro Valley Police department budget and reporting procedures.

Oro Valley resident and Oro Valley Police Officer Sarah Leiner

Ms. Liner spoke regarding statements made previously by certain Councilmembers pertaining to different issues directed at the Oro Valley Police department and employee benefits. 

Oro Valley resident and President of the Oro Valley Police Officers Association Marshall Morris 

Mr. Morris spoke on concerns he had regarding previous statements made by certain Councilmembers directed towards the Oro Valley Police department.

PRESENTATIONS

1.

Tucson International Airport Update - Mary Davis, Sr. Director of Business Development & Marketing for the Tucson Airport Authority


Mary Davis, Sr. Director of Business Development & Marketing for the Tucson Airport Authority spoke on the following topics:
- Securing non-stop service to Portland using Alaska Air from TIA
- TIA regional land use plan 
 -TIA solar plan
 -TIA community survey

CONSENT AGENDA

Councilmember Zinkin requested that items (C) and (E) be removed from the Consent Agenda for discussion.

A.

Minutes - June 12, 2013


June 12, 2013 Draft Minutes

B.

Fiscal Year 2012/2013 Financial Update through May 2013


Attachment A - Gen Fund

Attachment B - HW Fund

Attachment C - Bed Tax Fund

Attachment D - Vacancy Savings Report

Attachment E - Summary All Funds

D.

Resolution No. (R)13-47, Authorizing and approving an Intergovernmental Agreement between the Town of Oro Valley and Pima County for Payment for the Incarceration of Municipal Prisoners


(R)13-47 IGA for Incarceration of Municipal Prisoners

IGA

F.

Resolution No. (R)13-49, Authorizing and approving an Intergovernmental Cooperative Agreement between the Town of Oro Valley and Pima County for the Community Development Block Grant Program and Home Investment Partnership Program


(R)13-49 IGA for CDBG and HIP Programs

IGA

MOTION: A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to Approve Consent Agenda items (A) - (B), (D), and (F).

MOTION carried, 6-0.

C.

Resolution No. (R)13-46, Authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley, Town of Marana and Pima County for the design and construction of roadway improvements to Tangerine Road: Dove Mountain Blvd./Twin Peaks Road to La Cañada Drive


(R)13-46 IGA - Tangerine Road Improvements

IGA

Councilmember Zinkin was concerned with possible cost overrides and whether the Town would be responsible for any overrides.

Development and Infrastructure Services Director Paul Keelser stated that the Town would not be responsible for any overrides that were not requested by the Town.

MOTION: A motion was made by Councilmember Zinkin and seconded by Councilmember Hornat to Approve Resolution No. (R)13-46, authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley, Town of Marana and Pima County for the design and construction of roadway improvements to Tangerine Road: Dove Mountain Blvd./Twin Peaks Road to La Canada Drive.

MOTION carried, 6-0.

E.

Resolution No. (R)13-48, supporting Pima County’s efforts to acquire 800 additional acres of reclassified State Trust land for Tortolita Mountain Park in the Arroyo Grande area for urban open space conservation and applying for Growing Smarter matching grant funds


(R)13-48 Tortolita Mountain Park

Map

Councilmember Zinkin asked if the additional 800 acres would remain as State Trust Land.

Town Manager Greg Caton stated that the 800 acres would remain as open space preservation land.

MOTION: A motion was made by Councilmember Zinkin and seconded by Vice Mayor Waters to Approve Resolution No. (R)13-48, Supporting Pima County's efforts to acquire 800 additional acres of reclassified State Trust land for Tortolita Mountain Park in the Arroyo Grande area for urban open space conservation and applying for Growing Smarter matching grant funds. Moved by Mike Zinkin, Councilmember, seconded by Lou Waters, Vice Mayor.

MOTION carried, 6-0.

REGULAR AGENDA

1.

DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PLANNING WORK PLAN FOR FY 13/14 AND FY 14/15


Attachment 1 - Planning Work Plan FY13-14 and 14-15

Attachment 2 - Project Summaries

Attachment 3 - Planning and Zoning Commission May 7th Minutes

Attachment 4 - Planning and Zoning Commission June 4th Minutes

Principal Planner Chad Daines gave an overview of item # 1.

The following individuals spoke on item #1:

Oro Valley resident Donald Bristow
Oro Valley resident Bill Adler

Council discussed the Planning Work Plan for FY 13/14 and 14/15.

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to Approve the Planning Work Plan for FY 13/14 and FY 14/15.

MOTION carried, 6-0.

2.

REQUEST FOR APPROVAL OF CONCEPTUAL SITE PLAN FOR COMMERCIAL & MULTI-FAMILY RESIDENTIAL AREAS AND CONCEPTUAL ARCHITECTURE FOR MULTI-FAMILY RESIDENTIAL AREA IN EL CORREDOR, LOCATED ON THE NORTHEAST CORNER OF ORACLE ROAD AND LINDA VISTA BOULEVARD


Attachment 1 - Conditions of Approval

Attachment 2 - Conceptual Site Plan

Attachment 3 - Conceptual Architecture

Attachment 4 - Conceptual Site Plan CDRB Report

Attachment 5 - Conceptual Architecture CDRB Report

Attachment 6 - DRAFT 6/11/13 CDRB Minutes

Mr. Daines gave an overview of the conceptual site plan.

Kevin Hall with Cypress Civil Development, spoke on the proposed conceptual site plan.

The following individual spoke on the proposed conceptual site plan:

Oro Valley resident Bill Adler


Mr. Ross Rulney, developer, spoke on the proposed conceptual site plan.

MOTION: A motion was made by Councilmember Hornat and seconded by Vice Mayor Waters to Approve the Conceptual Site Plan for the El Corredor commercial and multi-family residential development subject to the conditions in Attachment 1.

                                         Attachment 1
                                  Conditions of Approval
                                    Conceptual Site Plan
                                          OV1213-14
                                   July 3, 2013, Town Council

Part l: Conceptual Site Plan

Planning:
1.    Provide at least three (3) shaded seating areas, in locations acceptable to the Planning and Zoning    
       Administrator, along pathways within the apartment development.
2.    Provide at least one (1) canopy tree as well as shrubs and understory in the roundabout located
       at the east end of the main entry drive.

Engineering:
3.    The developer shall coordinate with ADOT regarding the proposed north driveway along Oracle Road.  
       Separate ADOT approval is required for the proposed location.
                                 

MOTION carried, 6-0.

Mr. Daines spoke regarding the conceptual architecture plan.

The following individual spoke on the proposed conceptual architecture plan:

Oro Valley resident George Coutts

Mr. Ross Rulney developer and owner of El Corredor spoke on the issues raised by Council regarding the architecture of the buildings.

MOTION: A motion was made by Councilmember Hornat and seconded by Mayor Hiremath to Approve the Conceptual Architecture for the El Corredor multi-family residential development, subject to the conditions in Attachment 1, to include the following amendment to condition #2:  Provide awnings or other energy efficient measures approved by the Planning and Zoning Administrator on all west and southwest facing facades, finding that the Conceptual Architecture meets applicable Design Principles and Standards. 

                                                     Attachment 1
                                              Conditions of Approval
                                             Conceptual Architecture  
                                                      OV1213-14
                                           July 3, 2013, Town Council


Part II: Conceptual Architecture

1.     All refuse enclosures located in proximity to Oracle Road must be screened with
        vegetation to shield them from view from the roadway.
2.     Provide awnings or other energy efficient measures approved by the Planning 
        and Zoning Administrator on all west and southwest facing facades. 
3.     Provide additional architectural elements to the front and rear facades of the 
        garage buildings to break up the building mass, vary the roof plane and add     
        appropriate materials, colors and treatments to match the level of architectural
        detailing found on the apartment and clubhouse buildings.
4.     Provide decorative wrought iron features above all stairwell entries. 
5.     Extend the stone veneer to the top of the columns at the stairwell entries. 
6.     A plan depicting the view of the rooftop mechanical equipment from the adjacent
        neighborhood, with appropriate screening to conceal the equipment must be 
        submitted for review and approval by the Planning and Zoning Administrator. 
7.     Stone veneer wainscot shall be provided on all building elevations visible from the
        periphery of the project.
8.     An additional color scheme shall be added and colors shall be reviewed to 
        ensure adequate variety.
                                                   

MOTION carried, 6-0.

3.

*DISCUSSION AND POSSIBLE ACTION REGARDING THE APPOINTMENT OF A MAYOR PRO TEMPORE FOR JULY 11, 2013 AND JULY 12, 2013


Town Attorney Kelley Schwab gave an overview of item #3 and explained that there was no need for a Mayor Pro Tempore during July 11th and 12th, 2013 since either the Mayor or Vice Mayor would be accessible by phone and/or email. Ms. Schwab recommended that the policy be updated to incorporate the use of modern technology.

No action was taken on item #3.

FUTURE AGENDA ITEMS 

Councilmember Snider requested a study session to be held in the fall of 2013 regarding community policing, seconded by Vice Mayor Waters.

CALL TO AUDIENCE 

Oro Valley resident John Musolf

Oro Valley Resident John Muslof was concerned with alleged past instances in which Councilmember's had received donations or campaign contributions from developers and then voted on those developers items.

Oro Valley resident and President of the Oro Valley Police Officers Association Marshall Morris

Mr. Morris spoke on a proposed future agenda item concerning outside employment and indemnification.

ADJOURNMENT

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to Adjourn the meeting at 8:17 p.m.

MOTION carried, 6-0.