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Finance Director Stacey Lemos reviewed the Economic Outlook for State of Arizona vs. Town of Oro Valley and reviewed the sales tax growth rates. She then gave a revenue overview by source and by fund and an expenditure overview by source and by fund.

Fund Balance:
Total All Funds:
July 1, 2008: $ 52,241,027
July 1, 2009: $ 44,016,427

Budget Policy:
The 25% contingency reserve requirement has been met:

General Fund Expenditures       $31,474,412
Contingency Requirement                      25%
Required Contingency              $ 7,868,603

The contingency reserve of $13,992,782 exceeds the contingency reserve requirement by $6,154,179.

Fund Subsidies:
The Public Transportation Fund revenues are insufficient to cover expenditures, therefore, a General Fund Transfer of $198,598 is included in the budget to subsidize operating expenditures and increased personnel costs due to compensation and benefit increases.

Capital Improvement Projects for FY 2008/2009 = $111,562,000.

Bond Ratings:
Fitch                    March 2007    A +
Standard & Poor’s   March 2007    AA-

What’s In the Budget:
Town Manager David Andrews reviewed what projects are in the FY 08/09 Budget:
- CAP Delivery Master Planning
- Reorganization of the Public Works Department
- ESLO Funding
- History Inventory Funding
- Matching Funds for a dog park
- Funding for minor requests of outside agencies
- Arroyo Grande Funding
- Some Campus Signage
- Volunteer Reception
- Council/Management Retreats

What’s Out:
Mr. Andrews reviewed what was taken out of the budget totalling $4.5 million dollars in requests:
- Funding to replenish Capital Asset Replacement Fund
- Valuation study for portion of Tucson Water System within Oro Valley
- Police Department’s Succession Planning
- Management Studies
- Expanding the Granicus System and attendance at the Granicus Users Conference
- Online Building Permit application capability
- Expanding citizen notification efforts for land use issues
- Hybrid vehicles
- Recreation Brochures
- Takeover of Honey Bee Park Maintenance
- Public Participation Program
- Covered parking for council members
- Actuarial study for employee benefits
- Performance Management Training
- Redesign of the council chambers
- Shade structure for the swimming pool area
- Bocce ball court
- Inflatable band shell

Questions/Discussion
Mayor Loomis and members of the Council discussed personnel costs,salary adjustments,new positions,RTA funds,step plan/merit plan/COLA differences 1.5% recommended vs. 2.5% requested by Police FOP; sales tax rebates, Dog Park, estimated $1.1 million carry forward, capital items, operations and maintenance, insurance, and landscape maintenance.

The following Department Heads reviewed their proposed budgets and the following issues were raised:

Police Department - Danny Sharp
Police Budget to maintain current service levels.
Issues raised:
- PD sub-station at Vestar Shopping Center.

Parks & Recreation - Ainsley Reeder
- Parks & Recreation to maintain current service levels.
- Decrease in operations and maintenance budget.
Issues raised:
- Sales of liquor in park
- Revenues for user fees should be shown separately.
- Cost of Aquatics program, revenue generated from the program, the number of users and the hours of operation of the pool.
- Naranja Town site - accounting of costs to date.
- Tucson/County policy for serving park constituents?
- Total revenue collected from Parks & Recreation user fees along with a comparison of fees charged by Oro Valley, the City of Tucson and Pima County for Parks usage.
- How much is available in Recreation in Lieu Fees, and list, in priority order, what items Parks wishes to purchase with this revenue.
Action Item: show revenues for user fees as a separate line item.

Mayor Loomis called a recess at 11:00 a.m. Meeting resumed at 11:10 a.m.

Information Technology - Kevin Verville
- Information Technology Budget will maintain current service levels.
- No issues raised.

Finance Department, General Administration, Municipal Debt Service Fund, Oracle Road Improvement District, Capital Asset Replacement Funds - Stacey Lemos
Action Item: Show cost savings since we have hired procurement administrator.

Economic Development - David Andrews
- Economic Development Administrator position discussed.
- Total cost for salary and benefits were requested.
- Economic Development Specialist Amanda Jacobs will get the number of leads for businesses that come from TREO.

Water Utility Department, AWRDIF, Enterprise, PWSDIF - Philip Saletta
- Position requested - Meter Reader Supervisor.

Library Division - Mary Hartz-Musgrave

Legal Department - Tobin Rosen
- Department to maintain current service levels.

Mayor Loomis called a recess at 2:00 p.m. Meeting resumed at 2:16 p.m.

Building Safety - Suzanne Smith
- Information on the revenue generated from Building Safety activities and associated program costs were requested.

Planning & Zoning & Steam Pump Ranch - Sarah More (presented by Scott Nelson)

Magistrate Court - Judge Dunscomb
- Position requested - Court Clerk.

Human Resources - Sandra Abbey
- Position requested - Risk Manager
- Schedule study session to discuss the Risk Manager position.

Town Clerk - Kathryn Cuvelier
- Maintain current level of service.
- No issues raised.
-

Town Manager & Town Council - David Andrews

May 03, 2008 Town Council Study Session

Full agenda
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Finance Director Stacey Lemos reviewed the Economic Outlook for State of Arizona vs. Town of Oro Valley and reviewed the sales tax growth rates. She then gave a revenue overview by source and by fund and an expenditure overview by source and by fund.

Fund Balance:
Total All Funds:
July 1, 2008: $ 52,241,027
July 1, 2009: $ 44,016,427

Budget Policy:
The 25% contingency reserve requirement has been met:

General Fund Expenditures       $31,474,412
Contingency Requirement                      25%
Required Contingency              $ 7,868,603

The contingency reserve of $13,992,782 exceeds the contingency reserve requirement by $6,154,179.

Fund Subsidies:
The Public Transportation Fund revenues are insufficient to cover expenditures, therefore, a General Fund Transfer of $198,598 is included in the budget to subsidize operating expenditures and increased personnel costs due to compensation and benefit increases.

Capital Improvement Projects for FY 2008/2009 = $111,562,000.

Bond Ratings:
Fitch                    March 2007    A +
Standard & Poor’s   March 2007    AA-

What’s In the Budget:
Town Manager David Andrews reviewed what projects are in the FY 08/09 Budget:
- CAP Delivery Master Planning
- Reorganization of the Public Works Department
- ESLO Funding
- History Inventory Funding
- Matching Funds for a dog park
- Funding for minor requests of outside agencies
- Arroyo Grande Funding
- Some Campus Signage
- Volunteer Reception
- Council/Management Retreats

What’s Out:
Mr. Andrews reviewed what was taken out of the budget totalling $4.5 million dollars in requests:
- Funding to replenish Capital Asset Replacement Fund
- Valuation study for portion of Tucson Water System within Oro Valley
- Police Department’s Succession Planning
- Management Studies
- Expanding the Granicus System and attendance at the Granicus Users Conference
- Online Building Permit application capability
- Expanding citizen notification efforts for land use issues
- Hybrid vehicles
- Recreation Brochures
- Takeover of Honey Bee Park Maintenance
- Public Participation Program
- Covered parking for council members
- Actuarial study for employee benefits
- Performance Management Training
- Redesign of the council chambers
- Shade structure for the swimming pool area
- Bocce ball court
- Inflatable band shell

Questions/Discussion
Mayor Loomis and members of the Council discussed personnel costs,salary adjustments,new positions,RTA funds,step plan/merit plan/COLA differences 1.5% recommended vs. 2.5% requested by Police FOP; sales tax rebates, Dog Park, estimated $1.1 million carry forward, capital items, operations and maintenance, insurance, and landscape maintenance.

The following Department Heads reviewed their proposed budgets and the following issues were raised:

Police Department - Danny Sharp
Police Budget to maintain current service levels.
Issues raised:
- PD sub-station at Vestar Shopping Center.

Parks & Recreation - Ainsley Reeder
- Parks & Recreation to maintain current service levels.
- Decrease in operations and maintenance budget.
Issues raised:
- Sales of liquor in park
- Revenues for user fees should be shown separately.
- Cost of Aquatics program, revenue generated from the program, the number of users and the hours of operation of the pool.
- Naranja Town site - accounting of costs to date.
- Tucson/County policy for serving park constituents?
- Total revenue collected from Parks & Recreation user fees along with a comparison of fees charged by Oro Valley, the City of Tucson and Pima County for Parks usage.
- How much is available in Recreation in Lieu Fees, and list, in priority order, what items Parks wishes to purchase with this revenue.
Action Item: show revenues for user fees as a separate line item.

Mayor Loomis called a recess at 11:00 a.m. Meeting resumed at 11:10 a.m.

Information Technology - Kevin Verville
- Information Technology Budget will maintain current service levels.
- No issues raised.

Finance Department, General Administration, Municipal Debt Service Fund, Oracle Road Improvement District, Capital Asset Replacement Funds - Stacey Lemos
Action Item: Show cost savings since we have hired procurement administrator.

Economic Development - David Andrews
- Economic Development Administrator position discussed.
- Total cost for salary and benefits were requested.
- Economic Development Specialist Amanda Jacobs will get the number of leads for businesses that come from TREO.

Water Utility Department, AWRDIF, Enterprise, PWSDIF - Philip Saletta
- Position requested - Meter Reader Supervisor.

Library Division - Mary Hartz-Musgrave

Legal Department - Tobin Rosen
- Department to maintain current service levels.

Mayor Loomis called a recess at 2:00 p.m. Meeting resumed at 2:16 p.m.

Building Safety - Suzanne Smith
- Information on the revenue generated from Building Safety activities and associated program costs were requested.

Planning & Zoning & Steam Pump Ranch - Sarah More (presented by Scott Nelson)

Magistrate Court - Judge Dunscomb
- Position requested - Court Clerk.

Human Resources - Sandra Abbey
- Position requested - Risk Manager
- Schedule study session to discuss the Risk Manager position.

Town Clerk - Kathryn Cuvelier
- Maintain current level of service.
- No issues raised.
-

Town Manager & Town Council - David Andrews

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