MINUTES
ORO VALLEY TOWN COUNCIL
REGULAR SESSION
January 20, 2016
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
 
REGULAR SESSION AT OR AFTER 6:00 PM

CALL TO ORDER

Mayor Hiremath called the meeting to order at 6:00 p.m.

ROLL CALL

all with snider on phone

PRESENT:
Satish Hiremath, Mayor
Lou Waters, Vice Mayor
Brendan Burns, Councilmember
Bill Garner, Councilmember
Joe Hornat, Councilmember
Mary Snider, Councilmember
Mike Zinkin, Councilmember

PLEDGE OF ALLEGIANCE

Mayor Hiremath led the audience in the Pledge of Allegiance.

UPCOMING MEETING ANNOUNCEMENTS

Communications Administrator Misti Nowak announced the upcoming Town meetings and events.

COUNCIL REPORTS and Spotlight on Youth

Councilmember Hornat attended the BEYOND Ultimate Frisbee Tournament held at Riverfront Park on Saturday, January 9th.  Per the invitation of State Representative Leach, Councilmember Hornat attended the 52nd Legislature and was introduced on the floor and also had the opportunity to meet with State Land Commissioner Lisa Atkins.

Vice Mayor Waters attended the American Junior Golf Association (AJGA) golf tournament held on the town's golf courses from January 15-18, 2016.  The tournament featured 78 players from 17 states and included players from China, Indonesia, Japan, Mexico, Slovakia and the United Kingdom ranging in age from 12 -15 years old.

Vice Mayor Waters recognized Alyssa Udvodik???, 5th grader at Copper Creek Elementary School, was recognized for her leadership, creativity and academic excellence.

DEPARTMENT REPORTS

No reports were received.

ORDER OF BUSINESS

Mayor Hiremath reviewed the agenda and said Regular Agenda item #4 would be heard first.

CALL TO AUDIENCE

Oro Valley resident Jeff Grobston

thanked Paul Keesler, the Development and Infrastructure Services Department, Sergeant Troy Kranz from the Oro Valley Police Department and Golder Ranch Fire Department for resolving an issue.

PRESENTATIONS

1.

Recognition of Outgoing Board and Commission Members


The Mayor and Council recognized the following outgoing Board and Commission Members:

Historic Preservation Commission
Dean Strandskov - Present
Connie Trail - Present
Ellen Guyer

Planning and Zoning Commission
William Rodman - Present
Frank Pitts

Parks and Recreation Advisory Board
Sue Bishop

Water Utility Commission
Richard Davis
Richard Reynolds

Board of Adjustment
Bill Adler

CONSENT AGENDA

Councilmember Zinkin requested to remove item (E) from the Consent Agenda for discussion.

A.

Minutes - January 6, 2016


1/6/16 Draft Minutes

B.

Request for approval of the Stone Canyon Casitas Final Plat, located near the northern terminus of Hohokam Village Place in the Stone Canyon community


Attachment 1 - Location Map

Attachment 2 - Final Plat

C.

Request for approval of the Bailey’s Desert Sky Final Plat located north of Desert Sky Road, approximately ¼ mile west of Oracle Road


Location Map

Final Plat

D.

Resolution No. (R)16-03, amending the Right-of-Way License Agreement between the Town of Oro Valley and Zayo Group, LLC to allow telecommunication facilities within the Town's rights-of-way


(R)16-03 Zayo R.O.W. License Agreement

Exhibit A  License Agreement

Exhibit B - Overall Sites

MOTION: A motion was made by Councilmember Zinkin and seconded by Councilmember Garner to approve Consent Agenda items (A-D).

MOTION carried, 7-0.

E.

*Appointments to the Historic Preservation Commission (HPC)


Councilmember Zinkin thanked the applicants for applying to serve on the Historic Preservation Commission and was looking forward to working with them.

Crane Application

Ohlson Application

Kane Application

MOTION: A motion was made by Councilmember Zinkin and seconded by Vice Mayor Waters to approve item (E).

MOTION carried, 7-0.

REGULAR AGENDA

4.

DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING A VETERANS AND FIRST RESPONDERS MEMORIAL PARK


Economic Development Manager Amanda Jacobs presented item #4.

Oro Valley resident Dick Eggerding spoke in support of creating a task force to research the feasibility of creating a Veterans and First Responders Memorial at Naranja Park.

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to approve directing staff to determine the feasibility of building a Veterans and First Responders Memorial Park and return to Town Council over the next several months.

MOTION carried, 7-0.

1.

RESOLUTION NO. (R)16-04, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE GOLDER RANCH FIRE DISTRICT (GRFD) FOR THE USE OF THE EMPLOYEE HEALTH CLINIC BY GRFD EMPLOYEES AND DEPENDENTS PARTICIPATING IN A GRFD HEALTHCARE PLAN


(R)16-04 GRFD Health Clinic

IGA with GRFD for Clinic

Human Resources Director Gary Bridget presented item #1.

Discussion ensued amongst Council and staff regarding the proposed IGA with Golder Ranch Fire District.

MOTION: A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve Resolution No. (R)16-04, approving the IGA between the Town of Oro Valley and Golder Ranch Fire District for the use of the Health Clinic by Golder Ranch Fire District employees and dependents.

MOTION carried, 7-0.

2.

PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON A REQUEST FOR A CONDITIONAL USE PERMIT TO ALLOW THE INSTALLATION OF AN OVERHEAD CABLE LINE LOCATED ON THE NORTH SIDE OF INA ROAD BETWEEN PASEO DEL NORTE AND ORACLE ROAD


Location Map

Applicant’s Submittal

Zoning Map

Zoning Code Analysis

Conditional Use Permit Criteria Analysis

Planning and Zoning Commission Staff Report

Planning and Zoning Commission Minutes

Planner Robert Kirschmann presented item #2 and outlined the following: -Location -Existing and Proposed Conditions -Review Criteria -Public Participation -Recommendation

Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing.

Discussion ensued amongst Council and staff regarding the proposed request for a Conditional Use Permit to allow the installation of an overhead cable line.

MOTION: A motion was made by Councilmember Hornat and seconded by Councilmember Zinkin to approve the Conditional Use Permit to install the proposed cable line based on the finding that the proposal is consistent with the General Plan, Zoning Code, and Conditional Use Permit review criteria.

MOTION carried, 7-0.

3.

AMENDING SECTION 22.15 AND RELATED SECTIONS OF THE ZONING CODE REGARDING NEIGHBORHOOD MEETINGS


a.

RESOLUTION NO. (R)16-05, DECLARING THE PROPOSED AMENDMENTS TO SECTION 22.15 AND OTHER RELATED SECTIONS OF THE ORO VALLEY ZONING CODE REVISED (OVZCR) RELATING TO NEIGHBORHOOD MEETINGS, PROVIDED AS EXHIBIT "A" WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD


(R)16-05 Declaring Public Record

MOTION: A motion was made by Councilmember Hornat and seconded by Councilmember Burns to approve Resolution No. (R)16-05, declaring the proposed amendments to Section 22.15 and other related sections of the Oro Valley Zoning Code Revised related to neighborhood meetings, attached hereto as Exhibit "A" and filed with the Town Clerk, a public record.

MOTION carried, 7-0.

b.

PUBLIC HEARING: ORDINANCE NO. (O)16-02, AMENDING SECTION 22.15 AND RELATED SECTIONS OF THE ZONING CODE REGARDING NEIGHBORHOOD MEETINGS


Attachment 1 - (O)16-02 Amending Chapters 22 & 24 of the Zoning Code

Attachment 2 - Standard Operating Policy

Attachment 3 - Meeting Survey

Attachment 4 - 2009 Standard Operating Procedure

Attachment 5 - Notification Radius Examples

Attachment 6 - Planning and Zoning Commission Staff Reports

Attachment 7 - Planning and Zoning Commission Minutes

Attachment 8 - Resident and Industry Comments

Principal Planner Chad Daines presented item #3b. and outlined the following: -Purpose -Objectives of a Neighborhood Meeting Code -Zoning Code Amendment -Policy Update

Mayor Hiremath opened the public hearing.

The following individuals spoke on item #3b.

Oro Valley resident Don Bristow
Oro Valley resident Adelina Kempner

Mayor Hiremath closed the public hearing.

Discussion ensued amongst Council and staff regarding the proposed amendments to the Zoning Code regarding Neighborhood Meetings.

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to approve Ordinance No. (O)16-02, providing for a Zoning Code amendment to Section 22.15 and other sections related to neighborhood meetings.

MOTION:  A motion was made by Councilmember Garner and seconded by Councilmember Burns to amend the main motion to modify Section 4. Meeting Notification (a.)(i) as follows:  A DESCRIPTION AND THE LOCATION, DATE AND TIME OF THE MEETING SHALL BE MAILED TO PROPERTY OWNERS WITHIN 1,000 FEET FOR GENERAL PLAN AMENDMENTS AND TO PROPERTY OWNERS WITHIN 600 FEET FOR ALL OTHER APPLICATIONS.  THE NOTIFICATION AREA MAY SHALL BE EXPANDED TO INCLUDE ENTIRE NEIGHBORHOODS OR SUBDIVISIONS WHICH MAY BE IMPACTED BY THE REQUEST. AS DETERMINED BY THE PLANNING AND ZONING ADMINISTRATOR.

AMENDMENT TO THE MOTION fails, 4-3 with Mayor Hiremath, Vice Mayor Waters, Councilmember Hornat and Councilmember Snider opposed.

MOTION carried, 6-0.

Mayor Hiremath recessed the meeting at 7:41 p.m.

Mayor Hiremath resumed the meeting at 7:48 p.m.

5.

DISCUSSION AND POSSIBLE ACTION REGARDING EXTENSION OF THE TEMPORARY USE OF A-FRAME SIGNS AND OUTDOOR DISPLAYS UNTIL FEBRUARY 6, 2017


A-Frame Permits

Outdoor Display

Ms. Jacobs presented item #5.

Discussion ensued amongst Council and staff regarding the possible extension of the temporary use of A-frame signs and outdoor displays.

The following individual spoke in support of item #5

Dave Perry, President and CEO of the Greater Oro Valley Chamber of Commerce and Oro Valley resident

The following individual spoke on item #5.

Oro Valley resident Don Bristow

MOTION: A motion was made by Councilmember Zinkin and seconded by Vice Mayor Waters to approve extending the temporary use of A-frame signs and outdoor displays until the second Council meeting in September, or earlier, during this time, staff and the Greater Oro Valley Chamber of Commerce will work with the business community for alternative or permanent solutions.

MOTION carried, 7-0.

6.

RECONSIDERATION OF THE DECEMBER 2, 2015 DIRECTION PROVIDED TO STAFF REGARDING POTENTIAL ZONING CODE AMENDMENTS LIMITING SIGN LIGHTING


Attachment 1 - 12/2/15 Town Council meeting minutes

Attachement 2 - 12/2/15 Town Council meeting staff report

Vice Mayor Waters presented item #6.

Discussion ensued amongst Council and staff regarding a Zoning Code amendment limiting sign lighting.

Mr. Caton preferred direction to draft code based on best practices from the region.

Town Council directed staff to draft an ordinance regarding limiting sign lighting based on using best practices already established within the region, specifically Pima County.

7.

DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING THE REMOVAL OF THE CRIMINAL HISTORY CHECK BOX FROM THE TOWN’S JOB APPLICATION FORM


Councilmember Burns presented item #7.

Discussion ensued amongst Council and staff regarding the possible removal of the criminal history check box from the Town Application form.

MOTION: A motion was made by Councilmember Burns and seconded by Councilmember Zinkin to remove the criminal history check box from the standard Town of Oro Valley job application form, excluding public safety and criminal justice personnel.

MOTION failed, 2-4 with Mayor Hiremath, Vice Mayor Waters, Councilmember Hornat, and Councilmember Snider opposed.

8.

DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO AMEND THE SIGN CODE REGARDING WINDOW SIGNS


Councilmember Zinkin presented item #8.

Discussion ensued amongst Council and staff regarding possible direction to amend the Sign Code regarding window signs.

MOTION: A motion was made by Mayor Hiremath and seconded by Vice Mayor Waters to leave the Sign Code as is.

MOTION carried, 4-2 with Councilmember Garner and Councilmember Zinkin opposed.

FUTURE AGENDA ITEMS

Councilmember Zinkin requested a future agenda item, to be placed on the February 3, 2016 regular Town Council meeting agenda, to discuss and take possible action on a resolution regarding death with dignity legislation, seconded by Councilmember Burns.

CALL TO AUDIENCE

No comments were received.

ADJOURNMENT

MOTION: A motion was made by Vice Mayor Waters and seconded by Councilmember Hornat to adjourn the meeting at 9:06 p.m.

MOTION carried, 7-0.