MINUTES
ORO VALLEY WATER UTILITY COMMISSION
REGULAR SESSION
Monday, January 11, 2016
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
 
 
 
CALL TO ORDER - AT OR AFTER 6:00 P.M.    (Chair Tustison)

Commissioner Kibler and Commissioner Milkey introduced themselves and discussed their backgrounds.

ROLL CALL

PRESENT:
Winston Tustison, Chair
Robert Milkey, Vice Chair
Javier Arriaga, Commissioner
Anne Campbell, Commissioner
Tom Kibler, Commissioner
Shanna Weagle, Commissioner

STAFF PRESENT:
Philip C. Saletta P.E., Water Utility Director
Shirley Kiel, Utility Administrator
Peter Abraham P.E., Water Resources and Planning Manager
Robert Jacklitch, Project Manager
Jeff Kane, Meters Operations  Supervisor

OTHERS PRESENT:
Councilmember Hornat
Stacey Lemos, Finance Director

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.

No speakers.

1.

DISCUSSION OF INTERIM CHAIR AND INTERIM VICE CHAIR AND FUTURE ELECTION OF CHAIR AND VICE CHAIR            (P. Saletta)


Mr. Saletta reported that Commissioner Tustison will be serving as Interim Chair and Commissioner Milkey will serve as Interim Vice Chair. In April of 2016, a formal election will be held for Chair and Vice Chair.

2.

DISCUSSION REGARDING WATER UTILITY COMMISSION MEETINGS (Chair Tustison)


Chair Tustison outlined the primary roles of the Commission.

3.

APPROVAL OCTOBER 12, 2015 AND NOVEMBER 9, 2015 MINUTES


Click here for Item 3 WUC October 12, 2015 DRAFT Minutes

Click here for Item 3 WUC November 9, 2015 DRAFT Minutes

(Materials attached in Granicus.)

MOTION: A motion was made by Commissioner Arriaga and seconded by Vice Chair Milkey to approve the October 12 and November 9, 2015 minutes as written.

MOTION carried, 5-1 with Commissioner Weagle opposed.

4.

DISCUSSION REGARDING FINANCIAL OVERVIEW OF THE WATER UTILITY  (S. Kiel)


Ms. Kiel gave a presentation on the financial overview of the Water Utility.

(Materials attached in Granicus.)

Click here for Item 4 - Financial Overview

5.

APPOINTMENTS TO WATER UTILITY COMMISSSION SUBCOMMITTEES  (Chair Tustison)


Chair Tustison reported the following appointments to the Water Utility Subcommittees:
Conservation Subcommittee:         Anne Campbell Chair                 -Tom Kibler, Member
Water Resources Subcommittee:   Robert Milkey, Chair                  -Shanna Weagle, Member
Finance Subcommittee:                  Winston Tustison, Chair             -Javier Arriaga, Member

No action was taken or required. 

6.

DISCUSSION AND POSSIBLE ACTION REGARDING A 2016 WORK PLAN AND CALENDAR FOR THE WATER UTILITY COMMISSION  (P. Saletta)


Click here for Item #6 2016 WUC Work Plan & Calendar

Mr. Saletta presented and reviewed the 2016 Water Utility Commission Draft Work Plan and Calendar.
(Materials attached in Granicus.)

MOTION: A motion was made by Commissioner Campbell and seconded by Commissioner Weagle that the Water Utility Commission 2016 Work Plan remain as a draft outline and be modifiable as the Commission moves forward.

MOTION carried, 5-1 with Commissioner Arriaga opposed.

7.

DISCUSSION AND POSSIBLE ACTION REGARDING THE ANNUAL REPORT AND ANNUAL REPORT FORMAT AND TEMPLATE        (P. Saletta)


Click here for Item #7 Annual Report Template draft with comments

Click here for Item #7 Appendix Overview of OVWU draft

Mr. Saletta presented the Annual Report template prepared by Commissioner Weagle.
(Materials attached in Granicus.)

MOTION: A motion was made by Commissioner Arriaga and seconded by Vice Chair Milkey to approve the Water Utility Annual Report format and that it be kept basically as previously presented, but staff have the option to review the comments submitted, and in their judgment  make changes to accept them or not.

MOTION carried, 5-1 with Commissioner Weagle opposed.

8.

TOWN COUNCIL MEETINGS/COMMUNICATIONS          (Councilmember Hornat)


Councilmember Hornat reported on the following:
- Governor's State of the State- Water Issues, ADWR, Tucson Active Management Areas  
-Town Council meeting on 1/16/16:
     -Steam Pump Ranch equine therapy
     -Short-term residential properties - permitting and lodging tax 
     -Discussion regarding a possible lease agreement for the Town's golf facilities.

9.

SUBCOMMITTEE/COMMISSIONER REPORTS


a.

Finance Subcommittee


No report.

b.

Conservation Subcommittee


No report.

c.

Water Resources Subcommittee


No report.

10.

STAFF REPORTS


a.

Customer Service Report (S. Kiel)


Ms. Seng reported on Customer Service FY 15-16.
Mr. Kane reported on Advance Metering Infrastructure Project.
(Materials attached in Granicus.)

Click Here for Item 10a - Customer Service Report

b.

Water Supply and Delivery Report       (P. Abraham)


Mr. Abraham reported on the Water Supply and Delivery and reviewed the 2015 water production in comparison to previous years.
(Materials attached in Granicus.)

Click Here for Item 10b - Water Supply and Delivery Report

c.

Capital Projects Report    (R. Jacklitch)


Mr. Jacklitch reported on the Tangerine Road project, the Lambert Lane and La Canada Project, the La Cholla Road Widening Project and the Arizona Power Authority.

11.

DIRECTOR’S REPORT    (P. Saletta)


Mr. Saletta reported on Colorado River Snowpack reports.
(Materials attached in Granicus.)

a.

Colorado River Snowpack Reports


Click here for Item 11a Arizona - Colorado Streamflow & Colorado River Water Supply - December 2015

Click here for Item 11b Arizona - Colorado Snow Equiv. - CO. Rio Grande & Arkansas Snowpack January 2016

b.

Upcoming Meetings


-01/20/2016: Town Council meeting
-02/03/2016: Town Council meeting
-02/08/2016: Water Utility Commission meeting
-Upcoming Water Resource Research Center Forum

Mr. Saletta thanked Ms. Chaparro, Senior Office Specialist for her dedication professionalism and service to the Water Utility Commission. Ms. Chaparro will retire Friday, January 15, 2016.

FUTURE AGENDA ITEMS


-Format of the Water Utility Commission minutes -  Motioned by: Commissioner Weagle  Seconded by: Commissioner Campbell

-Capital Improvement Project Process and Role of Water Utility Commissioner - Motioned by: Commissioner Weagle 
Motion failed due to lack of second.

CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today’s agenda.  Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers.  However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience."  In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card.


No speakers.

NEXT MEETING:  FEBRUARY 8, 2016  LOCATION: HOPI CONFERENCE ROOM


On behalf of the Commission, Chair Tustison thanked Ms. Chaparro for her work with the Commission and wished her well in retirement.

ADJOURNMENT


MOTION: A motion was made by Commissioner Campbell and seconded by Commissioner Weagle to adjourn the meeting at 8:40 p.m.

MOTION carried, 6-0.